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Sample Statement Letter

by emily on April 18, 2012

January 11, 2012

Thomson Dale,

Visa Executive Official

Visa Head Office

Milton, NY 10945.

Dear Mr. Dale,

I am writing this letter to you as a statement of migration from my native country Australia to the USA as a graduate student (international) of biotechnology in Florida International University.

My name is Donald Wilson and I am a citizen from Sydney, Australia. My passport number is AUS1234. By this letter I certify that during my stay in Florida, USA I shall dutifully obey and abide by all the rules and laws of the government of US. I shall also be held responsible completely for any kind of discrepancy in my documents and Visa. I shall also refrain from misusing the documents given to me by The Florida International University.

In case I fail to fulfill any of the above claims I shall be held responsible for any criminal proceedings against me as per laws. I shall not hold the university or anyone responsible for the same.

Thanking You,


Donald Wilson

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Sample Statement Letter Format

by emily on April 18, 2012

Date –/–/—-

(Recipient’s Name)

(Title of recipient)

(Company name)

(Company address)

Dear (recipient’s name),

Introductory paragraph- This paragraph is very important as here you clearly mention the type of statement with a brief introduction to it. Also you mention your main reason for writing such a statement.

Next paragraph- In this paragraph you need to mention your full name (official) with your permanent address. You also mention the list of documents that you are attaching to prove your above statements. By this letter you certify that all documents are without any discrepancy or inconsistency at all. Also in case of any such disagreement you may be contacted at the earliest.

Last paragraph-Here you sum up your statement to certify that you shall be liable to be taken to the court of law in case of ambiguity in your statement. You also do not hold your office/bank/university (depending on your statement) responsible for your inappropriate behavior.

Thanking You,


(Sender’s Name)

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Sample Legal Office Memo Letter

by emily on March 24, 2012




Ryan Adams,

Subject: Law regarding the liability injuries caused by the contractors

This memorandum acts as a notice about the new law that is going to be in effect on 11.11.2012 in the organization for all the staff members. The management would like to inform abut the research and discussions done of the contractors responsible for the compliance with the labor laws. The organization also ensures that we will be taking strict action against the listed contractors.

We also make sure that no more issues will occur from the contractors. For more discussions of the case, the management is planning to arrange a meeting on 01.12.2012. Therefore, we would like to make necessary arrangements and contact the concerned people for the meeting. Management is also asking a good explanation for the employees and contractors, who are listed under the case. We require the feedbacks of the memo within couple of days in written to the board of directors.

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Sample Legal Memo Format Letter

by emily on March 24, 2012


Graduate Council Authority


Sniper Lawn

Department of the Pharmaceutical Law

January 22, 2012

Subject: Discussion on the problems of ULM courses

After a detailed review of pharmaceutics courses offered by the science department, the management has found some issues. As the case charged by the students on the faculty of the courses, we would like to inform you about the case date on February 24, 2012. We also require all the concern persons to attend the case and provide necessary information for the company as well as the concerned people.

The management has also asked for a copy of the facts and files that give information on the course details. As the management is very strict about this process, we would like to see accurate information and feedback from the concerned faculty.

For any further clarifications or queries, you can contact Wilson, the administrator officer.

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Sample Notice That a Default Will Be Taken If An Answer is Not Filed Letter

by emily on March 7, 2012

[Your Name, & Address here]



[Recipient Name & address here]

[Date here]

Dear [name],
Personal Service Verification’

State of [State name], County of [County name]


I am [working/a resident of] the County of [county name], State of [state name], above the age of eighteen (18) years, and not a party to the within action; my [home/business] address is [write your home/business address].

The preceding documents, [title of documents] was/were served on the interested parties on [date] in this action by introducing a true [copy/copies] therein enclosed in an envelope addressed as follows:

I affected such envelope(s) to be delivered in person to the offices of the addressee(s).

Executed on [signed date] at [City, State].

I announce under the perjury penalty under the laws of the State of [state name] that the above said is true and correct.

[Person’s name effecting service]

[Your name]

Encl: [Enclosures List here]

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Sample Sexual Harassment Policy Letter

by emily on February 29, 2012

Sexual Harassment Policy



The Company is dedicated to provide a work environment that ensures that each & every employee is treated with respect and dignity, and afforded equitable conduct.

The Company is commits to encourage a professional work atmosphere that is helpful for the professional growth of its staff, promotes equality of opportunity.

The Company will not bear any kind of harassment and, will take all required steps to make sure that employees are not subject to harassment.

The law assures employees the right to employment in a place of work that is free from harassment and prejudice.


This policy applies to all the employees who work for The Company that includes management, managerial employees, office staff and part-time staff. The Company will not tolerate sexual harassment whether it is by fellow employees, administrators, clients or contractors.

The workplace includes:

1.       all offices or other premises where business of The Company’s is conducted;

2.       all company-related activities performed at any other location away from The Company’s premises;

3.       any social, business or other functions where the behavior or remarks may have an affect on the place of work or workplace relations.


‘Sexual Harassment’ may refer to one or a sequence of incidents that involve unsolicited and unwanted sexual advances, requests for sexual favors, or other oral or physical manner of a sexual nature.

Sexual harassment at the workplace includes:

–          unwanted sexual advances (verbal, written or physical);

–          requests or demands for sexual favors;

–          any other form of sexually oriented conduct;

–          oral abuse or “jesting” that is sex oriented;


–          the behavior has the reason or the effect to interfere with the performance of an individual or creating an frightening, unreceptive, or unpleasant work environment; and/or

–          surrender to such behavior is either an open or understood term or, condition of employment; and/or

–          submission to or rejection of the behavior is used as a base for making employment decisions.


All staff members have a personal accountability to make sure that their conduct is not different to this policy.

All staff members are expectant to strengthen the continuation of a work environment free from sexual harassment.

The Managerial members are responsible for:

–          discouraging and stopping employment-related sexual harassment;

–          examining every official written complaint of sexual harassment;

–          taking proper corrective measures to react to any substantiated allegations of sexual harassment in the Company;

–          ensuring that all staff of The Company is aware of the sexual harassment problem and their responsibilities with respect to stopping sexual harassment.


The Company is committed to provide a helpful work environment to resolve sexual harassment worries.

Informal Resolution Options –

1.       When an incident of sexual harassment occurs, speak your condemnation and protest right away to the harasser and ask the harasser to stop.

2.       If the harassment continues or, if you are not able to deal with the harasser directly, bring your distress to the attention of the Office Manager.  The Company will take the necessary actions to investigate & resolve the matter.

Complaints –

1.       Any staff of The Company with a harassment concern, not happy with the resolution options may bring an official complaint to any of the senior managers. All such complaints will be investigated promptly.

2.       After investigating the matter, if it is confirmed that a harassment allegation is valid, suitable remedial actions will be taken.

3.       Corrective action may include any of the following:

Formal admission of guilt;


Written warning in the employee’s file;

Work assignment change;

Suspension or discharge of an employee

In addition to the authorization that may be imposed on an employee by The Company as a part of complaint resolution, staff of The Company, engaged in harassment may expose themselves to compensation in the event of a winning lawsuit or human rights case.


The Company understands that it is not easy to come forward with a sexual harassment complaint and recognizes the complainant’s interest by keeping the subject confidential.

To guard the interests of the accuser, the person complained against and any others reporting incidents of sexual harassment, privacy will be maintained throughout any investigatory procedure to the level feasible and suitable under the situation.

All records of complaints that include the meetings discussions, dialogues, investigations results, and other related material will be kept private by The Company, except for where revelation is required from disciplining or other remedial processes.


The Company is committed to ensure that no staff member who brings forward a harassment complaint is subject to any kind of reprisal.  Any retaliation action will be viewed as a disciplinable matter.

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Sample Employment Agreement In Letter Format Long Form Letter

by emily on February 27, 2012

Employment Agreement in Letter Format (Long Form)

[Your Name, & Address here]


[Recipient Name & address here]

[Date here]


Dear [name],

Sub – Employment Agreement

We are pleased that you have accepted employment offer with [Company name] on the position of [state post]. Your [joining date] will be [date].

This letter confirms the terms & conditions of your employment.

1 Range of Work – As [post title], your responsibilities and obligations include [job profile]. The  employer may change your job profile at any time, depending on the company’s requirements. You will be notified of any such change in writing.

2. Amendment in Terms & Conditions – The terms and conditions of your employment offer may be changed from time to time, as the needs of the Employer necessitate. We will review your performance on annual basis, the time any salary changes are made in our organization.

3. Earnings – The Employer agrees to pay you a gross annual salary of $[amount], payable on [monthly/weekly/semi-monthly/bi-weekly basis].

4. Holidays – During the period of your employment, you are entitled to take vacation as per the company policies. Your holiday period should be approved by the employer.

5. Expenses – The Employer will pay you back according to its policies for all reasonable expenses incurred by you while performing for the Employer. For all such expenses, you are required to furnish the Employer bills and vouchers as and when required.

6. Services – You are expected to devote your whole time and capability to the business of the Employer. You shall serve the company using your best efforts to promote its interests.

7. Duties – You will perform all the duties given to you while in the employment, and deposit all money, securities and other valuables that belong to the Employer which you may receive for, from or on account of the Employer.

8. Rules and Regulations: You agree to be bound by and abide by all the rules and regulations or guidelines of the Company (including, but not limited to, any office procedural manuals and any privacy of information policies or procedures) which are in effect and are brought to your notice or of which you should be alert of. While a violation of any rules or regulations of the Employer may be reason for order up to and including discharge, an employee should be aware that safety of the confidential information of the Employer is very important and, so, any confidentiality breach of information policies or procedures will be reason for harsh discipline and/or termination of your employment for cause.

9. Non-Disclosure – You acknowledge that during your employment with the Employer, confidential information will be disclosed to you and, any unauthorized revelation of such information to any individual or party or for use other than for the Employer’s purposes could cause wide harm to the Employer. The confidential information of the Employer includes any and all trade secrets, private or secret information of the Employer (includes, but does not limit to)

(i) business and financial information of the Employer, (ii) business methods and practices, (iii) promotion strategies, and (iv) any such information the Employer may assign time to time as being Confidential. The confidential information does not include information available or falls into the public domain, unless such information falls into the public domain by revelation or other acts by you, or through your mistake.

You assume that during your employment or at any time afterward, unless you have written consent of the Employer, either directly or indirectly, use on your own behalf or on behalf of any other person, Company or, reveal to any other person, except for when required by your employment, any confidential information of the Employer, and you shall use your best actions to avert the illegal revelation or publication of such information. Additionally, you agree that you will not copy any confidential information including any course belonging to the Employer nor take away the same form the Company’s premises without the written authorization. You recognize and acknowledge that a violation of this condition may result in your employment termination and/or the initiation of legal proceedings against you.

10. Non-Competition: You agree that you will not, without the written consent of the Employer, at any time throughout your employment and for a period of  [non-competition period] following your employment termination however caused (whether the employment is terminated by you or the Employer and, whether with/without cause or in break of this Agreement), either separately or in joint venture as principal, representative, worker, shareholder (other than a shareholding listed on a United States/Canadian stock exchange, not exceeding 5% of the outstanding shares so listed) or, in any other way at all carry on be involved in or, be concerned or advise, loan money to, guarantee the debts or compulsions of or, authorize your name or any part thereof to be used or engaged by any person involved in or concerned with report of business facet  in which employee is involved inside [area the employee cannot compete].

You agree that the limitations set out above are logical and, applicable and all defenses to the strict implementation of this non-competition agreement by the Employer are relinquished by you.

11. Non-Solicitation of Clients: You agree that you will not, without the written consent of the Employer, during your employment with the Employer or for 2 years from your employment termination however caused (whether its terminated by you or the Employer and whether with or without cause or in break of this Agreement), either individually or your company, and either on your own behalf or, on behalf of any person competing or endeavoring to compete with the Employer, directly or indirectly solicit, or gain the custom of, canvass or obstruct anyone who is a patron of the Employer as at the date of your termination or, utilize your personal knowledge of or manipulate any such client for your own advantage or that of any rival of the Employer.

12. Non-Solicitation of Employees: You agree that you will not, without the written consent of the Employer, during your employment or for a period of 2 years from the date of your termination

however caused (whether its terminated by you or the Employer and whether with or without cause or in break of this Agreement), either individually or your company, and either on your own behalf or, on behalf of any person competing or endeavoring to compete with the Employer, directly or indirectly solicit for employment, or to keep as an independent contractor or representative, any person who is an employee of the Employer as of the date of your employment termination or, was an employee of the Employer at any time during the period of 2 years earlier to your employment termination.

You further agree that should you be approached by anyone who is or, has been an employee of the Employer during the period of 2 years, you will not propose to nor employ or keep as an independent service provider or agent any such person for a period of 2 years after your employment termination.

13. Agreement to Modification of Restrictive Covenants: While the restrictions in sections 9, 10, 11 and 12 are considered as reasonable in all circumstances by you and the Employer, it is hereby agreed that if any one or more of such limitations shall be judged to be annulled as going ahead of what is reasonable in all circumstances for the safety of the interests of the Employer, but would be applicable if part of the wording thereof were reduced or the period thereof reduced or the extent of activities covered thereby reduced in range, the said decrease shall be deemed to apply with such alterations as may be compulsory to make them applicable and efficient and, any such amendment shall not thereby affect the legality of any other restraint mentioned in this Agreement.

14. Ownership of Intellectual Property: If during your employment period, you at any time, whether performing your usual duties or other duties assigned to you (including unusual working hours), either alone or in combination with any other person generate or expand any intellectual property (including a piece of work in which copyright applies or may apply) you shall immediately reveal same to the Employer. You also agree that all such intellectual property and the patent and other intellectual property rights will be owned by the Employer.

You hereby relinquish unreservedly and irreversibly all of your moral rights and other similar rights (including the ones under law) regarding any work (that includes works which may come into existence after the date hereof) in which exclusive rights may exist, formed by you during your employment in each jurisdiction all over the world, to the extent that such rights may be relinquished in each particular jurisdiction. This waiver extends to all acts of the Employer and their descendants, assigns and licensees and the third persons acts done with the Employer’s authority and their descendants and assigns.

15. Termination for Cause: The Employer may terminate your employment agreement and, your employment at any time for reason without notice and without any compensation, either for earnings or damages of any kind.

16. Termination on Notice: The employment can be terminated either by you or the Employer at any time upon giving [notice duration] written notice to the other party. Despite the previous, the Employer may terminate the employment immediately upon paying to you for [notice duration] in lieu of such notice.

17. Fairness and Reasonableness: You and the Employer confirm that the termination notice or payment in lieu of termination notice clauses mentioned in paragraph 16 are fair and reasonable and, agree that upon termination of this agreement by the Employer in conformity with paragraphs 15 or 16  or, upon any this agreement termination by you, you will have no action, reason of action, claim or demand against the Employer or, any other person as an outcome of such termination.

18. Return of Property: Upon employment termination, you will deliver to the Employer all documents, money or other materials belonging to the Employer or, for which the Employer is answerable to others which are in your custody or charge.

19. Provisions which Operate Following Termination: Despite your employment termination for any reason whatsoever (whether it is terminated by your or the Employer, and whether with or without cause or, in violation of this agreement), the conditions of paragraphs 9, 10, 11, 12, 13, 14 and 18 of this agreement and any other conditions of this agreement essential to give efficiency thereto will continue in full power and effect after such termination.

20. Deductions: All payments under this agreement are subject to all proper legal deductions.

21. Entire Agreement: This employment agreement comprises the whole agreement between Employer and you in respect to your employment, and cancels and replaces any previous understandings and agreements between the Employer. There are no representations, contracts, forms, conditions, activities or security agreements, express, indirect or legal, between you and the Employer other than as particularly described in this employment  agreement.

22. Severability: If any condition of this employment agreement is determined to be unacceptable or unenforceable in part or whole, such invalidity will add only to such condition or part of this Agreement and, the remaining part of such condition and all other conditions of this employment agreement shall continue in full force and effect.

23. Additional Assurances: You shall perform and deliver, from time to time, all such additional documents and instruments (that includes conveyance instruments and waivers of moral rights) and, do all acts and things as the Employer may, reasonably require to efficiently carry out or better prove or perfect the full objective and meaning of this employment Agreement.

24. Governing Laws: This employment agreement is governed by and understood by in accordance with the laws of [name of the State].

25. Independent Legal Advice: You hereby agree that you have been advised by the Employer that you should get legal advice independently related to the terms of this employment agreement. You authenticate that you have either acquired such counsel or elected not to do so and, that you fully understand the terms and conditions described in this agreement, and agree to be bound by them.

26. Copy of Agreement: You acknowledge the receipt of a copy of this employment agreement signed by the Employer.

If you agree with the above mentioned, sign both copies of this letter in the presence of a witness and, return one to the Employer.



[Company name]


Per: __________________________________

I have read, understand and hereby willingly accept the terms of employment outlined above.


Date: __________________________________


…………………………………………..                  ………………………………………….

Witness                                                                        [Employee Name]

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Sample Campaign Fundraising Letter

by emily on January 25, 2012

Mr. William Red

Vice President – Marketing

Ruby’s Sales Corp.

15, Lawry Rd, May Dr

Chicago, IL – 45263

March 01, 2012


Dear Mr. Red,

As you know that our group has been involved in charity and fundraising works for a long time now. And, presently, I am thinking of a new campaign to attract the attention of people of the word and raise funds to support our programs for helping underprivileged people not able to provide for their families and get their children good education.

For the final discussion on this program, I would like to come to your office and meet you in person.

If everything goes as planned and well, I have more ideas for the future in my mind.

You may contact me at my number – 739-452-8958.

Thanks & Regards,

Jim Morison


Help Available Trust

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Sample Words Of Sympathy Condolence Letter

by emily on January 12, 2012

From: Mr Samuel McCain

Dear Mrs Johnson,

Police Captain

San Francisco Police Dept

To: Mrs Susannah Johnson

# 2432, Armstrong Ave.

San Francisco – 43542


30th September, 2012

Dear Mrs. Johnson,

On behalf of the SFPD, I have to convey this sorrowful message to you that your son, Sgt Douglas Johnson died on 29th September, 2012 in a shoot-out with criminals on Rudolf Street, San Francisco.

I express my sympathy on his tragic death. I knew him since a long time. He was an honest Police Officer with true dedication for his duties & to help people with law& enforcement matters.

Please accept our heartfelt condolences from the whole staff of SFPD.

With regards

Michael Anderson

San Francisco Police Dept

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