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sample of letter to organize event

Sample Seminar Fundraising Letter

by emily on January 28, 2012

Mrs. Ruth Lee,

52, Billings Dr, Nr. Farm Fresh,

Albuquerque, New Mexico – 87109


March 16, 2012


Dear Mrs. Ruth Lee,

I am Robin Patterson, writing on behalf of ‘The Right Path of Journalism’ society. Ours is an organization of students pursuing journalism and related courses.

We people are determined to upgrade the quality and professionalism in the field of journalism across the nation.

As a part of our annual event, we have organized seminar on current trends and problems in the field of media. We are expecting a large number of journalism students from different institutions.

The main objective of this seminar is that the students gain valuable knowledge about their field and help them understand the global developments in media segments.

Now, to make this event a true success, we need to raise funds so that more and more students can attend the event and get benefited.

You are a successful journalist and we know that you would definitely like to help the new talents learn more about the field. So, we are seeking your financial support.

Please donate any amount you think is right for this event.

Thank you for your support.



Robin Patterson

(Asst. Manager)


The Right Path of Journalism

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Sample Raise Money Fundraising Letter

by emily on January 27, 2012


Mrs. Linda Clark,


Great Fisheries,

235, Pal Dr., Alaska – 45263


12 February 2001


Dear Mrs. Clark,

This is Pamela Watson, writing on behalf of the ‘Good Care’ foundation. We organize different kinds of charity events in the city.

Next month, we are organizing a musical performance show with many new talents participating in the event.

We will utilize the funds collected through this event for running our centre for orphan children and underprivileged people. These people are deprived of the basic amenities and we are working for them to provide good care to them.

We are doing our bit and trying to fulfill their needs.

In the same light, we urge you to get as many people as possible at the venue so that we get the maximum amount of money to support our programs. The tickets are available at all the supermarkets.


Thanking you,


Pamela Watson


Good Care Foundation

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Sample Marathon Fundraising Letter

by emily on January 27, 2012


The Citizens of Austin City,

Texas – 45263


March 5, 2012


Dear Friends,

I am Dennis West, a representative of the ‘Awakened People’.

Our group is well known among the citizens of this city. We are engaged in social causes. We work for the awareness among the people about different issues – health, social, religious & others.

We have planed a Marathon on the 05th of next month, scheduled to be start from the City Hall to the Old Library. We want to spread awareness among people about cleanliness in the city.

The Government bodies do their bit, but given the fast development of this city, it becomes duty of groups like ours to help the people and lessen the burden of the government. We are promoting this event in advance to gather more and more people.

Now, to hold this event, we seek donations from the citizens of this city. We request you all to contribute to organize this marathon successfully and achieve our objective. All donations made for this cause are tax deductible.

You all are invited to participate in this event. The marathon is named ‘Clean the Streets’ will be flagged off by our Mayor, Mr. Richard Bernard at 9 a.m. on February 05, 2012.

Thank you for your time and cooperation.



Dennis West


Awakened People

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Sample Fundraising Donation Letter

by emily on January 27, 2012

Mr. Billy Fisher,

Manager – Operations

Insight General Insurance Inc.

Carlisle, MA – 15741


March 8, 2012


Dear Mr. Fisher,

I am writing this letter as a representative of the ‘Open Sky’ N.G.O. We work for the underprivileged children. We provide food, shelter, clothes and take care of the education of these children. Our foundation relies on the donations that we receive from different sources.

We hold many events and activities round the year so that we can keep help the children in the future continuously.

The purpose of this letter is to seek donation from you. It’s only people like you who have made it possible for us to do something about the poor and needy children.

We request you to donate some amount for the betterment of the children we work for. The amount you donate to our group ensures the safety and care of the poor children.

Our foundation organizes many types of events on state level to collect funds to support our causes. Every penny donated by people like you goes to the benefit of needy children. Your donation is utilized to provide better living conditions and good education to children.

Please note that all our donors get tax deductible receipts for their help.

Thank you for your consideration and we look forward for your help. You can contact us at – 689-546-8985 for any kind of queries.

Thanks & Regards,

Kevin Henderson


Open Sky Trust

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Sample Activity Fundraising Letter

by emily on January 25, 2012

Mr. David Stallone

201, Madison Ave

Los Angeles, CA -52415

Dear Mr. David,

I am writing in to introduce our philanthropic involvements to you. Our charity trust was founded ten years ago and since then, it has been working for the poor and needy.

We mainly focus on medical care and feeding programs for the poor in our society. As we are a non-government organization, so we totally depend on the donations we receive from various business houses.

We organize different events to raise funds for our charity works. As part of our regular activities, we have scheduled an event in the next month to raise funds for our feeding program for poor street children.

We cordially invite you to be a part of this event and donate to our group for this noble cause. Your contribution, be it small or big, it will help feed many street children and that is what the purpose of this event.

We await your arrival at the event and hope that you will extend your generous support for this cause.


Abigail Roberts



Open Sky Charity

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Sample Silent Auction Donation Letter

by emily on January 18, 2012

Mr. Daniel Moore


Classic Arts,

23, Maggie’s Ave,

Oak Park, Chicago, IL

October 03, 2012


Dear Mr. Moore,

I am Ruth Carlson, writing on behalf of the ‘Morgan Art Gallery’. The purpose of this letter is to invite you to a painting auction organized by our art gallery.

Our company organizes this event every year to raise funds for the philanthropic activities.

The money collected through this auction is used for helping the poor & needy children by supporting their education. We are associated with a charity group and we transfer all the funds to this group called, ‘Mother Mary Trust’.

The paintings auctioned at the event are done by upcoming artists. Some part of the collected funds also goes to them.

We request you to participate in this silent auction and show your support for the needy children. Please rest assured that complete secrecy is maintained at this event.

Entrance is strictly by invitation.


Thanks and regards,

Edward White


Morgan Art Gallery

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Sample MNC Donation Letter

by emily on January 17, 2012

Mr. Harry Peters

The CEO,

High Altitude Pvt. Ltd.

Memphis, Tennessee

August 04, 2012


Dear Mr. Peters,

I am Ruby Shine, writing on behalf of the ‘Help in Action’ trust to introduce you to our foundation.

We are a Charity group involved in supporting different human causes – helping patients suffering from serious diseases like cancer, Aids etc., supporting underprivileged children for their education & many other social causes.

We organize different events to raise funds for the causes we are fighting for and, presently we are planning a big event for helping the blind. This event will take place on October 11th, 2012, and a large number of people will be participating in this event. At this point of time, we are seeking sponsors to make this event successful.

I know about your group very well and its philanthophical activities and this is why I’m approaching you.

Yours is a very popular company and it has a history of supporting different kinds of social causes, so it would be a great match for both of our groups to join hands to support this noble cause.

It will be beneficial for both of our groups – we always make sure that our sponsors get their due credit in the form of sufficient media coverage. We also name our sponsors in all our promotions. And, also your company will get the tax deduction benefits for your donation.

I am enclosing a donation form that you can fill in & return to us with a check or draft.

I am very positive that you would really like to associate with us and become a part of such a great cause. I hope to hear from you soon.



Max Raymond

Help in Action

12, Edison Dr., Memphis

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Sample Organization Donation Letter

by emily on January 17, 2012

David Wilson

The CEO,

Wilson Sales

Adam St.,

Seattle, Washington

August 14, 2012


Sub: Request for donation


Mr. Wilson,

On behalf of the ‘Action for Education’ charity group, I am writing this letter to introduce our group and it’s philanthropic activities to you.

We work for the underprivileged children in the society. We support education of these children.. We organize many charity events to raise funds for the needs of these children.

We have organized an annual charity auction on September 2, 2012. We have invited around 500 guests to attend this event. We have been successfuly organizing this event for the past 5 years and the local media is always interested to cover this event.

I request you to donate some gift certificates or articles that can be auctioned off. The money collected from the auction will be used for the education for the needy children.

I want to tell you that we are always grateful to our donors, and we always try to do our bit of share to help their business.We give enough space to our each & every donor in our promotional materials. Apart from the other benefits, you will also get the tax deduction rebate for your donation.And, your business will get good coverage in the local media.

I will contact you a week to discuss the donation possibilities. Thank you for your time and consideration for this matter.

Yours truly,

John White

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Sample Event Charity Letter

by emily on December 30, 2011

12th January 2012,

Mr. David Brown,


45th Surf Street,


Chicago Illinois.

Dear Brown,

The Sunshine Group is organizing a charity event on 24th January 2012 to collect donations and raise money for supporting orphan children.  We are inviting most of celebrities from New York and also across the country. The fund raised will be used to benefit the orphans and in providing scholarships to poor and needy students.

The Sunshine Group had organized such events earlier also for funeral and health care expenses. Such events provides individual an opportunity who are willing to donate and help the society. The funds will also benefit The Chicago Foundation for Women, a cause committed in motivating women by providing them tools needed to support them. We will be organizing the stalls, you can donate through the purchase of accessories that you may need and we will contribute the funds for the cause.

Your attendance is your donation. Please join for an evening for a good cause. Looking forward to spending a good evening with you.

Yours Faithfully,


The Sunshine Group.

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Sample Alumni Appeal Letter

by emily on December 26, 2011

Mr. Keith Wright

101, Jacob Street

Hartford, Connecticut – 52047

Dear Mr. Keith,

We would like to congratulate you on your successful business visit to our country and also would like to thank you for visiting our charity organization and sharing your valuable time with us and the people working along with me. All our working staff was elated to meet you and your donations were also very appreciable. The donations would be used for the benefit of the poor children for their education, clothes etc.

I, Roger Allen, on behalf of the whole team would like to invite you for the next alumni event being organized by the organization. There are many events to be organized this time.

We’d be glad to see you again whenever you visit the country again. I will personally send you the details of our next event through mail or phone. Contact details are enclosed.


Mary Charity Group

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