From the category archives:

Internal Communication Letters

Sample Welcome New Employee Letter

by emily on February 17, 2012

To: <recipient(s)>
From: William Kent

cc:
Date: 07/01/2012
Subject: <subject of memo>

Please join me in welcoming <name of new person> who <job description>. <First name> <background.>

<Optional additional information.>

Please introduce yourself to <First name> and make <him/her> feel welcome at XYZ Company.

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Sample Thank You For Suggestion Letter

by emily on February 17, 2012

To: <recipient(s)>
From: Jack Brown
cc:
Date: 12/12/12
Subject: <subject of memo>

Thank you for taking the time to submit your suggestion regarding <employee suggestion>. We really appreciate our employees taking an interest in our <company/organization>.
< Mention the reason(s) of not implementing suggestions>.
Please don’t be shy to pass on any other suggestions you may have. There’s always room for improvement.

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Sample Request For Support For Charity Drive Letter

by emily on February 17, 2012

To: <recipient(s)>
From: Tom Hanks
cc:
Date: 07/01/12
Subject: <subject of memo>

XYZ Company is happy by seeing the level of support its employees have shown toward assisting others. Whether on a private volunteer level or through the company giving program, our employees play a vital and contributing factor in helping our community.
XYZ Company is supporting <Charity event’s name>. By giving <amount of donation for the charity>, you <benefits>. You may <Contribution way>.

Let’s keep our great record of helping our community. Thanks for your contribution.

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Sample Recommendation Letter

by emily on February 17, 2012

To: <recipient(s)>
From: Jacob White
cc:
Date: 05/1/12
Subject: <subject of memo>

I would like to recommend that <recommendation.>
The advantages of <required actions> are as follows:
- <list of benefits>
<Next step.>

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Sample Promotion Announcement Letter

by emily on February 17, 2012

To: <recipient(s)>

From: Joseph Brown
cc:
Date: 06/1/12
Subject: <subject of memo>
I’m happy to inform that <employee’s name> has been promoted to <new position>. <First name of employee> has been with XYZ Company for <term> as <previous job title(s)>. <Optional additional information.>

In <his/her> new position, <he/she> will be responsible for <new job responsibilities>.

We value all our employees and are especially pleased to watch someone meet the challenges presented and grow into greater responsibilities. Please join us in congratulating <First name of employee> on <his/her> new position.

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Sample Meeting Recap And Aassignments Letter

by emily on February 17, 2012

To: <recipient(s)>
From: Tom Hanks
cc:
Date: 01/04/12
Subject: <subject of memo>

Following is the summary of the <conclusions/decisions/action items/recommendations> that came out of our <date of meeting> meeting on <subject of meeting>.
– <list of recommendations>
<Optional table of action items.>

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Sample Meeting And Agenda Memo Letter

by emily on February 16, 2012

To: <recipient(s)>
From: Tom Hans
cc:
Date: 04/01/12
Subject: <subject of memo>

A meeting has been scheduled for <meeting’s date and time>, <venue of meeting>. The meeting is scheduled to last <duration of meeting>.

The agenda of the meeting is <meeting’s agenda>. <Optional description of topics or purpose.>

<Optional directions.>

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Sample Formal Warning About Policy Infraction Letter

by emily on February 16, 2012

Here, Town, MA 223464
04/1/12

<Address of the Recipient>

Hello,

As we discussed in our meeting <time of meeting>, <review topic of discussion>.

There often are mitigating conditions that cause us to break company policy from time to time, but when the behavior is frequent, it causes a hardship on co-workers and decreases overall productivity.

Please consider this a formal warning that this behavior can no longer be tolerated. We value our employees and if there is something we can do to help the situation, please let me know. In the meantime, I will expect you to <expectation>.

Regards,

David Taylor

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Sample Explaining Why Work Is Late Letter

by emily on February 16, 2012

To: <recipient(s)>
From: David Taylor

cc:
Date: 09/09/12
Subject: <subject of memo>

I feel sorry to inform you that <project or report name> will not be completed by <date of deadline>. I believe it will be finished by <expected new completion date>.

The <reason/reasons> for delay <is/are> <reason(s).>

I believe we can make the <expected new completion date>  I’ll keep you posted on any further developments.

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Sample Employee Reference For Average Employee Letter

by emily on February 16, 2012

Here, Town, MA 223464

04/01/12

<Address of the Recipient>

Hello,

This letter is a response to your request for a reference for <employee name>, who worked for XYZ Company as <job title> from <range of dates>. During that time, <he/she> performed all <his/her> major duties as required and had no problem cooperating with <his/her> co-workers. <Optional additional accolades.>

Please feel free to call me at <telephone number> if you require additional information.

Warm Regards,

David Taylor

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