From the category archives:

Collection Letters

Sample Acknowledge Return Collection Letters

by emily on February 8, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
We are sorry for the inconvenience caused to you. We realized that the products are returned and they were not what you were looking for. < Mention optional alternatives>
<Mention refund handling>.

I regret that we couldn’t meet your needs this time but look forward to serving you in the future.

Warm Regards,

Sender’s name

encl: <mention list of enclosed items>

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Sample Third Overdue Notice Collection Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
This is to inform you that you have failed to pay your outstanding balance of <amount> due. I’m sure you do not want to spoil your credit record, but since you have failed to respond to our last two overdue notices, or to arrange any sort of payment schedule, we are forced to take actions<consequences of nonpayment>.

We regret having to take such actions. To avoid any inconvenience, please contact our office to arrange for a payment schedule immediately.

Warm Regards,

Sender’s name

encl: <mention list of enclosed items>

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Sample late payment received Collection Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
This is to inform you that we received your payment of <$amount> on invoice number <invoice number>. Unfortunately, payment from your end was delayed. Our policy clearly mentions that payment must be made before last date. <mention policy>.

Due to widespread business we’re forced to constantly monitor our cash flow. We need to maintain the quality of <type of products or services you provide> for which we are known, we need to ensure we must pay our suppliers, often before we can serve you.

From next, we would appreciate that you pay for all <products/services> in advance. We will be happy to review our position after <time period>. Thank you for your understanding. We look forward to serving you in future also.

Warm Regards,

Sender’s name

encl: <mention list of enclosed items>

 

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Sample invoice Collection Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
We would like to thank you for giving our XYZ Company the opportunity to serve you.
Please find your enclosed invoice for <mention the invoice is for what product >.

For any queries please feel free to contact us. We look forward to serving you in the future and making a long association with your company.

Warm regards,

Sender’s name

 

encl: <mention list of enclosed items>

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Sample Early Payment Discount Collection Letters

by emily on January 3, 2012

1234, Main Street
Boston, MA 02123

03/16/05

<Recipient Address Goes Here>

Hello.

We have received your payment of <$amount> on invoice number <invoice number>. Because <reason for underpayment>, you still show a balance owed of <$amount>.

<Method of handling.>

If you have any questions, please feel free to call us at <phone number>. Thank you for your prompt attention to this matter.

Regards,
Robert Anderson

encl: <List of enclosed items goes here>

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Sample Customer Underpaid Invoice Banking Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
This is to inform you that we have received your payment of <amount> on invoice number <invoice number>. Because <specify reason for underpayment>, you still show a balance owed of <amount> to us.

<Specify the action taken>

For any queries, please feel free to call us at <phone number>. We would appreciate your prompt attention to this matter.

Warm regards,
Sender’s name

encl: <mention list of enclosed items>

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Sample Customer Overpaid Invoice Collection Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
This is to inform you that we have received your payment of <amount> on invoice number <invoice number>. Because <specify reason for overpayment> you are due a credit of <amount>.

<mention the action taken for handling of overpayment>.

For any queries, please feel free to call us at <phone number>.

Regards,

Sender’s name

encl: <Mention list of enclosed items>

Download Sample Customer Overpaid Invoice Collection Letters in Word

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Sample Acknowledge Collection Letters

by emily on January 3, 2012

Sender’s address

D- South Society,

Garden Road,
Ottawa,Canada
6 January 2012
<Mention recipient’s address>

Dear <Recipient’s name>

Greetings
We are sorry for the inconvenience caused to you. We realized that the products are returned and they were not what you were looking for. < Mention optional alternatives>
<Mention refund handling>.

I regret that we couldn’t meet your needs this time but look forward to serving you in the future.

Warm Regards,

Sender’s name

encl: <mention list of enclosed items>

Download Sample Acknowledge Collection Letters in Word

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