From the category archives:

Supplier Letters

Service Inquiry Request to Call Letter

by emily on April 21, 2012

Service Inquiry: Request to Call –

[Name, Company Name & Address here]

[Date]

Dear [name],

I am [your name] representing [Company name], located at [location name].

Our company is engaged in – [State business nature] -

I am writing in to express our interest in hiring your professional services.

-          [State here the services required by your company] -

Please provide us with the information regarding your charges and, the terms & conditions for your services.Hope to hear from you soon.You can call us on – [no. here] for further information, and have a discussion regarding this.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Return Product After Trial Period Letter

by emily on April 21, 2012

Return Product after Trial Period –

[Name, Company Name & Address here]

[Date]

Dear [name],

This is in reference to the products you sent to us for trial.

We would like to inform you that we have used these products and, after our evaluation, we have found that – [State the reasons you did not like the products, the essential factors lacking].

So, we are returning back your products, you should receive the shipment by [date].

We want our payment back we made to you for these goods.

Thanks for your attention.

 

Sincerely,

 

[Your name & Designation]

[Company name]

Encl: [Enclosures List here]

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Request to Beat Competitor Price Letter

by emily on April 21, 2012

Request to Beat Competitor’s Price –

[Name, Company Name & Address here]

[Date]

Dear [name],

We are a company known as [Company name], dealing in [business nature] We are interested in doing business with you.

Presently, we are looking for these products –

-          [state products here]-

Although we have received quotes from few suppliers, we would like to request you to quote us a good rate for the abovementioned.

You can call us on – [no. here] for any further information.Look forward to do business with you in future.

 

Sincerely,

 

[Your name & Designation]

[Company name]

Encl: [Enclosures List here]

 Download Request to Beat Competitor Price Letter In Word Format

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Request Repair Under Warranty Letter

by emily on April 21, 2012

Request repair under Warranty -

[Name, Company Name & Address here]

[Date]

Dear [name],

I bought a [product name] from your company on [date].

The [product name] was working fine for around two weeks, and then – [state problem]. -

-         [describe problem in brief ] -

As this product is under warranty – [warranty card number], I would like to get my [product name]   -    [preferred solution].

I would be grateful to you for informing me as how you can solve this matter out.

Look forward to hear from you.
Regards,

 

[Your name]

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Requesting Discount on Early Payment Letter

by emily on April 21, 2012

Requesting Discount on Early Payment –

[Name, Company Name & Address here]

[Date]

Dear [name],

We are highly pleased doing business with your company for the past [duration].

Now, we want to expand our business and, would like to make a request to you in order to keep a long term business relationship.

You allowed us a [state credit term] credit term, and we are thankful to you for the same. We always paid you in time and paid you regularly.

In future, to pay your account earlier, we request you to offer us an early payment discount, like offered by other suppliers.

We plan to do a long term business with you and, hope that you will consider our request.

Look forward for a positive reply.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

 Download Requesting Discount on Early Payment Letter In Word Format

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Requesting Discount Information Letter

by emily on April 21, 2012

Requesting Discount Information

[Name, Company Name & Address here]

[Date]

Dear [name],

We would like to introduce our self as a – [state nature of your business], located at [location].

Presently, we are looking for a supplier for – [state your needs] –

We want to know more about your products. So, we request you to please send us the information about your company.

Also, we would like to know if you offer any discounts for orders in large volume.

Thanks for your attention. Look forward for a fast response.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

 Download Requesting Discount Information Letter In Word Format

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Requesting Credit Terms Letter

by emily on April 21, 2012

Requesting Credit Terms –

[Name, Company Name & Address here]

[Date]

Dear [name],

 

We are writing in to express our commercial interest in your products. We have seen your product range at a recently held business fair at [fair location]. We really liked your products, and we are particularly interested in [interested product name] of your company.

Further, we would like to say that as we are a small scale business enterprise, we mainly rely on credits from our business partners.

 

-          [Describe your business in brief] -

Now, to establish a new business relationship with you, we want to know that do you offer any credit facility.

We are really interested in your products, and want to do business with you; however we can only proceed if we are offered a credit facility.

You can contact us at – [no. here] for further information about us.

Look forward to hear from you and, do business with you.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

Download Requesting Credit Terms Letter In Word Format

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Requesting Credit Limit Increase Letter

by emily on April 21, 2012

Requesting Credit Limit Increase –

[Name, Company Name & Address here]

[Date]

Dear [name],

Hope everything is well with you and your business.

We are really happy doing business with your company for the past [duration].

As you know that we have been paying the dues always in time, we would like to request an increase in our credit limit. We are planning to expand our business, and we need your support. We want our credit limit to be increased up to $[desired amount].

You can call me on [no. here] for any additional information.

Thank you for your attention into this matter.

Hope you will consider our request. Look forward to hear from you.

 

Sincerely,

 

[Your name & Designation]

[Company name]

Encl: [Enclosures List here]

 Download Requesting Credit Limit Increase Letter In Word Format

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Requesting Credit Letter

by emily on April 21, 2012

Requesting Credit –

[Name, Company Name & Address here]

[Date]

Dear [name],

We are writing in to express our interest in your products and want to do business with you

We saw your product line at a recent business exhibition, and we are particularly interested in the [product(s) name]

Now, to form a relationship with your company, we want to request you to offer us a credit period of 30 days. We assure you that we will pay you within 30 days of receiving the bills.

And, to help you make a decision on our request, I am providing you with our bank information, business relations and creditors references.

Our Bank –

[Bank name, contact person & address]

Business References

[Names & addresses of present business partners]

We hope you would accept our proposal and would like to do business with our company.

You can call me on – [no. here] for further information about our company.

Thank you for your consideration and time.

Look forward to do equally profitable business with you.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

 Download Requesting Credit Letter In Word Format

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Request Extension on Payment Letter

by emily on April 21, 2012

Request Extension on Payment –

[Name, Company Name & Address here]

[Date]

 

Dear [name],

 

First of all, I would like to thank you for your services to our company. We are really satisfied with your services and appreciate the professionalism in your staff

We worked with many agencies, but never received such kind of results. Your agency does everything in a satisfactory manner.

Further, I would like to inform you that we received your invoice no. [no. here] for the amount of $[amount], for the month of [month name]. Please note that this time I am unable to make full payment to you. I am enclosing a check in the amount of [amount] as a partial payment for the last bill. I am not making the full payment as – [State here the reason for not making full payment].

You will receive remaining payment by [date].

I apologize for the delay in payment, and I will make sure it does not happen in the future.

I thank you for your co-operation.Wish you the best for your business.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

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