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Rejection of Shipment Due To Late Delivery Letter

by emily on April 21, 2012

Rejection of Shipment Due To Late Delivery

 

[Name, Company Name & Address here]

[Date]

Dear [name],

We have received the shipment for our order of [product name], dated [date].

Please note that this consignment is of no use to us now as we needed it before [date]. When I placed this order, I was told that the delivery will be made around [date]. But, we received the shipment [no. of days] days late.

So, we are not accepting this shipment and cancelling the order. We are shipping back the products to you. Please refund us the payment we made for this order, when you receive this shipment.Sorry for the cancellation, but we had to do this.I hope that you will be able to deliver our next order in time.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Rejection of Shipment Due To Bad Quality Cancel Order Letter

by emily on April 21, 2012

Rejection of Shipment Due To Bad Quality: Cancel Order –

 

[Name, Company Name & Address here]

[Date]

Dear [name],

I have received the shipment of our order for [product name].

I want to tell you that I was shocked to find out that the goods you sent us are not exactly what we ordered with you. These goods are of different measurements. Also, they are not of good quality.

I have been dealing with you for such a long time; this is something that we never expected from you.I have decided to return the shipment to you and, we want the order to be cancelled. Please refund us the payment for this order when you receive the shipment.

I cannot allow you to re-send us the consignment as it will delay our project. I will buy these products from somewhere else where stock is ready.

Regrettably, I have to say that this time we are not able to complete an order with you.

Look forward to continued business with you in the future.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Payment Enclosed Single Invoice Letter

by emily on April 20, 2012

Payment Enclosed: Single Invoice –

[Name, Company Name & Address here]

[Date]

Dear [name],

We received your invoice [invoice no.] dated [date] for an amount of $[invoice amount].

We are sending a check [check no.] in the amount of $[check amount] along with this letter. After the credit of this amount to our account with you, the remaining outstanding will be $[remaining outstanding amount]

Please advise us if this amount is accurate as per your records.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Follow Up Letter Regarding Credit Due Letter

by emily on April 20, 2012

Follow Up Letter Regarding Credit Due –

[Name, Company Name & Address here]

[Date]

Dear [name],

 

 

This is in reference to our last order [order no.] dated.

We ordered for [product name], under invoice [invoice no.], for the amount of $[amount].

We have returned the goods to you in an unused condition on [date]. At that time, you assured that you would refund us the payment made for these goods. Please note that we have not received any payment from you till date.

So, please arrange the payment for these returned gods.

Thank you for your prompt attention.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Dissatisfied With Product Please Process Return Letter

by emily on April 20, 2012

Dissatisfied with Product: Please Process Return –

[Name, Company Name & Address here]

[Date]

Dear [name],

 

We have just received the consignment of [product name] for our order [order no.] dated [date].

Our company has been dealing with you for such a long period and we have always received quality products from you.

However, I regret to say that this time, we are not satisfied with the products you sent.

–          [Describe the reasons behind your disappointment with the shipment received] –

{For instance} –

The computers you have sent have very old version of the K-9 processor, and work very slowly, also the ram is insufficient for us, and if we opt for changing the processor & other items in all these machines on our own, it would cost a big amount of money and requires time. So, we have decided to return the shipment to you.

We have approached another supplier for our requirement, and they will deliver the machines within 2-3days with the same configuration we need.

Keeping our old relations in mind, I am confident that you will take back the shipment from us, and refund our payment made to you for these products.

We will be shipping back the products by [date], and you should receive the shipment by [date].

Please refund the amount at your earliest convenience.

Thank you for your prompt attention into this matter. Look forward to do business with you in the future.

 

Sincerely,

 

[Your name & Designation]

 

[Company name]

Encl: [Enclosures List here]

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Clarification of Billing Error Letter

by emily on April 19, 2012

[Name, Company Name & Address here]

[Date]

Dear [name],

 

I am writing in to inform you that I dispute the recent invoice sent by you.

I received the invoice [no. here] on [date] for amount of $[amount]. I don’t agree with this invoice as the [state here reason for the dispute]. I am enclosing a copy of my purchase order for your reference.

I would gladly make the payment when I receive the correct invoice from you.

In order to clear your account as soon as possible, I request your prompt attention into this matter.

 

Thank you.
Regards,

[Your name]

Encl: Purchase Order Copy

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Request Letter For Allowance Letter

by emily on April 9, 2012

To:

Mr. Tom Ferguson

H.R. Department,

Striking Technologies

52, Old Fort Enclave

London – WC23 7OG

12th June, 2012.

 

Dear Sir,

I am Brian Adams, an employee of Striking Tech., Jr. Technician,

I am writing in to inform you that the allowances I was entitled to, have not been received by me. There are total of two months due allowances.

I request you to look into this matter at your earliest convenience.

The details of allowances –

1.      Travel Allowance

2.      House Rent Allowance

3.      Outstation Allowance

4.      Conveyance allowance

5.      Medical allowance

I did not receive allowances for these months – March, April & May – in my understanding; the total is around £850.

I am also enclosing the related documents in this regard. Please resolve this issue and ensure the payment.

Thanking you.

Sincerely,

Brian Adams

Employee Id – 642

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Sample Letter For Requesting Payment Letter

by emily on April 7, 2012

To:

Mr. Edward James

Manager – Sigma Technologies,

23, Crescendo Park,

London – Y14 5LH

5th June, 2012

 

Dear Mr. James,

I am writing in regarding the due payments of our firm in your company for the month of March.

In our records, an amount of $8000 is due as credit balance against your company.

I wrote you about this last month, but I have not received any reply yet. I have attached the invoice (no. 126) along with this letter for your understanding.

We request you to pay this amount as soon as possible. If we do not receive this payment before the end of this month, we will charge interest at the rate of 3.5% on the billed amount.

Please disregard this communication, if you have already paid the bill.

 

Thank you. We look forward to do business with you.

 

Regards,

Max Shine

(Director)

Max Informatics

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Sample Tenant Recommendation Letter

by emily on April 5, 2012

From:

Mrs. Alice Walker
14, Caucasian Ave, N.W.
Washington D.C. – 45213

To:

Mr. Andrew Norton
Apt. 15, Pink Residency
Maple St, Washington D.C. – 42145

March 14, 2012

Dear Mr. Norton.

I am writing in with immense pleasure to recommend Mr. Keith Garcia to you as a prospective tenant.

Keith was living here as my tenant for the last four years. He is great person and it was a nice experience renting my property to him. He is a reliable tenant.

I would like to tell you that I received payment regularly and in time. He always kept the property in order and didn’t damage anything. I never received any complaints about him by other residents in the society.

When he left this place, the house was in a clean and tidy condition. I really never have come across such a great tenant.

So, I happily recommend him as a prospective tenant.

 

Regards,

Alice Walker

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Sample Promissory Note, Fixed Term, Variable Rate of Interest Letter

by emily on March 10, 2012

Promissory Note, Fixed Term, Variable Rate of Interest, Interest Only Until Maturity, Acceleration of Payment In The Event Of Default in Payment

PROMISSORY NOTE –

 

[Loan Amount]                                                                                 Due: [Loan Maturity Date]

 

FOR VALUE RECEIVED, the undersigned, [Borrower name], the ‘Borrower’ hereby acknowledges itself grateful to [Lender name], the ‘Lender’, and swears to pay to the Lender the principal sum of [loan amount] in official money of [USA currency] with interest thereon at a changeable rate per annum equivalent to the interest rate commonly known as the ‘prime rate’ of interest declared from time to time by [Bank Name of Lender] as a reference rate then in effect for concluding interest rates on commercial loans plus [Amount above prime rate], calculated and due monthly, not in advance, on the 1st day of each and every month, and both before and after demand, maturity, non-payment and evaluation until paid.

This is to for that:

The principal sum and interest shall be outstanding and payable as follows:

1.       Interest shall be paid on monthly basis on the last business day of each month; and

2.       The total principal amount and all interest accumulated shall be paid on [Loan Maturity Date].

In the event of non-payment of principal or, interest mentioned in this promissory note, the whole remaining principal amount, and all interest accrued shall, at the decision of the Lender, becomes due immediately and payable without a notice.

The Lender may allot all of its right, title and interest in, to and under this promissory note. All required payments shall be made by the Borrower with no right of set-off or counterclaim.

 

Dated: [date]

…………………………………………..                  ………………………………………….

Witness                                                                        Seller Name

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