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How to write a Thank You Letter

by emily on August 11, 2012

There are various occasions to send thank you letters. Thank you letters are sent to someone for participating in an event, for selecting for job or simply to thank your family or friends for inviting you to a function. Basically the letters can be categorized in two categories: formal and personal notes. The following points can help ensure that you send out the message correctly:

  • Incase of formal thank you letters make sure to be brief and straight to the point. The aim should be to continue the relationship and strengthen the bond. Clarity and simplicity will help your client retain you in their memory.
  • It is best to send the formal letter on the company letterhead for the above mentioned reason. You want to maintain a good bond with your client.
  • Mention small details while appreciating the event. This will give a personalized touch to the letter and indicate that you were a keen participant and not just doing your duty by attending it.

Informal thanks letter will come naturally. The best way to ensure that it gives out the right message is to write it the very next day when the events are still fresh in your mind.

 How to write a Thank You Letter

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How to Write a Farewell Letter

by emily on August 10, 2012

The Farewell letters are written when someone is leaving the other; either a group of people or individuals. It is therefore considered polite to write a goodbye letter.

Some points to remember while writing a good farewell letter are as follows:

Firstly, the tone of letter should be friendly. The letter should have a personalized touch to it. One can use the same tone and form of language as they were used to, just like conversing with them.

Next, the letter should confirm the actual departure of either the individual writing or the recipient leaving. Detailed explanations may be left out according to the circumstances of the forthcoming departure.

Lastly, the letter should express gratitude of having known or spent time with the recipient. The sender should recall on memories shared. Also give or ask details for future communication. And request to keep in touch.

How to Write a Farewell Letter

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Follow Up After a Quote Letter

by emily on July 4, 2012

To:

(General Manager)
(Fun Entertainment Inc.)
(Florida)

(May 19, 2012)

Dear (Mr. Smith),

Greetings! This letter is in reference to the quote for (the latest software systems) given to your corporation on (May 2, 2012).

We have not yet received any response on the same. We look forward to hearing a positive response from you. Should you require any further information, please feel free to contact us.
Thanking You,

Best Regards
(Peter Anderson)

 Follow Up After a Quote Letter

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Congratulations on a Job Well Done

by emily on June 15, 2012

Dear

 

The displays you created for the “Summer’s Arrival” promotion are just beautiful and very creative. Several of the sales staff told me that they have received numerous compliments from the customers for the amazing promotion. I personally would like to commend on the work done on such short notice. I am well aware that you have put in a lot of hard work in the same, and the results are just commendable.

Congratulations on a job well done. Keep up the good work.

Congratulations on a Job Well Done

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Welcome a New Employee Letter

by emily on May 9, 2012

To,

Sean Peterson

 

1239, South Plaza,

New York,

USA

April 1, 2012

Dear Mr. Peterson

Subject: Welcoming you to our company

Congratulations! We on behalf of our company ‘Dresden Medical Supplies’ welcomes you as the Customer Relations Manager. We are very proud and glad on having a competent and experienced as you in our company.

I am enclosing all the details required with the detailed description of job profile which will help you to work efficiently. Our company is comprised of not only the IT solutions we offer but also of employees who work hard towards the success. We believe that each new employee must be accepted and efforts must be made to make him comfortable so that he can give his best performance.

Reach at 09.00 am on Monday for a brief meeting with the whole team. We will introduce you with all the staff members. We wish you all the very best for your future endeavours.

Best of luck!

Yours sincerely,

Joan Smith

Dresden Medical Supplies

 

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Looking For a Certain Toy Letter

by emily on May 4, 2012

Dear Santa Claus,
Merry Christmas! Can you get me a [present you desire] on this Christmas? I wanted this from a long time and I think getting it on Christmas would be great. My dad told me to write you a letter and tell you how glad you would be to get a [present you desire] this Christmas. I think I’ve been behaving very well this year, because no one got annoyed at me or made me go to my room since [last year]. And getting a [present you desire] from you would be a great reward for having been such a good kid. I hope you will get me this Christmas. Thanks, Santa. and Merry Xmas again!

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Thank You Letter While Leaving a Company

by emily on April 27, 2012

February 6, 2012

Staff Members,

Caffman Electronics

 

1234, Main Street,

 

Boston, MA 02123

Dear All,

Hello everyone, this is to bring to the notice of everyone that after serious analyzing and thinking, I have come to the conclusion to leave this company. This company has indeed taught me so many things and I got a chance to work with such learned colleagues like you. I am writing this letter to all of you for being so supportive always. I will surely miss you all.
As some of you know that I have decided to join Vincent Industries, I have to join there by 15th of this month. It was always my dream to work with this company as my Dad also spent his whole life working with them and now that I have a great offer to make my dream come true, I would like to resign from here and work there. I will handover my work prior to my resignation to the concerned person in my department.

Wish you all great success in future. As always I am just a phone call or mail away, Please do keep in touch.

Thank you again,

Sincerely,

Percy Jackson

 

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Letter Accompanying a Catalog Letter

by emily on April 13, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
Hello,

XYZ Company has been in business since [date] and is proud of its track record of quality, timely and trustworthy service. I’m attaching our latest catalog for your reference. I’d like to highlight few things in our latest catalog:
– [list of items or features]

Please go through it, and let us know if there is something interesting you can find in it or if you have any queries, please feel free to contact us at [phone number or email id]
Thanking you,
Warm Regards,

Tim Williams
encl: [List of enclosed items goes here]

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Commending a Writer or Reporter Letter

by emily on April 12, 2012

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
Hello,
I am writing this letter to praise the commendable work done by [writer’s/reporter’s name] on the recent story about [subject of the recent story]. I really believe [his/her] thought and work was simply outstanding.

Please pass along my praise and best wishes to [first name]. It’s worth the time to write a letter to let people know that there are still outstanding media professionals working today. Keep up the good work.

Thanking you,

Warm Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

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