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job sample letters of introduction

Introduction of New Salesperson Letter

by emily on April 12, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]

As you must be aware that [old sales person name] is no longer servicing your account because [reason]. Nonetheless, I’m very glad to introduce you to [name of new salesperson] as your new account agent. I’m certain that [first name of new person] will do a great job for you. [He/She] [Mention his credentials]

In order to ensure a smooth transition, I’d like to set up a meeting with you, [previous person’s first name] and [new person’s first name] as soon as possible. We’ll be calling you soon to confirm a time.

Kind Regards,

Tim Williams

Encl: [List of enclosed items goes here]

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Sample How to write a Reference Letter

by emily on April 5, 2012


Recommendation Letters

A recommendation letter or reference letter is written to confirm an individual’s skills, characters and accomplishments for different purposes. Recommendation letter is also written in favor of a business.


Types of Recommendation Letter – Educational Reference letter, Character reference letter and Job Reference letter.


1. Educational Reference Letter – An academic reference letter is required to get admission into a college or university. It is also written for scholarships. Many times, numeric scores alone cannot guarantee the admission. In fact, institutes simply use the grades for the screening process to cut down the number of applicants. In such a situation, an academic reference letter is extremely important for students.

2. Character Reference Letter – A well written character reference letter can help you for many different purposes. You may require this letter for academic admissions, a job, and an adoption, child custody, a membership in a club or association or to rent a house etc-etc. This letter highlights your personal traits and strengthens your application for all these purposes.

3. Job Reference Letter – Getting a job is not easy; no matter how talented you are as the competition is really tough. Today, Apart from a Resume and cover letter, it is also required to get an ‘Employment/Job reference letter’ to secure a job. This type of recommendation letter is usually written by the immediate senior person in a company.


How to write a Recommendation Letter

It is required to write such a letter on company or school/college letter-head mentioning designation of the writer.

When it comes to writing a recommendation letter, the first thing that comes here is that one should have known the concerned person for a reasonable time for referring or recommending them for any purpose. The writer should mention the duration they know the person for and how well they know the person.

A reference letter should state the credibility of the writer in the very beginning of a letter. In the start of a letter, the writer should state the relationship between them and the concerned person. Recommendation letters are written by people who are your immediate contact points in your educational institute, employment or other association. In many cases, recommendation letters can also be written by any person who knows you for a long time. For instance, your close neighbor may be asked to provide a reference/recommendation letter if you want to adopt a child.

After the introduction, the writer should emphasize on the attributes of the concerned person. The letter should have brief information about the accomplishments of the concerned person. Apart from professional or academic achievements, a letter should also state the personal traits of a person. It should mentioned specific examples that highlight the personal traits of a person. A ‘Character reference letter’ is a good example in which the main focus is on the personal qualities.

An important part of recommendation letter – the weaknesses. People get confused that whether to mention the weaknesses of a person or not. Well, the result depends on the addressee; a person may get impressed with the honesty shown in the letter, while some other person may take it seriously and decide against the concerned person. It all depends on the specific situation you are writing a letter for, so there is no ‘perfect answer’ to this concern.

While writing this type of letter, a writer should take enough time to choose words carefully and not make any mistake. Always provide your writer with the necessary documents that generally include –

  • Copy of your academic transcript – a photocopy is fine
  • Copy of your Resume informing everything about you
  • Copy of documents like experience certificates etc.
  • Any forms required to be submitted along with the letter


A recommendation letter should include the contact details of the writer. A cover letter works well along with a letter.

It is advised to sit & talk with the writer before a letter is written. A writer may miss something important in the letter that you specifically wanted in it. Provide all the information to the writer like the position you are applying for and your future goals etc.

The end part of a recommendation letter should repeat the recommendation for the person.

Following these guidelines ensures a great recommendation letter and serves your purpose.


Note – If the first person who is supposed to write a letter for you is not confident about writing an impressive letter, then it is better to seek an alternative as presenting a mild letter that competes with many other attractive letters can sometimes decrease your approval chances.

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Sample Resume Introduction Letter

by emily on February 20, 2012

Henry Newman,


Bluestar Enterprises

28, January 2012

Mr.Ryan Bruney,


Imedia Technologies,


Dear Mr. Bruney,

It gives me enormous happiness in presenting to you the resume of Ms. Sandra Simon in reference to the vacancy for front office you have at your company. Ms. Simon, according to me is the suitable person for the job.

I have enclosed her resume which includes all her education, experience, and location details which fulfills your requirements as well. She is well groomed and has a clean record. She speaks four languages as is your requirement. Also she is ready to join immediately after she is confirmed.

I will be waiting for further correspondence from your side. You can call me anytime before this weekend in this regard. It’s always been a pleasure assisting you.

Warm Regards

Henry Newman,

Personnel Manager

Encl : (1) Resume of Ms. Sandra Simon

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Sample Introduction Letter For a Job

by emily on February 18, 2012

Mr. Bentley Thomas,


Thomas & Co.,

Timberline Avenue,

Fort Worth, Texas

Respected Sir,

I, Geoffrey Atkins would like to get associated with your company as a marketing manager. I can bring a rapid growth in your sales chart which is assured by my very consistent performance and I feel proud to say that I have a high success rate which I hope for sure would be of great help for your company.

I was previously working at the well known QMC Group, which is one of the top industries in the country. I feel privilege to mention that I have received thrice the best marketing manager award in my career of 7 years. I am enclosing my resume for your consideration; it has got all about my qualifications and background. I am an expert at building good relations with my team and clients which always pays well in the future. If selected, I would render you with my best services and would accomplish the task assigned to me in time. I am hoping a reply or an interview call from you in near future.

Thanking You,

Yours faithfully,

Mr. Geoffrey Atkins

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Sample Catalogue Introduction Letter

by emily on February 18, 2012

Mrs. Dale

Timberline Avenue,

Fort Worth,


Date: 11 July, 2012

Dear Madam,

Are you thinking of painting your home? Are you bored of your walls?

Choosing those ideal colors that transform you house into a home can be a painstaking job. But how much easier it becomes if the catalogue is delivered to your doorstep and all that you have to do is choose your favorite shades.  We at Breezer paints do just that. A catalogue of the wide range of shades and hues are delivered to you and you are free to contact our representative and have a free consultancy where all you have to do is tell us your preferences and leave the rest to us. No hassles, no worries we take care of all your requirements.

The enclosed catalogue has all the contact details, so please feel free to contact us anytime you need and avail our online services.

Thanking you

Yours falthfuly

Sandra Simon

Sales Manager

Breezer Paints

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Sample Job Cover Letter

by emily on January 18, 2012

Contact Details of Receiver

Receiver’s Name


Name of the organisation or Company’s Name

Address (City, State, Zip Code)


Dear (Last Name). You can leave the field free if you don’t know the name


The best way is to start the letter by mentioning the position you are interested in and why you are applying. You can add an eye catching rejoinder about why you think the employer should hire you or should consider calling you for an interview. Do mention the source of vacancy or where you found the advertisement. If you were directed by a mutual friend, you can mention his or her name.


Briefly mention about your education, experience, and skills, and how they relate to the position you are looking for. You should only interpret your resume, not repeat it. Mention any other special skills and accomplishments specifically in relation to the advertised position.


Include information on how you can be contacted and then thank the employer for considering you for the position.

Complimentary close

Respectfully yours, sincerely, etc


Sender’s Name

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Sample Specimen Cover Letter

by emily on January 18, 2012

Receiver’s Name

Receiver’s Contact details (City, State, Zip Code)

Email address



First paragraph (Introduction)

It should generate interest on the part of the reader. Explain the reason of writing the letter and show your specific interest in joining the organization.

Second and subsequent paragraphs (Main body)

Try to develop desire and interest in you. Give specific details about your qualification and expertise background that will arouse the reader to a point of reviewing you for the position in relation to the job requirements. Remember to remind the reader about the general information contained in the resume. Keep the story brief and to the point while expressing all your positive points.

Closing paragraph (Include how you can make contact/ set up an interview)

Here, politely ask for action. You can request for an interview or appointment and probably suggest a time when you will make contact.

Yours sincerely/faithfully/ truly

Encl: (Enclose relevant/ supporting documentation such as curriculum vitae and references as mentioned by you in the letter)

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