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annual leave letter format

Sample Sick Days Policy Letter

by emily on February 29, 2012

Sick Days Policy

Sick Leaves -

 

The full time employees of this organization are entitled to be paid for a maximum of [highest number of annually sick leaves] sick leaves annually.

The employees are required to make contact with the ‘Office Manager’ when they inform about their sickness

The Company keeps the right to ask for a doctor’s prescription to prove the illness of an employee.

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Sample Sick Day Abuse Letter

by emily on February 29, 2012

Sick Day Abuse

[Name, Company Name & Address here]

[Date]

 

Dear [name],

 

This communication is regarding your sick leaves in the last two months.

We understand that any employee can fall ill anytime, they cannot come to work, and hence, our Company allows [no. of sick leaves] annually for all employees.

In your case, it has been found that you took sick leaves on many occasions this year.

Details of your sick leaves -

-          [List here the sick leave dates of the employee]

So, you took sick leaves for a total of [no. of times] times this year.I would like to say that we didn’t expect this from an employee like you who always excelled and motivated other employees. As you have taken more than the allowed number of sick leaves this year, we have decided that any additional sick leaves taken by you in the future will be unpaid.In case there is an unusual condition that you are going through, please do inform me about it, so that we can discuss it and find an appropriate solution.

 

Sincerely,

 

[Your name & Designation]

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Sample Revising Job Offer Can Accommodate Request Letter

by emily on February 29, 2012

Revising Job Offer: Can Accommodate Request

[Name, Company Name & Address here]

[Date]

 

Dear [name],

 

 

It was pleasing to meet you on [date] for interview for the post of [position title] in our company [Company name].

I am delighted to inform you that we have accepted your request of – [State here the request made by the applicant you previously denied].

Details of the revised employment offer:

- [State here the terms & conditions of the offer] –

(i) Joining bonus of $[amount]

(ii) Basic pay $[amount]

(iii) Annual performance bonus

(iv) Loyalty bonus after one year

(v) [No. of days] vacation per year

(vi) [No. of days] sick leaves

Your joining date will be [joining date here]. If you have any problem for joining on this date, please inform us as soon as possible.

Please note that we hold this employment offer for you for the next [No. of days] days. We request you to please confirm your joining before this date.

We welcome you to the family of [Company name]

 

Sincerely,

 

[Your name]

[Designation]

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Sample Revising Job Offer Can Accommodate an Alternative Letter

by emily on February 29, 2012

Revising Job Offer: Can Accommodate an Alternative

[Name, Company Name & Address here]

[Date]

 

Dear [name],

 

It was a pleasing experience to meet you on [date] regarding the position of [position title].

As you know that we were satisfied with your qualifications, & your significant experience related to our open position, but you didn’t accept our employment offer as you wanted – [State the request or demand of the employee here].

We would like to tell you that as we decided not to accommodate your request at that time, however, now we are offering a revised employment offer to you.

- [Describe the revised employment offer] -

- [mention the alternative you are proposing in the new offer]

For instance, – Instead of the base salary you requested for this position, we can offer you increased incentive scale. As you are such a talented professional with proven skills and success record, we are highly confident in your abilities that you will contribute to the success our organization, and as a result, you will also grow with the unlimited potential your position holds.

Details of your revised job offer:

 

- [State here the terms & conditions of the revised employment offer]

e.g. -

(i) New Joining Bonus of $[amount]

(ii) Base salary of $[salary amount]

(iii) Annual bonus up to [state bonus %]

(iv) [Number of days] of paid holidays annually

(v) [Number of days] sick leaves annually

We hope you will like the new additions in this employment offer. Please note that this job offer is reserved for you for the next [no. of days]. We request you to please contact us before [deadline] to confirm your joining.

Look forward to hear from you.

 

Sincerely,

[Your name]

[Designation]

Encl: [Enclosures List here]

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Sample Offering Job to Applicant Letter

by emily on February 28, 2012

Offering Job to Applicant –

From:

[Your Name, Designation & Company name, address]

 

To:

[Person name & address]

[Date]

 

Dear [name],

 

I was really pleasurable to meet you on [date] regarding the job interview for the position of [position name]. I want to tell you that I am really impressed by your abilities and skills. You possess excellent qualifications and meet all the requisites required for this open position in our company.

So, we are pleased to offer you the position of [position name] in [Company name]. I am very sure that you will be satisfied with the benefits this company offers with this position.These are the terms & conditions of this employments offer –[State here the terms & conditions] – e.g. – Your remuneration will be $[salary amount] monthly/annually, with yearly added bonuses according to your department’s net sales. Additionally, the company offers a signing bonus of $[amount]. The Company allows you to take leaves for [no. of days/weeks] in a year.Your joining date will be [date]. As we are sure that you will be satisfied with this offer, we will hold this position available for you till the next [duration].

We request you to contact us before [date] to confirm your acceptance of this employment offer.

Welcome to [Company name]!

 

Sincerely,

[Your name]

[Designation]

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Sample Employment Agreement in Letter Format Short Form Letter

by emily on February 27, 2012

Employment Agreement in Letter Format (Short Form) -

[Name, Company Name & Address here]

[Date]

Dear [name],

 

Re: Employment Agreement

We are pleased to know that you have accepted the job offer from [Company name]. Your joining date is [date here]. Your position in our company will be [state position here]

Please go through these terms & conditions of your employment:

1. Your Profile – As [Position here], your duties and responsibilities will include – [State here job description]. In future, you may be given different position & different responsibilities by [Company name], of which you will be notified in writing. In such event, you will continue working in the position you have been assigned with.

2. Amendments in Terms and Conditions – The employment terms & conditions may be changed periodically, according to the requirements of the company. The Company will review your performance on an annual basis; this is when annual appraisal & promotion process takes place.

3. Remuneration – The Company has hired you at a gross annual salary of $[salary amount here], which is payable to you [Monthly/Weekly/Bi-Monthly/Bi-Weekly] in arrears.

4. Leaves – During your tenure with [Company name], you are entitled to take leaves according to the norms of the company. Your leaves are to be taken before informing the senior authorities in advance.

5. Disbursements – The Company will compensate you according to its policies for all expenses incurred by you while performing your duties under this employment agreement. For all kinds of expenses, you are required to produce the bills & vouchers as and when required.

6. Services – You are expected to dedicate your whole duty time and abilities to the business of the company, and you will serve this organization with your best efforts.

7. Independent Legal Advice – You agree that the company has advised you to obtain independent legal advice related to the terms of this employment contract. You validate that you have either acquired such advice or decided not to do so, and you completely understand the terms and conditions of this employment agreement.

8. Copy of Agreement – You acknowledge receiving a copy of this agreement signed by the company.

If you agree to the above, please sign the two copies with a witness, and return one copy to the company.

 

Sincerely,

[Company Name]

Per: __________________________________

I have read, understood and accept the terms of this employment agreement.

 

Date: __________

…………………………………………..                  ………………………………………….

Witness                                                                        [Employee Name]

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Sample Maternity Leave Letter

by emily on February 24, 2012

To,

Richmond White

Personnel Manager,

Fairfield technologies

West Virginia

Dear Richmond,

Re. Maternity Leave

As you are aware that I am pregnant and the baby is due in third week of July 2012 and thus I wish to avail my maternity leave from the week starting from 16th July 2012. I have not taken any annual leave and my annual leaves are still available to me totally and I wish to add the same to my maternity leave. I have enclosed the requisite form as per the rules for your perusal and action.

I also wish to avail my full maternity allowance for the period. I shall avail full maternity leave till 5th September 2012 and want you to confirm if you accept the date of rejoining. If I wish to return to work sooner, I am aware that I have to inform you of the same. Also, if I am late in rejoining work due to any reason, I shall inform my reasons.

I sincerely hope to hear from you at the earliest regarding confirmation of my maternity leave and rejoining date.

Thanking you.

Yours faithfully,

Heather Smith

Encl. Maternity Leave form as per rules

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Sample Employee Maternity Leave Letter

by emily on February 23, 2012

To,

Richmond White

Personnel Manager,

Fairfield technologies

West Virginia

Dear Richmond,

Re. Maternity Leave

As you are aware that I am pregnant and the baby is due in third week of July 2012 and thus I wish to avail my maternity leave from the week starting from 16th July 2012. I have not taken any annual leave and my annual leaves are still available to me totally and I wish to add the same to my maternity leave. I have enclosed the requisite form as per the rules for your perusal and action.

I also wish to avail my full maternity allowance for the period. I shall avail full maternity leave till 5th September 2012 and want you to confirm if you accept the date of rejoining. If I wish to return to work sooner, I am aware that I have to inform you of the same. Also, if I am late in rejoining work due to any reason, I shall inform my reasons.

I sincerely hope to hear from you at the earliest regarding confirmation of my maternity leave and rejoining date.

Thanking you.

Yours faithfully,

Heather Smith

Encl. Maternity Leave form as per rules

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Sample Annual Leave Letter

by emily on February 23, 2012

Richard Harris

Unicare Limited,

Texas

11th April 2012

To,

David Smith,

Personnel Manager,

Unicare Limited,

Texas

Dear Mr. Smith,

Re. Annual Leave Letter

I am writing with regard to the annual leave of four weeks that I can avail as part of my employment with this organization. I have not yet availed my annual leave and wish to do so for a period of four weeks starting 1st June 2012.

The reason for this application for annual leave is that I have some urgent work back home in California. I have some ancestral property back in California that needs to be sold and I am told by legal representative that the entire formalities will be completed in the coming month.

I shall be resuming work on 1st July 2012 and if there is any delay in the date of joining, I shall inform you of the same. I shall send you my contact details once I reach California. Thank you for considering my application.

Yours sincerely,

Richard Harris

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Sample Holiday Request Letter

by emily on February 15, 2012

To:

Mark Davidson

101, Canon City,

Colorado-81212

12th October 2012.

Dear Mr. Davidson,

I am writing this letter in reference to the (annual holiday) that I am entitled to.  I wish to submit my proposed dates for the holiday for your approval.

I wish to take my leaves from (16th November 2012 to 28th November 2012).  I would be available to resume my duties from (29th October 2012) onwards.

I would like to mention that the (project we are working on, is near completion). And I shall be able to (finish my part in the project-work) before the proposed date of my holiday.

I look forward to your approval soon.

Thanking You,

Yours Faithfully,

Signature

(Ginny Peterson)

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