From the category archives:

Sales Letters

To Prospective Client Following Up On Meeting Letter

by emily on April 16, 2012

To Potential Customer Following Up On Meeting

 

[DATE, ex. Thursday, February 2, 2012]

 

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [NAME, ex. Seam Peterson],

 

I would like to thank you for taking time out of your busy schedule to meet with me. I thoroughly enjoyed our conversation and took careful note of your requirements in selecting [YOUR OCCUPATION, ex. Legal Counsel].

I believe very strongly that [Company’s Name, ex. Larson & Co.] can provide you with the level of service you expect and deserve and that we can establish a solid relationship with you. I welcome the opportunity to be of service to you in any way whatsoever, and look forward to meeting with you again.

I would be pleased to set up a lunch with my colleagues, as well as yourself and any colleagues you would like to bring along.

Thank you again for your time and consideration. Looking forward to the great opportunities together.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

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To Prospective Client Following Up On Meeting Aggressive Tone Letter

by emily on April 16, 2012

To Potential Customer Following Up On Meeting

 

[DATE, ex. Thursday, February 2, 2012]

 

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [NAME, ex. Seam Peterson],

 

I would like to thank you for taking the time to meet with me. I thoroughly enjoyed our conversation and you impressed us with your work [Name of the Company, ex. Pearl Solutions].

I believe very strongly that we [Company’s Name, ex. Larson & Co.] can provide our clients a level of service and that we can establish a solid relationship with you. I welcome the opportunity to be of service to you in any way whatsoever, and look forward to meeting with you again.

We can confidently say that we will make every effort possible to achieve your timing commitments, budgetary restrictions and other requirements. In short, we offer quality services at competitive prices. We will also apply our innovative approach to problem solving to assist you to meet your corporate objectives, without compromising your interests.

Thank you very much for your time. I Would be looking forward to your response at the earliest.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

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To Prospective Client Enclosing Literature about Firm Letter

by emily on April 16, 2012

To Potential Customer Following Up On Meeting

 

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [NAME, ex. Seam Peterson],

 

Further to our recent discussion, I enclose some information about our firm which you may find useful. If you have a few moments, I would also urge you to visit our Website at [URL OF WEBSITE, ex www.________].

I would like to thank you for taking time out of your busy schedule to meet with me. Looking forward to the great opportunities together.

Thank you again for your time and consideration.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

 Download To Prospective Client Enclosing Literature about Firm Letter In Word Format

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Thank You For Press Exposure Letter

by emily on April 16, 2012

Thank You for Press Exposure

 

[DATE, ex. Thursday, February 2, 2012]

 

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Seam Peterson],

 

It is a pleasure to be [NATURE OF EXPOSURE, ex. quoted] by your [PUBLICATION HOUSE, ex. newspaper], [PUBLICATION, ex. Daily Chronicle]. I am privilege and would like to thank you for this opportunity.

 

{“ADVERTISE” FOR MORE PRESS EXPOSURE, IF POSSIBLE, ex. Since your article touched upon the use of telecommunication devices in education sector, I believe you may be interested to know that our firm is a supplier of such devices to several major educational institutions in the XYZ area. I would be pleased to discuss this with you in detail.}

I can be reached at 345-695-0042 or CharlesHomes@mymail.com. Looking forward to the great opportunities together.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

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Terminating Public Relations Firm Other Reason Letter

by emily on April 16, 2012

Terminating Public Relations Firm: Other Reason

 

[DATE, ex. Thursday, February 2, 2012]

 

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

It has been a great experience to do business with your company during the past [DURATION of BUSINESS, ex. One year]. Your company provides quality services as promised.

[STATE REASON(S), ex. As you may know, our firm has undergone few fundamental administration changes, and in our financial policies. We now have a full time dedicated customer relations executive which will handle all kind of press releases and inquiries not of a sales nature.]  We regret, therefore, we no longer would require your services.

Thank you for the services you have provided to us for past one year. We certainly wish you the best in the future for your business.

Thank you again for your time and quality services.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

 Download Terminating Public Relations Firm Other Reason Letter In Word Format

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Terminating Public Relations Firm Displeased With Results Letter

by emily on April 16, 2012

Terminating Public Relations Firm Displeased With Results

 

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

Sadly, we were doing business with your company during the past [DURATION of BUSINESS, ex. One year]. But your company could not provide quality services as promised.

We regret, therefore, we no longer would require your services. Unfortunately, we have decided to terminate retaining your services.  [STATE REASON(S), We believe the press releases and radio interviews regarding the marketing of our products in third world countries was mishandled; the ensuing bad press we received was quite damaging to our firm’s brand equity and may be irreparable.]  Thus, we deem it beneficial to terminate our relationship.

Thank you for the services you have provided to us for past one year. We certainly wish you the best in the future for your business.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

 Download Terminating Public Relations Firm Displeased With Results Letter In Word Format

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Terminating Advertising Agency Other Reason Letter

by emily on April 16, 2012

Terminating Advertising Agency: Other Reason

 

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

It has been a great experience to do business with your company during the past [DURATION of BUSINESS, ex. One year]. Your company provides quality services as promised.

[STATE REASON(S), ex. As you may know, our firm has undergone few fundamental administration changes, and in our financial policies. We now have a full time dedicated marketing executive which will handle all kind of our marketing initiatives.]  We regret, therefore, we no longer would require your services.

Thank you for the services you have provided to us for past one year. We certainly wish you the best in the future for your business.

Thank you again for your time and quality services.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

 Download Terminating Advertising Agency Other Reason Letter In Word Format

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Terminating Advertising Agency Displeased With Results Letter

by emily on April 16, 2012

Terminating Advertising Agency: Unhappy with Services

 

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

Sadly, we were doing business with your company during the past [DURATION of BUSINESS, ex. One year]. But your company could not provide quality services as promised.

We regret, therefore, we no longer would require your services. Unfortunately, we have decided to terminate retaining your services.  [STATE REASON(S), Our analysis for the past one year clearly tells us that the benefits of your services do no justify with the fees charged.]  Thus, we deem it beneficial to terminate our relationship.

Thank you for the services you have provided to us for past one year. We certainly wish you the best in the future for your business.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

 Download Terminating Advertising Agency Displeased With Results Letter In Word Format

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Solicit Sales Call Letter

by emily on April 16, 2012

Solicit Sales Call

 

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

I would like to present to our [product/service] which [STATE HOW PRODUCT/SERVICE WILL BENEFIT THE PROSPECTIVE CLIENT, ex. has the PROSPECTIVE to reduce your manufacturing costs by up to 30% and increase your profits by the same figure.]

 

[STATE WHAT YOU KNOW ABOUT THE PROSPECTIVE CLIENT AND STATE THE PROBLEM WHICH YOUR PRODUCT/SERVICE SOLVES], ex. Being in the television manufacturing business, I am certain that you agree with me that labor costs comprise a large portion of the total costs. Nonetheless, these large expenses reveal an opportunity to reduce costs and increase profits.]

 

[COMMENCE YOUR PRODUCT/SERVICE AND STATE PARTICULARLY HOW IT WILL GAIN THE PROSPECTIVE CLIENT, ex. Our firm has developed a compressor, the LED, which is exclusively designed to lower the amount of labor involved in the manufacturing process.  Specifically, the LED reduces the need for specialized lathe and tool operators required in the traditional manufacturing process.] [MAKE SURE YOU DO NOT STATE ALL THE INFORMATION OF YOUR PRODUCT/SERVICE; INSTEAD OFFER TO MEET WITH THE CLIENT TO INFORM HIM/HER OF THE SPECIFICS]

 

I understand you keep a busy schedule, I will be very glad to meet with you at your convenience to discuss exactly how [STATE PRODUCT/SERVICE, ex. our LED technology] can benefit you {and your firm}.

I can be reached at 345-695-0042 or bobtravolta@ymail.com

Thank you very much for your time.  Would be looking forward to your response at the earliest.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

Download Solicit Sales Call Letter In Word Format

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Retaining a Public Relations Firm Letter

by emily on April 16, 2012

Retaining a Public Relations Firm

[DATE, ex. Thursday, February 2, 2012]

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [Name, ex. Sean Peterson],

 

Our company would like to make a contract for your services with your firm, [COMPANY NAME, ex. XYZ Co].

As we discussed, [MENTION WHAT SERVICES YOU WANT, ex. we would like your firm to handle all our marketing campaigns and all public relations in all the campaigns]. We would like to start this contract for a [DURATION, ex. one-year] contract.

I can be reached at 345-695-0042 or CharlesHomes@mymail.com. Looking forward to the great opportunities together.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

Download Retaining a Public Relations Firm Letter In Word Format

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