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sample of attendance letter

Sample Confirming Attendance Letter

by emily on February 21, 2012


Donald Wilson,


BF International

221/18, North Avenue,



11th June 2012.

Dear Mr. Wilson,

I am in receipt of your invitation for the (launch of your newspaper).  I am thrilled to inform you that I shall be able to attend (the launch party).

Please accept my congratulations and best wishes for this new venture.

I shall look forward to meeting you on (28th June 2012).

Yours faithfully,

(Sandra Simon)


(Elle Group)

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Sample Confirm Attendance Seminar General Letters

by emily on January 28, 2012

Confirm Attendance of Seminar


[Company Name & Address]

Dear [NAME],

I am writing in to confirm that I will attend the [Function/Event Name] on [Date].

You can contact me at my number – [number here], for any kind of clarifications or any updates you may have in the future.

I will arrive at the right time at the venue.



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Sample Announcement of Cleanup Letter

by emily on March 30, 2012

                                         Announcement of Cleanup


Contact [Contact details]

Time –

Headline –


Dateline – Date & Place of News Origin


The [Committee name] of [vicinity name] is willing to raise the issue at its upcoming monthly meeting, on [date] at [meeting location].

– [State here the reasons that forced you to raise the issue] –
– [Details of the event] –

People who wish to participate in this social cause should reach [location] at [time] on [date].

Keeping in mind the concern of space and protection, we have limited the public attendance [state limit here].

For further information, people can contact [contact person name] at [no. here].






[Committee Name]

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Sample Authorization to Release School Records Letter

by emily on March 3, 2012

Sub – [Student Name whose records are being required]

Date of Birth – [….]

Social Security Number – […..]


To: [Name of the Registrar]


I/we hereby give our approval to [party name] or their representative to scrutinize, examine and make copies of all the records representing grades, attendance, involvement in supplementary activities, and other personal records relating to student [student name] from his/her date of  admission at [school name] till date.

Copies of this authorization are to be considered as valid as the original.
If the student is above 18 years old, use this signature block:

Dated: _______________

Student sign

Student name (please print)

In case student is a minor, use this signature block:

Dated: _______________

Signature of parent or guardian

Parent or guardian’s name (please print)

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Sample Writing An Invitation letter

by emily on February 23, 2012

An invitation letter is considered more personal than a printed card.

It can be used for both business as well as personal use.

It could be a job invitation letter or an invitation letter for a business event.

An example of a personal invitation letter would be an invitation for a New Year party or an invitation for a wedding.

It is important to give the time, date and venue of the event or party for which you are inviting.

It is also preferable to give a RSVP contact, so that you can be informed of the confirmation or regret in relation to the attendance.

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Sample Event Charity Letter

by emily on December 30, 2011

12th January 2012,

Mr. David Brown,


45th Surf Street,


Chicago Illinois.

Dear Brown,

The Sunshine Group is organizing a charity event on 24th January 2012 to collect donations and raise money for supporting orphan children.  We are inviting most of celebrities from New York and also across the country. The fund raised will be used to benefit the orphans and in providing scholarships to poor and needy students.

The Sunshine Group had organized such events earlier also for funeral and health care expenses. Such events provides individual an opportunity who are willing to donate and help the society. The funds will also benefit The Chicago Foundation for Women, a cause committed in motivating women by providing them tools needed to support them. We will be organizing the stalls, you can donate through the purchase of accessories that you may need and we will contribute the funds for the cause.

Your attendance is your donation. Please join for an evening for a good cause. Looking forward to spending a good evening with you.

Yours Faithfully,


The Sunshine Group.

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Sample Guest Appreciation Letter

by emily on December 30, 2011

Ms. Samantha Greens


London School


March 1, 2011

Mr. Alex Kent,


Dear Mr. Kent,

On behalf of the London School, I would like to thank you for your gracious presence during the school’s 2011 Commencement Exercises and Awarding Ceremonies.  Your presence to the event made it more memorable for us and the students.

Thank you for your attendance and sparing your valuable time with us. The insights and experience you shared with the graduates and everyone present during the activity was touching and inspiring. It motivated us all to give our best in everything we do even if we feel that we may not be repaid or recognized for our effort. In the end, it is genuine service in our profession that each one must remember.

Thank you again and we hope that you will oblige us in other occasions.

Yours faithfully,

Ms. Samantha Greens

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Sample Company Outing Announcement Letter

by emily on December 23, 2011

Dear Employees,

The Board of Directors is happy to announce to you that we will be having a company outing for all employees and their families next month in celebration of the company anniversary.  The outing will be held at Seattle where all your expenses will be paid for by the company for one day.  You may opt to stay another day more on your own expense since the outing will be on a weekend.

As part of the activity, we are encouraging you to bring 2 members of the family as this also serve the company’s family event. Games, raffles, and other activities will fill the day. For the confirmation of your attendance, please approach your immediate supervisors.


Steve Brooks

Human Resource Manager

Intello Tech Services, Inc.

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Sample Agreement on Consulting Letter

by emily on December 22, 2011

1. McKinsey Consulting (hereafter called Contractor) agrees to give the following products and services to Shine Media Works (hereafter called Client):

A. Information gathering: Contractor can review the relevant information compiled by the Client:

1. Information on attendance of earlier events

2. Samples of the past promotional pieces or timely media & press coverage

3. Some samples of the past membership flyers

4. Financial information for the past few years

Contractor can also inquire on the availability of any market studies within the Texas area done by the government or other concerned companies.

Additionally, contractor can also confer by phone with the part-time coordinator and two or three Client board members to get their view of the issues facing Client.

B. Member Survey: Contractor shall design a single page membership survey, and the Client is responsible for the duplication of such including the task of sending them out to the members as well as tallying the responses.

C. Contractor will draft marketing materials that include but not limited to press releases, search engine optimization articles, and blog posts, among others.

2. Either Party may opt to end this agreement with 30 days’ written notice to the other party. In the event that the agreement is terminated, Contractor will provide Client a statement of account that will explain all of the fees that are paid up to that period of time.


For McKinsey Consulting:

___________________        Date: ________________

For Shine Media Works:

__________________          Date: ________________

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