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Sample Sexual Harassment Policy Letter

by emily on February 29, 2012

Sexual Harassment Policy

 

THE COMPANY’S ASSURANCE:

The Company is dedicated to provide a work environment that ensures that each & every employee is treated with respect and dignity, and afforded equitable conduct.

The Company is commits to encourage a professional work atmosphere that is helpful for the professional growth of its staff, promotes equality of opportunity.

The Company will not bear any kind of harassment and, will take all required steps to make sure that employees are not subject to harassment.

The law assures employees the right to employment in a place of work that is free from harassment and prejudice.

THE RANGE OF THE WORKPLACE:

This policy applies to all the employees who work for The Company that includes management, managerial employees, office staff and part-time staff. The Company will not tolerate sexual harassment whether it is by fellow employees, administrators, clients or contractors.

The workplace includes:

1.       all offices or other premises where business of The Company’s is conducted;

2.       all company-related activities performed at any other location away from The Company’s premises;

3.       any social, business or other functions where the behavior or remarks may have an affect on the place of work or workplace relations.

SEXUAL HARASSMENT DEFINED:

‘Sexual Harassment’ may refer to one or a sequence of incidents that involve unsolicited and unwanted sexual advances, requests for sexual favors, or other oral or physical manner of a sexual nature.

Sexual harassment at the workplace includes:

–          unwanted sexual advances (verbal, written or physical);

–          requests or demands for sexual favors;

–          any other form of sexually oriented conduct;

–          oral abuse or “jesting” that is sex oriented;

When:

–          the behavior has the reason or the effect to interfere with the performance of an individual or creating an frightening, unreceptive, or unpleasant work environment; and/or

–          surrender to such behavior is either an open or understood term or, condition of employment; and/or

–          submission to or rejection of the behavior is used as a base for making employment decisions.

RESPONSIBILITIES REGARDING SEXUAL HARASSMENT:

All staff members have a personal accountability to make sure that their conduct is not different to this policy.

All staff members are expectant to strengthen the continuation of a work environment free from sexual harassment.

The Managerial members are responsible for:

–          discouraging and stopping employment-related sexual harassment;

–          examining every official written complaint of sexual harassment;

–          taking proper corrective measures to react to any substantiated allegations of sexual harassment in the Company;

–          ensuring that all staff of The Company is aware of the sexual harassment problem and their responsibilities with respect to stopping sexual harassment.

WHAT TO DO WHEN HARASSMENT OCCURS:

The Company is committed to provide a helpful work environment to resolve sexual harassment worries.

Informal Resolution Options -

1.       When an incident of sexual harassment occurs, speak your condemnation and protest right away to the harasser and ask the harasser to stop.

2.       If the harassment continues or, if you are not able to deal with the harasser directly, bring your distress to the attention of the Office Manager.  The Company will take the necessary actions to investigate & resolve the matter.

Complaints -

1.       Any staff of The Company with a harassment concern, not happy with the resolution options may bring an official complaint to any of the senior managers. All such complaints will be investigated promptly.

2.       After investigating the matter, if it is confirmed that a harassment allegation is valid, suitable remedial actions will be taken.

3.       Corrective action may include any of the following:

Formal admission of guilt;

Counseling;

Written warning in the employee’s file;

Work assignment change;

Suspension or discharge of an employee

In addition to the authorization that may be imposed on an employee by The Company as a part of complaint resolution, staff of The Company, engaged in harassment may expose themselves to compensation in the event of a winning lawsuit or human rights case.

CONFIDENTIALITY:

The Company understands that it is not easy to come forward with a sexual harassment complaint and recognizes the complainant’s interest by keeping the subject confidential.

To guard the interests of the accuser, the person complained against and any others reporting incidents of sexual harassment, privacy will be maintained throughout any investigatory procedure to the level feasible and suitable under the situation.

All records of complaints that include the meetings discussions, dialogues, investigations results, and other related material will be kept private by The Company, except for where revelation is required from disciplining or other remedial processes.

NO REPRISAL:

The Company is committed to ensure that no staff member who brings forward a harassment complaint is subject to any kind of reprisal.  Any retaliation action will be viewed as a disciplinable matter.

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Sample Harassment Complaint Letter

by emily on January 7, 2012

From:

Mark Davis

Personal Assistant

XYZ Company

New York

To:

Ms. Steve Rodney

General Manager

XYZ Company

New York

3rd January, 2012.

Ref: Harassment in the Department

Dear Ms. Rodney,

I am writing this letter to complaint you about the harassment I am going through, by my immediate boss Mr. Phil Massey. On various occasions in the past, Mr. Massey has been putting me down because of my colour and gender.  Last evening also at our Department’s social get-together, the harassment went way beyond my control levels.  He not only made extremely racist remarks against me but also misbehaved with me and things became worse.

In all the four years that I have been working in this company, this is the first time I have ever had to encounter such problems.

I request you to kindly look into the matter at the earliest and take suitable action.

Thanking You,

Yours faithfully,

Mark Davis

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Sample Labor Complaint Letter

by emily on January 7, 2012

Wilson Gayle,

 

23, Hanging Street, LA

January 23, 2012

Mark Richardson,

 

New Builders Inc,

Los Angeles

Dear Mr. Richardson,

Sub- Complaint about the non-payment labor charges

I am writing this letter to make a complaint against your manager that our union has not been paid labor charges from last three months. I was appointed in the company 6 months back and since the new manager has been appointed the labor union has not been paid a cent.

I hope the management takes an immediate action and ensure that we get our labor charges paid from time to time. If there is some problem with him and he is not able to pay is, please find out that problem and help him in finding appropriate solution to the problem.

We would like to intimate you that if the labor union is not paid in next 15 days, then we planned to go on strike which will hamper the project work.

Thanking You,

Yours faithfully,

Wilson Gayle,

Union Head

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