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letter after meeting

Follow up Letter After Meeting Letter

by emily on April 12, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
I would like to thank you for taking the time to meet with me [date or day]. The meeting was very useful and gave me a lot of ideas on how we can work together to meet your goals.

XYZ Company has a solid track record of providing superior quality [products/services/solutions] to companies like yours. As we discussed, I think there are several areas where we might be of service. [What you can do for his or her company.]

I look forward to discussing how XYZ Company can meet your needs. Please feel free to call me at [phone number] if you have any questions or clarifications. I look forward to work with you.

Thanking you,

Warm Regards,

Bob Travolta
Encl: [List of enclosed items goes here]


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New Salesman Follow Up Letter After First Meeting

by emily on July 20, 2012



Thank you for giving me the opportunity to meet with you and members of your staff.

I know that (ex-salesman) serviced your account for many years and made many good friends at your firm. While his presence will be missed, I can promise that you will continue to receive the fine service that has always been afforded by (firm)

The hospitality you showed me yesterday explains why (ex-salesman) held your organization is such high regard. Looking forward to work with the well reputed company.

New Salesman Follow Up Letter After First Meeting


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Acknowledgement of Change in Meeting Date

by emily on June 8, 2012



This is in reference to letter received from your end regarding change in time of meeting. After a pursuant to your request, we have changed your meeting with (name of the individual) to (time), on (date)

We are very pleased to be able to accommodate you in this regard, and (name of the individual) will be looking forward to your meeting on this newly appointed date. I hope you would now comfortable with this new date and time as per your requirement. Hope to see you with all the preparations.

Acknowledgement of Change in Meeting Date

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Thank you Letter to Employer

by emily on April 27, 2012

Mr. Sean Peterson

Dresden Medical Supplies
34/ U- I8, Lake Resorts,

Ottawa, Canada

Dear Mr. Peterson,

I would like to thank you for sparing your valuable time from your hectic schedule for discussing insurance matters of Dresden Medical Supplies with me. Previously, I did not know about such vital economic issues and I was not able to handle the investment deals of the firm. Now, after meeting and discussing the issues with you, I am now fully certain that my experience and knowledge is fully coinciding with the firm needs.

I am thankful to you for bringing up this idea to call a group meeting for discussing company’s finances with me as I am a new employ in Dresden Medical Supplies. I appreciate your working policies and dedication towards this company. I will try my best to bring expected work and excellent results and follow all the rules and regulations.

Thank you again for all the help and support given by you.

Yours faithfully,

Hannah Foster

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Sample Formal Statement Letter

by emily on April 18, 2012

January 22, 2012

David Taylor

Personnel Manager,

Softwood Software Designs


44-Timberline Avenue,


Fort Worth, Texas

Dear Mr. Taylor,

As per your advertisement in Daily Chronicles on January 20, 2012, I would like to apply my candidature for the position of personal assistant to the Managing Director.

I’m specially trained in communication and interactive skills and am quite trained in the use of computer and various useful softwares. I’m also experienced in this field since I have worked for two years with Protext Inc. Having graduated in Business training I wish to be in a corporate firm where I can aid in the ongoing process of various projects and deals. I can write down reports, minutes of the meetings, and review data after collecting them. As a sincere and diligent person I can assure you that I will not disappoint you and I would be obliged if you consider me for this position. The details to my work experience are in the attached resume.


Hence I would be grateful if you consider my application and decide to meet me to further discuss my candidature for the position.


Thanking you,

Patricia Thompson,

Encl.- Resume.

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Sample Follow Up After No Response Letter

by emily on April 12, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
It’s been long time that I haven’t heard from you after our meeting and I was curious if you are still [looking for]. Since it has been [long time], I would be pleased to answer any of your queries.
[Optional recap of proposal.]

If the reason is something else for not considering [what was offered], would you please [desired action]. Though I hope that is not the case. If I have not heard from you by [deadline] [result].

I look forward to hearing from you soon.

Thanking you,

Warm Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

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Retirement Letter Format

by emily on April 10, 2012


Receiver’s Name,


Company’s name


Dear Mr./Ms./Mrs. (name),

First Paragraph: This paragraph contains only the motive of your retirement including your current designation, name of your organization and date of your retirement.  It should be clearly written without any error to avoid any confusion in future.

Second paragraph: In this paragraph mention about your tenure in which you can explain your experience with the company, colleagues and management. Write about your memorable meetings and wonderful achievements. This paragraph communicates thanks to the employer for his/ her appreciation and do not forget to acknowledge those people who have helped you during your tenure.

Last Paragraph: It states your even eagerness for kind transition. Give an idea about your future plans after retirement, if you want to work somewhere. Always show willingness to be there, if any case company needs you after retirement.

Wish the organization all the success and all the best to successor.

Close the letter with thanks and regards.

Sender’s Name


Company’s Name

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Sample Business Memo Template Letter

by emily on March 24, 2012


Mark White

Funfair Associates,

Ohio, US-976859


Dale Coring

Compact World Technology

Los Angeles – 658340

Re: Call Conducted with Clients on 01.02.2012

I am sending you this memo to convey the messages and demands send by our clients. The customers are asking to develop the quantity of the packages we send. Therefore, it is very essential to make sure that all the packages send by the company will add fifty percent more in it.

The customers are also asking to change the designs and fonts of the package and add a more detailed logo on it. Therefore, I want you to arrange a meeting with our designer team and work on the above issues.

I will be joining you on Monday after I return from LA. Meanwhile, I want you to prepare a proper plan on the package designs and styles. You can contact me for any further clarifications or doubts.

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Sample Summarize Meeting for Absentee Letter

by emily on February 29, 2012

Summarize Meeting for Absentee

To          –      [Individual/Group Name]

From      –      [Sender Name]

Date       –      […..]


Subject   –      Meeting Results


As you were not present at the last meeting we had on [date] about [meeting subject], I just wanted to update you with the discussions & conclusions of this meeting.

–          [State here the issues that were discussed in the meeting and, the decisions made thereafter] –

For instance

The issue of credit line extension to our new partners was discussed in detail. We reviewed the future business potential from these new associates, and came to a conclusion that we should give them this privilege in order to expand our business.

You can contact me in case you think there is something that was missed in this meeting.

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Sample Sexual Harassment Policy Letter

by emily on February 29, 2012

Sexual Harassment Policy



The Company is dedicated to provide a work environment that ensures that each & every employee is treated with respect and dignity, and afforded equitable conduct.

The Company is commits to encourage a professional work atmosphere that is helpful for the professional growth of its staff, promotes equality of opportunity.

The Company will not bear any kind of harassment and, will take all required steps to make sure that employees are not subject to harassment.

The law assures employees the right to employment in a place of work that is free from harassment and prejudice.


This policy applies to all the employees who work for The Company that includes management, managerial employees, office staff and part-time staff. The Company will not tolerate sexual harassment whether it is by fellow employees, administrators, clients or contractors.

The workplace includes:

1.       all offices or other premises where business of The Company’s is conducted;

2.       all company-related activities performed at any other location away from The Company’s premises;

3.       any social, business or other functions where the behavior or remarks may have an affect on the place of work or workplace relations.


‘Sexual Harassment’ may refer to one or a sequence of incidents that involve unsolicited and unwanted sexual advances, requests for sexual favors, or other oral or physical manner of a sexual nature.

Sexual harassment at the workplace includes:

–          unwanted sexual advances (verbal, written or physical);

–          requests or demands for sexual favors;

–          any other form of sexually oriented conduct;

–          oral abuse or “jesting” that is sex oriented;


–          the behavior has the reason or the effect to interfere with the performance of an individual or creating an frightening, unreceptive, or unpleasant work environment; and/or

–          surrender to such behavior is either an open or understood term or, condition of employment; and/or

–          submission to or rejection of the behavior is used as a base for making employment decisions.


All staff members have a personal accountability to make sure that their conduct is not different to this policy.

All staff members are expectant to strengthen the continuation of a work environment free from sexual harassment.

The Managerial members are responsible for:

–          discouraging and stopping employment-related sexual harassment;

–          examining every official written complaint of sexual harassment;

–          taking proper corrective measures to react to any substantiated allegations of sexual harassment in the Company;

–          ensuring that all staff of The Company is aware of the sexual harassment problem and their responsibilities with respect to stopping sexual harassment.


The Company is committed to provide a helpful work environment to resolve sexual harassment worries.

Informal Resolution Options –

1.       When an incident of sexual harassment occurs, speak your condemnation and protest right away to the harasser and ask the harasser to stop.

2.       If the harassment continues or, if you are not able to deal with the harasser directly, bring your distress to the attention of the Office Manager.  The Company will take the necessary actions to investigate & resolve the matter.

Complaints –

1.       Any staff of The Company with a harassment concern, not happy with the resolution options may bring an official complaint to any of the senior managers. All such complaints will be investigated promptly.

2.       After investigating the matter, if it is confirmed that a harassment allegation is valid, suitable remedial actions will be taken.

3.       Corrective action may include any of the following:

Formal admission of guilt;


Written warning in the employee’s file;

Work assignment change;

Suspension or discharge of an employee

In addition to the authorization that may be imposed on an employee by The Company as a part of complaint resolution, staff of The Company, engaged in harassment may expose themselves to compensation in the event of a winning lawsuit or human rights case.


The Company understands that it is not easy to come forward with a sexual harassment complaint and recognizes the complainant’s interest by keeping the subject confidential.

To guard the interests of the accuser, the person complained against and any others reporting incidents of sexual harassment, privacy will be maintained throughout any investigatory procedure to the level feasible and suitable under the situation.

All records of complaints that include the meetings discussions, dialogues, investigations results, and other related material will be kept private by The Company, except for where revelation is required from disciplining or other remedial processes.


The Company is committed to ensure that no staff member who brings forward a harassment complaint is subject to any kind of reprisal.  Any retaliation action will be viewed as a disciplinable matter.

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