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set up a meeting letter

Setting up First Face to Face Meeting Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code
February 23, 2012

[Mention Recipient’s Address Here]

Hello,

[Details of prospect situation.] [Give details of what you are offering.]

[Description of Benefits of your product or service.]

I understand you keep a busy schedule if I didn’t truly believe [how you can facilitate]. I will call you [time frame of follow-up call] to set up a mutually convenient time to meet. I look forward to it! I hope to work with you in near future.

Warm Regards,

Bob Travolta

Encl: [List of enclosed items goes here]

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To Prospective Client Following Up On Meeting Letter

by emily on April 16, 2012

To Potential Customer Following Up On Meeting

 

[DATE, ex. Thursday, February 2, 2012]

 

 

[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.

Sean Peterson

ABC Co.

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [NAME, ex. Seam Peterson],

 

I would like to thank you for taking time out of your busy schedule to meet with me. I thoroughly enjoyed our conversation and took careful note of your requirements in selecting [YOUR OCCUPATION, ex. Legal Counsel].

I believe very strongly that [Company’s Name, ex. Larson & Co.] can provide you with the level of service you expect and deserve and that we can establish a solid relationship with you. I welcome the opportunity to be of service to you in any way whatsoever, and look forward to meeting with you again.

I would be pleased to set up a lunch with my colleagues, as well as yourself and any colleagues you would like to bring along.

Thank you again for your time and consideration. Looking forward to the great opportunities together.

 

Yours faithfully,

 

[SENDER’S NAME, ex. Bob Travolta]

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Request For Appointment Based on Refferal Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code
February 16, 2012
[Mention Recipient’s Address Here]

Hello,

[Reference name] mentioned that you were interested in knowing more about our [product or service]. If your business is currently considering [task], I’d like to take this chance of analyzing your requirements and provide you our catalog with all the necessary details.

[Reference name] is one of our esteemed clients and I’m sure you can know more about the quality of the [product/service] our company offers. It would be great if I could set up a personal meeting with you, which would give you a much better idea about our [product or service].
I look forward to our meeting and hopefully doing business together. Thank you for your consideration.
Thanks
Kind Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

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Reestablishing Relationship With Former Customer Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code
February 23, 2012
[Mention Recipient’s Address Here]

Hello,

It’s been long time since we’ve had the opportunity to serve you. I would like to update you on what has been happening with XYZ Company since then. [Bring customer up to date on changes.]

[Details of new changes and offers]

I’d like to request some of your time to find our how you’re doing and if there is anything we might help you with. It will be great if you give me a call to set up a meeting. Please feel free to call me at [phone number] for any queries. I hope to work with you in near future again.
Thanking you,

Warm Regards,

Bob Travolta

Encl: [List of enclosed items goes here]

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Proposing Meeting to Finalize Transaction Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
Hello,

Though we have discussed most of the details of our proposal, but I would still like to meet you [proposed time] to discuss [purpose of meeting] face to face. I will not take much of your time, the meeting will last [expected duration].

I shall give you a call [time for call] to set up a meeting at our mutually convenient time. I look forward to seeing you and discuss.

Thanking You,

Warm Regards,

Sean Peterson

Encl: [List of enclosed items goes here]

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Letter From New Salesperson Letter

by emily on April 13, 2012

123 Lane, Area 456, City, State, Pin Code
March 2, 2012
[Mention Recipient’s Address Here]
Hello,

As you are aware that I have replaced [previous salesperson’s name] as your account head. I am working with [first name of previous salesperson] to come up to speed on all [his/her] accounts and am looking forward to working with you.

I’ll be calling you next week to set up a time to get together. Please feel free to call me at [numbers to call]. In the meantime, please don’t hesitate to call if there is anything I can do for you. I look forward to meeting you.

Thanking you for your time and consideration.

Warm Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

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Sample Letter Accompanying a Catalog Letter

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Introduction of New Salesperson Letter

by emily on April 12, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
Hello,

As you must be aware that [old sales person name] is no longer servicing your account because [reason]. Nonetheless, I’m very glad to introduce you to [name of new salesperson] as your new account agent. I’m certain that [first name of new person] will do a great job for you. [He/She] [Mention his credentials]

In order to ensure a smooth transition, I’d like to set up a meeting with you, [previous person's first name] and [new person's first name] as soon as possible. We’ll be calling you soon to confirm a time.

Kind Regards,

Tim Williams

Encl: [List of enclosed items goes here]

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Sample Agreement to Mediate Letter

by emily on March 3, 2012

From:
[Your Name, & Address here]

 

To:

[Recipient Name & address here]

[Date here]

Dear [name],

Agreement for Mediation-

Case Name […]

We, the undersigned, are in agreement to use the mediation services of [mediator company/individual name] to help execute a settlement for the dispute. We fully accept these terms and conditions -

1. The parties agree to appoint [mediator company/individual name] to perform as an arbitrator regarding this matter, and choose to mediate the civil dispute under the conditions of ‘Evidence Code Section’ – [put in relevant section number(s) for your authority].  The negotiator shall perform as a supporter to resolve out the matter, and shall use their best efforts to help the parties reach come to an equally acceptable agreement. The negotiator will act unfavorably toward the parties.

2. Arbitration is a voluntary procedure to execute a settlement. In this background, arbitrators perform as neutral third parties wholly, and don’t stand for any party or otherwise practice law. They shall not give any legal advice. Similarly, an arbitrator is not a judge, nor does he have the authority to strength a settlement on a party. The participants are free to seek advice from their own attorney for their legal rights and responsibilities.

3. All declarations made during this procedure are unacceptable for any purpose in any proceedings. The parties will not ask the arbitrator to be a witness or produce records, reports, remarks, or other documents in possession with the arbitrator during the course of the mediation process.

4. In addition, the arbitrator may have a meeting with any participant in private. In such a meeting, any information shared is confidential, and will not be revealed by the mediator unless the participant gives approval.

 

5. The arbitrator’s fee shall be $[fee] per hour, plus a $[admin fee] per party. Unless otherwise agreed, the parties shall divide the fee on an equal basis; however, payment should be made as a joint liability of the participants. Any extra unpaid fees and operating expenses shall be paid within one month of receiving the bills. A cancellation request for mediation with an advance notice less than ten days will result in a cancellation fee of $[fee amount], to be paid by the cancelling participant.

6. This agreement includes all legal provisions in the mediation process.

_____________________________________

_______________________________________
Party Date Counsel Date

_____________________________________ _______________________________________
Party Date Counsel Date

_____________________________________ _______________________________________
Party Date Counsel Date

_____________________________________ _______________________________________
Party Date Counsel Date
Regards,
[Your name]

Encl: [Enclosures List here]

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Sample Warning 1 Bad Performance Letter

by emily on March 1, 2012

Warning #1: Bad Performance

To          -      [Individual/Group Name]

From      -      [Sender Name]

Date       -      […..]

 

Subject   -      [Nature of Bad Behavior]

 

[Employee name], you are a valued employee of our organization. We know that you work sincerely and dedicatedly.

However, since the past [duration], you have not been able to meet our expectations.

As we discussed in our last meeting that – [State goals set] -

For instance -   We decided to specially target the customers of [age group] for our new [product/service]. We provided you with everything that you asked for, but you were not successful in delivering positive results to us.

You did not achieve the set goals, and it is affecting our business directly.

I know that you are a well experienced person, and have great abilities to undertake new projects & generate revenues for our company.

Please note that I am still willing to help you with the problems you are facing to achieve your targets. I want you to come to my office and meet me personally this [date] at [time].

We will discuss your problems and will think of new plans and strategies for our project.

 

See you on [date].

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Sample Employee Has Missed Several Key Meetings Letter

by emily on February 25, 2012

Employee Has Missed Several Key Meetings

To          -      [Individual/Group Name]

From      -      [Sender Name]

Date       -      […..]

 

Subject -       Absence in Meetings

 

[Employee name], I know that you are a sincere & hard working employee of our organization. I value your ides & suggestions.

No doubt, you are a true asset of our company and have contributed a lot.

However, I am disappointed that you often do not attend the meetings and, in the past two months, you were not present for at least [no. of meetings missed] meetings and most of these were highly important meetings.

You missed all these meetings –

-          [List here the missed meetings] -

As you know that at such meetings, we want participation & input from all our [Managers or other title] to discuss the different issues & make important decisions for our business. It is a team work, and participation from all our key staff is required to make a meeting successful.

So, I want you to attend all future meetings in our company.

[Employee name], I hope you will attend every important meeting and will make your contribution.

 

Thanks

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