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request for an appointment letter sample

Request For Appointment Based on Refferal Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code
February 16, 2012
[Mention Recipient’s Address Here]


[Reference name] mentioned that you were interested in knowing more about our [product or service]. If your business is currently considering [task], I’d like to take this chance of analyzing your requirements and provide you our catalog with all the necessary details.

[Reference name] is one of our esteemed clients and I’m sure you can know more about the quality of the [product/service] our company offers. It would be great if I could set up a personal meeting with you, which would give you a much better idea about our [product or service].
I look forward to our meeting and hopefully doing business together. Thank you for your consideration.
Kind Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

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Request Refund Letter

by emily on April 9, 2012


Mr. Joey Currie

Branch Manager,

New Techno Electronics

Ruth St., London – SW20 8KU

18th April, 2012


Mr. Currie,

Recently I purchased a music system from one of your outlets in the city – ‘Philips TX Series – BN2’.

To my disappointment, this new piece of music system is not working properly. I want to tell you that it worked fine for the initial two days, and then after there were a couple of problems like no sound break ups and no display in the menu.

So, I have decided to return this music system to your company and I want full refund. And, please do not approach me regarding a new replacement as I am not interested for now.

Thank you for your time and look forward for your response.



Ms. Tine white

Ph. – 452-458-7456

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Request Letter Format

by emily on April 9, 2012


[Recipient’s name here]

[Recipient’s Position here]

[Company name here]

[Place Name



Dear (Recipient’s name),


First Paragraph: This is in regard to (state month here) and what it is related to.

– [Write here about your disappointment for the (state here the event which didn’t take place and you are regretful for)].

Second Paragraph: I request for your attention into this matter, and (state here what appropriate thing now you want in order to make you happy and pleased – state clearly about your demand).

Third Paragraph: I look forward to your cooperation – (write here that you are open for any additional information they want from you).


Thanking You,




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Request Letter For Appointment Letter

by emily on April 9, 2012


Mr. Jackie Woo,

Managing Director

640, Dale Street,

El Monte, C.A. – 54126


Dear Mr. Woo,

We are one of the leading market research & survey companies, ‘Brinson & Smith Research’.

We have conducted thousands of business surveys with participation from the leading companies in all sectors for the past ten years.

Presently, we are conducting a new survey concerning the different ways of ‘general office procedures’ in different types of industries.

The objective of this survey is to collect the related data and improve the efficiency & output in businesses. The survey data will help imply new strategies in different businesses for better office maintenance.

Further, we plan to organize a corporate seminar in the next month where the results of this survey will be addressed. All the participants of the survey will be invited to this event.

So, in this regard, we seek your appointment for conducting this survey in your office.

We request you to please allow us to perform this business study in your office and, be a part of new change that will improve the current business strategies &productivity.


Thanking you.



Brinson & Smith Research

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Sample Business Promotion Letter

by emily on March 31, 2012


……………………… (Name)

Sales & Marketing Manager

Phone: ………………

Mobile ………………

Fax: …………………


The Managing Director

………………… (Company Name)

………………… (Address)

………………… (City)

PIN: ……………

Phone: ………….

Dear Sir,

Sub: Marketing & Sales of our Products.

  1. We are a reputed Company of 25 years standing dealing in Furniture (or any other product) of high quality with ISI Certification. We are approved suppliers to some of the well known Companies in …………. (State/Region), as per list attached at Annexure-1.
  2. We have noted that your Company has established a new Branch recently at the above premises. We are keen to promote our products in your establishment and create new business clientele as we specialize in office furniture.
  3. We request you to give an appointment to visit your establishment and demonstrate our products at your leisure and convenience.

Looking forward to hear from you soon.

Thanking you.

Yours faithfully,

……………. (Signature)

……………. (Name & Designation)

Place: ……………..Date: ………………

Encl: List

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Sample Business Memo Format Letter

by emily on March 24, 2012


Staff Members of Simplicity Limited


Ohio, US-976859


Collins Peterman

General Manager


Subject: Appointment of Bentley Lawn as Team Leader

Further to my announcement, I am happy to inform you all that Mr. Bentley Lawn will be joining our company as a Team Leader from 11.07.2012. Thus, I want to make sure that the team and the project details are arranged for him to study about the company standards and values.

Also, it would be appreciating if he is getting all the necessary help and support from the company. Bentley will also be verifying some of the technically related issues. Therefore, I would like to see a timely and accurate result from the company staffs during the process.

I am also requesting the details about the necessary arrangements and files that should be submitted to Bentley. The company and staff should also join me for wishing Bentley good wishes.

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Sample Cannot Make It-to Meeting Please Reschedule Letter

by emily on February 25, 2012

Cannot Make It to Meeting: Please Reschedule

To:                    Name of individual or group]

From:                [Sender name]

Date:                [……]


Subject:            [Meeting on (meeting date)]


I want to inform you that I am not able to attend our scheduled meeting on [meeting date & time].

Actually, I have another important appointment at this same timeslot on the same day.

So, I request you to please reschedule this meeting – I am available on (time & day when you are available).

I am very sorry for any inconvenience it may have caused.


Thanks for your co-operation.

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Sample Half Day Leave Letter

by emily on February 23, 2012

5th August 2010,

Mr. Tom,

HR Manager,

XYZ Company Inc,

New York

Dear Sir,

I am writing this to request you to grant me a half day leave on 11th January 2012, because I am purchasing new house regarding that I have an appointment with real estate agent. There are a lot of issues I need to discuss with the agent and it may take two to three hours to complete the meeting. The meeting has been fixed a week back and I can not ask him to postpone or cancel as it is important for me. To complete the formalities and finalize them with the owner I need to present there and its necessary.

I am requesting you to grant me a leave for half day so that I can finish my work regarding purchase of my house. I will be available on my cell phone for any queries regarding work. Please grant me a leave and oblige.

Thanking you.

Yours faithfully,


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Sample Join Association Club General Letters

by emily on January 30, 2012

Invitation to Join Association/Club


[Company Name & Address]

Dear [NAME],

Your [Describe attributes here],  – e.g. past record in the finance sector – (has/have) encouraged us to invite you to [State occasion here]- e.g. ‘Annual Finance Professionals’ Meeting’.

I am [Your name], and I am the [your post/designation] of this foundation [group name].

–          [Describe here the group/foundation’s activities].

For ex. – We have been providing an open platform to the finance professionals to get together and share their knowledge, for the past ten years.

[State here benefits of the group] – e.g. – Stay in touch with the developments in the field, invitation to events etc.

Meeting – I have enclosed a brochure of our association. I request you to please confirm your appointment as per your convenience. I am very positive that you would like to join our foundation.

You can reach me at – [number here] for any kind of questions, you may have.

Thank you for your time and we look forward for your positive response.



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Sample Specimen Cover Letter

by emily on January 18, 2012

Receiver’s Name

Receiver’s Contact details (City, State, Zip Code)

Email address



First paragraph (Introduction)

It should generate interest on the part of the reader. Explain the reason of writing the letter and show your specific interest in joining the organization.

Second and subsequent paragraphs (Main body)

Try to develop desire and interest in you. Give specific details about your qualification and expertise background that will arouse the reader to a point of reviewing you for the position in relation to the job requirements. Remember to remind the reader about the general information contained in the resume. Keep the story brief and to the point while expressing all your positive points.

Closing paragraph (Include how you can make contact/ set up an interview)

Here, politely ask for action. You can request for an interview or appointment and probably suggest a time when you will make contact.

Yours sincerely/faithfully/ truly

Encl: (Enclose relevant/ supporting documentation such as curriculum vitae and references as mentioned by you in the letter)

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