Size of the Paper: A4 size
Size of the Font: 12 points
Layout: Semi-blocked, blocked or fully blocked
The letter should start with the Name of the sender and address at the left hand corner of the page with 1” margin.
Afterwards the date (E.g. 16 June 2002 or June, 16 2002) has to be written at the extreme left.
The Name, Designation, Company and the Address of the receiver shall be written next, all at the left corners with proper salutation.
Begin the letter with Dear Mr./Ms/Mrs.
In the first paragraph, start with introducing yourself and your purpose in brief to the receiver.
In the next paragraph introduce your company and its activities.
In the last paragraph mention the purpose of the letter and closing has to be done with thanking the reader.
The complimentary close has to be “Yours Faithfully”, “Sincerely”, “Regards”, “Respectfully yours”.
The letter has to end with proper signature.
The enclosures, if any have to be mentioned at the end of the entire letter.
The letter has to have single spacing throughout.