by emily on July 21, 2012
Dear
Your account with (name of the organization) has been approved for credit. We would like to inform you that your account number is Please inform your personnel to be sure to include this account number on any documents and correspondence directed to (name of firm)We welcome you to our family of customers and hope that our new relationship will be mutually beneficial and profitable.
As our way of saying thank you for opening your new account with us, we are offering you a (specify) discount on all merchandise ordered in the month of (name of the month)
If you have any questions regarding our credit policy, please call (name), our Credit Manager, who will be more than happy to discuss your account with you in detail.
We will be looking forward to your orders and to the opportunity of serving you soon.
Notice of Approval of New Credit Account
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by emily on July 19, 2012
Dear
This letter is in reference to the account you have opened at our company. Thank you for opening an account with our company. As one of the leaders in this industry, we can assure you that our products and our services will not disappoint you and we promise high quality services at the competitive prices.
I would like to take this opportunity to briefly set forth our terms and conditions for maintaining an open account with our firm. Invoices are payable within 30 days of receipt, with a 2% discount available if your payment is remitted within ten (10) days of receipt. We consider this incentive an excellent opportunity for our clients to increase their profit margin, and therefore encourage the use of this discount privilege whenever possible. We do, however, require that our invoices be paid within the specified time, for our clients to take advantage of this 2% discount.
At various times throughout the year we may offer our clients additional discounts on our products. In determining your cost in this case, you must apply your special discount first, and then calculate your 2% discount for early payment.
As the credit manager, I will be happy to answer any questions you may have regarding your new account. I can be reached at the above number. Please feel free to contact us for any doubts or clarifications. Welcome to our family of clients.
New Open Account Welcome Terms Letter
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by emily on July 9, 2012
Dear
This is in the reference to the request for opening a charge account. We regret to inform you that we are unable to open a charge account for you currently due to information obtained from the following customer reporting agency:
We wish to advise you that you have the full right under federal law to obtain full disclosure of the nature and substance of all information on you that is contained in the files of the consumer credit reporting agency, with the exception of medical data, upon the presentment of proper identification.
Although we are unable to offer you credit terms, we would be pleased to welcome you as a customer and provide you other services and hope that we will be able to open a charge account for you some time in the future.
Thank you for submitting your application to us.
Individual Charge Account Denial Letter
by emily on July 6, 2012
Dear
This is in reference to our telephonic conversation regarding the past outstanding payment on your account.
Perhaps your remittance to clear this amount has been mailed, and if so, please accept our thanks. However, if it has not yet been sent, we hope a check can be put in the mail in another day or two to bring your account up to date. All merchandise orders are currently being referred to us. Your check to clear this past due balance must be received before future shipments can be made.
We are sorry to see that your account once again carries a past due balance. When I met with you recently, I stated that we were willing to continue our extension of credit at the present level with the understanding that your account be maintained on a current basis.
Unfortunately, this is not the case at this time, so it will be necessary for us to assess the current credit arrangements on your account. However, we will not be in a position to extend any credit until the past due charges on your account have been cleared. Once these charges have been cleared from your account, we will review the credit arrangements that we currently have on your account. If these past due charges are not cleared within the next few days, we may have no other alternative but to withdraw our extension of credit on your account entirely.
Your cooperation and prompt attention to this matter will be greatly appreciated. Please feel free to contact us for any further doubts or clarifications.
Good Customer Conversion of Account to C.O.D.
by emily on July 3, 2012
Dear
Your account has been forwarded to me with the clear instructions that I make final demand for payment of this debt from you.
In as much as the outstanding balance is sizable, I have outlined a payment plan for you as a method to retire the entire balance over the next (number) months if you are unable to forward the full amount at this time.
Amount Due $
Payment $ Monthly
Due Date $
This offer is being made to you as our expression of wanting to settle your account in a friendly manner. As you must be aware that we haven’t received your first payment by the date indicated above, we will have no choice but to refer your account to a collection agency. We do not wish to take any action which might impair your credit rating and for that reason we request that you give this matter your most immediate attention and clear the account.
Final Demand For Payment on Delinquent Account
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by emily on June 30, 2012
EXPENSE ACCOUNT STATEMENT
Employee:…………………………………………………
For period ending:…………………………………………
REIMBURSABLE EXPENDITURES INCURRED
Hotel/Lodging $…………………….
Meals $…………………….
Tax $…………………….
Travel (air, train, bus) $…………………….
Personal auto ….. miles x … cents $…………………….
Parking $…………………….
Phone $…………………….
Other (itemize):
………………… $…………………….
………………… $…………………….
………………… $…………………….
………………… $…………………….
Total: $…………………….
————————-
I hereby certify the above is a true statement of incurred expenses in accordance with company policy as per my knowledge. For further reference receipts are attached.
………………………….
Employee
Approved for payment:
By:………………………..
Expense Account Statement Form
by emily on June 21, 2012
COLLECTION REPORT
Date: _
Account Name _
Street _
City _ State _
Country_
Account Status:
Current $_
30 Days $_
60 Days $_
90 Days or Over $_
Total Owed: $_
Comment or agreement for payment from account:
_
Recommended action:
_ Continue to extend credit
_ Halt credit and accept payment plan
_ Halt credit and enforce collection
______________________________
Credit Department
REC truly,
_______________________________
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COLLECTION REPORT
Date: _
Account Name _
Street _
City _
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Credit Dept Report to Collections on Past Due Account
by emily on June 19, 2012
Dear
You are one of our most valued accounts and it is with deep regret that I must advise you of a change in your account credit status.
From now on, it will be necessary that a check accompany each order for merchandise from your firm. We must insist upon this until your account is brought up to date, at which time we will reevaluate your open account status.
I know this will represent an inconvenience to you and I hope that this will not interfere with our long and profitable relationship, but it is necessary for us.
We value your business and look forward to resolving this difficulty in the immediate future. Please feel free to contact us for any further doubts or clarifications.
Conversion of Open Account to C.O.D.
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by emily on June 7, 2012
Dear
I wrote many times to you over the past three months asking for an explanation on why your company has failed to bring your account with us current.
By avoiding these requests, you are harming your good credit record you had been maintaining previously with our company. Furthermore, you are incurring
additional expense for your company and to us. If I don’t hear from you within next 7 days, I will have no other choice but to turn your account over for collection. I am sorry that we will have to take such strong action but I am afraid you left us with no alternative. You can preserve your credit rating by remitting your check today for the amount stated above. Looking forward to your reply very soon.
Thanks
10 Day Notice Before Collections on Delinquent Account
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by emily on June 6, 2012
Dear
This is in reference to the application received on date (date) for company credit account. We have reviewed your application for open account terms, and at this time are unable to open an account for your
company. Should circumstances change in the future, please feel free to resubmit an application.
We value your business, and hope to keep you as a customer. As a cash customer you will be advised of all special sales, and we know that you will find our prices and services competitive enough to allow us to continue serving you.
If you have any questions about this decision, or if I may be of any help in any way with regard to your dealings with our company, please feel free to contact me at the above office.
Company Credit Account Denial Letter
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