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sample donation letters

Sample Receipt Donation Letter

by emily on January 17, 2012


Mrs. Rita Watson

Maxmuller Housing Ltd.

43, Green Palms Dr.,

Tampa, Florida

April 18, 2012


Dear Mrs. Watson,

I am Dorothy Robertson, writing on behalf of the ‘Word of the God’ foundation, to hearty thank you for the donation you sent to build a school for the poor children.

We are grateful to receive a check of $2000 from your side for supporting this good cause of school construction for the underprivileged children.

We sincerely appreciate your monetary help to support our cause. It is few of you good people that realize the importance of such social causes and come forward with their support.

I am enclosing a receipt for the donation you have sent to us. In case you have any questions regarding the developments of the project you are supporting for, please feel free to contact us anytime.



Dorothy Robertson

‘Word of the God’


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Sample MNC Donation Letter

by emily on January 17, 2012

Mr. Harry Peters

The CEO,

High Altitude Pvt. Ltd.

Memphis, Tennessee

August 04, 2012


Dear Mr. Peters,

I am Ruby Shine, writing on behalf of the ‘Help in Action’ trust to introduce you to our foundation.

We are a Charity group involved in supporting different human causes – helping patients suffering from serious diseases like cancer, Aids etc., supporting underprivileged children for their education & many other social causes.

We organize different events to raise funds for the causes we are fighting for and, presently we are planning a big event for helping the blind. This event will take place on October 11th, 2012, and a large number of people will be participating in this event. At this point of time, we are seeking sponsors to make this event successful.

I know about your group very well and its philanthophical activities and this is why I’m approaching you.

Yours is a very popular company and it has a history of supporting different kinds of social causes, so it would be a great match for both of our groups to join hands to support this noble cause.

It will be beneficial for both of our groups – we always make sure that our sponsors get their due credit in the form of sufficient media coverage. We also name our sponsors in all our promotions. And, also your company will get the tax deduction benefits for your donation.

I am enclosing a donation form that you can fill in & return to us with a check or draft.

I am very positive that you would really like to associate with us and become a part of such a great cause. I hope to hear from you soon.



Max Raymond

Help in Action

12, Edison Dr., Memphis

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Sample Library Donation Letter

by emily on January 17, 2012

Ms. Miguel Richards


Thoughtful Minds Library

San Jose, California

March 16, 2011


Dear Ms. Richards,

I am David Peterson, the director of ‘Clear View Publishers’, writing this letter to donate 200 science books to your library for the help of needy students.

Our company is into publishing for the past ten years and we have been donating books to schools & other institutions for the students who cannot afford to buy new books to study.

This year, we are donating our books to libraries that do not charge or, charge very nominal to students for their books and your library is one of them.

Books are the first keys to knowledge and donating books is our way to share our success with the society and, a public library like yours is a great place to make them easily accessible for all the needy students.

We hope many students will get benefited through these books.



Mr. David Peterson

Clear View Publishing House

San Jose, California

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Sample Foundation Donation Letter

by emily on January 17, 2012


Mrs. Elle Harrison


Help in Action

Palm Dr.

Dallas, Texas

August 23, 2012


Dear Mrs. Harrison,

We have come to know about your foundation and the noble causes that you are working for. The management of our company has decided to donate a small amount of money to your foundation regarding your advertisement for helping the cancer patients.

We are into business of food production – our products are nutritious and hygienic. We believe in quality & are concerned about people’s health. High quality foods products are very essential for preventing cancer.

Our company products are directly related to the health & well being of our consumers, so we are always ready to contribute in different ways for helping people suffering from cancer & other diseases.

We really appreciate your efforts for cancer patients and we want to join hands with you for this great social cause as we know it well that our contribution is in the rights hands.

We wish you success in your endeavors and may you continue helping the people for ever.



Mr. Robert Thomas

Star Food Crafts Pvt. Ltd.

23, Henry Rd., Dallas

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Sample Organization Donation Letter

by emily on January 17, 2012

David Wilson

The CEO,

Wilson Sales

Adam St.,

Seattle, Washington

August 14, 2012


Sub: Request for donation


Mr. Wilson,

On behalf of the ‘Action for Education’ charity group, I am writing this letter to introduce our group and it’s philanthropic activities to you.

We work for the underprivileged children in the society. We support education of these children.. We organize many charity events to raise funds for the needs of these children.

We have organized an annual charity auction on September 2, 2012. We have invited around 500 guests to attend this event. We have been successfuly organizing this event for the past 5 years and the local media is always interested to cover this event.

I request you to donate some gift certificates or articles that can be auctioned off. The money collected from the auction will be used for the education for the needy children.

I want to tell you that we are always grateful to our donors, and we always try to do our bit of share to help their business.We give enough space to our each & every donor in our promotional materials. Apart from the other benefits, you will also get the tax deduction rebate for your donation.And, your business will get good coverage in the local media.

I will contact you a week to discuss the donation possibilities. Thank you for your time and consideration for this matter.

Yours truly,

John White

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Sample Special Project Donation Letter

by emily on January 17, 2012


Mr. Black

The Director,

White Magic Publications,

27, Roman Dr,

Baltimore, Maryland

Sept. 25, 2012

Sub: Request for Donation

Dear Mr. Black,

On behalf of my team of 5 members, I am writing this letter to seek financial help from your company.

Actually, we have done extensive research in the field of Robotics and currently, we are working on a project in the same field and it might be of great interest to you and your business.

This new advanced system will allow you to synchronize the processes and accomplish high  levels of productivity. I have enclosed the details of this project with this letter.

At present, our project is in its initial stage, and we require funds to take it to the next level. We are not in a position to fund this project ourselves. So, I request you to please have a look at the details of this project and think about helping us financially to accomplish it successfully.

We are expecting generous donation from your side and, we are ready to discuss the terms and conditions suitable for both of us..

Looking for a positive reply.

Yours truly,

Jack Thomas

Elison College of Technology

Baltimore, Maryland

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Sample Business Entity Donation Letter

by emily on January 17, 2012


Mr. Jackson

The CEO,

Star Real Estate

Parker St.,

Nashville, Tennessee

August 15, 2012

Mr. Jackson,

This is Rick Thomas, writing on behalf of the ‘Seven Rainbows’ charity group. The purpose of this letter is to keep you  up to date for the different upcoming events that our group has planned to conduct. We are seeking donations through all these events.

Our charity group works for the poor & needy people and, we raise funds through events conducted by our group round the year.

We have two charity events coming uip in the next month. The date, time and place are yet to be finalized. We are approaching all potenital donors to sponsor items that can be auctioned during the events.

We hope that you shall consider our request and donate to the good causes we are supporting. All the money that wil be collectd at teh auctions will be used for different noble causes.

For our generous donors, we have come up with something really good – adequate media coverage during the events. This will be really a great opportunity to earn social respect for your business, and at the same time, you can display your business to a large number of people.

We will also take care of the publicity of your business in the local media coverage and in all the  promotional materials used for the events.

I look forward to a favourable response. I will get in touch with you when the events approach, after two weeks.


Mark Robinson

565, Seven Rainbows Charity Group

Palm Dr.,

Nashvile, Tennessee

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Sample Contribution Donation Letter

by emily on January 16, 2012


Mrs. Maria Stevens

‘Save Children’ Group

Tucson, Arizona

October 16th, 2012


Dear Mrs. Maria Stevens,


I am Sarah Joseph, and I am replying to your letter regarding donation for a school construction in my area.

I really appreciate the efforts you are making and as a gesture of my admiration, please accept this check of $1000 enclosed with this letter. I really take interest in these kinds of noble causes, and you can approach me for any kind of help in the future too.

Please feel free to contact me for any kind of help, you may need ahead with this project.



Sarah Joseph

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Sample College Donation Letter

by emily on January 16, 2012


Mr. Brian Smith


Right View Organization,

Lubbock, Texas

August 18, 2012


Dear Mr. Smith,

I am John Morrison, secretary of the ‘Green Light’ group that works for the poor and the needy people. We build schools and colleges across the country to help people get educated.

Presently, we are facing financial problems for our proposed plans – new libraries at two of our institutions.

We have completed more than 50% of the structure at both the institutions, but now we are falling short of the required funds to complete the projects. If we don’t get the funds we need for these libraries, then we will have no choice, but to stop our projects uncompleted.

We have contact many other groups for donation to complete the constructions. Now, we request you to donate for this good cause.

Please send in your donations in the name of the Green Light Trust.


Thanks and regards,

John Morrison


Green Light Trust

Palm Dr., Lubbock

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Sample Christmas Donation Letter

by emily on January 3, 2012

Ms. Nancy Harris


M/s Femina Groups

December 19, 2012

Mr. Jill Jones


M/s Femina Groups

Dear Mr. Jones,

Christmas Greetings!

I am writing to you because I want to donate 100 reference books in Science and Computer Science to the school library this December. This Christmas I want to donate few books as celebrating the spirit of giving this Christmas and also by this I can thank the school for giving the citizens of this country quality and accessible education.

I am a graduate of this school and I can say that I learned a lot from the institution. The few years I spent as a student here were wonderful years and full of learning experiences and I always remember them. I realized that the school had prepared me really well to face the challenges in the real world after I finally landed a job after graduation.

Merry Christmas to all!

Yours Faithfully,

Ms. Nancy Harris

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