Offer

Internship is an important format which helps students as well as prospective job candidates to get exposure to the real world where they will get to work. It is a way to gain knowledge and learn skills that are needed in the workplace. If a student or internee gets selected, he or she needs to be informed the same using the internship offer letter. There are Unpaid Intern Appointment Letter and paid internship offer letters that are designed as per the company policy.

In this post, we have come up with the important tips to create an effective internship offer letter. Keep in mind these guidelines to make sure that you create a professional and impressive letter that compels the candidates for accepting internship offer.

How to write an Effective Internship Offer Letter

Follow the simple guidelines for writing an internship offer letter:

• Addressing the recipient

Make sure that your letter starts with addressing the recipient of the letter. This should include the name and address of the recipient along with the date. All of this information should come in the left hand side corner of the letter on the top.

• Greetings

The next thing to include in the letter is professional greetings. The most common and simplest way of doing so is by starting the letter with “Dear” followed by the name of the recipient.

• Mention the company’s name and position

The first and the foremost line of the offer letter for internship should include the name of the company along with the position for which the internship is along with concerning department. This should also include the branch or the city for the offer letter is.

• Include details about the profile

Mention the details about the date of internship when it is expected to start, the duration of the internship and the schedule that is expected to be followed by the internee while working at the position. Make sure that the offer letter also includes whether the internship is paid or unpaid. Also mention the person to whom the candidate is supposed to report.

• Include any next step for hiring

In case, there are any tests like background check etc. are required for the hiring process to get completed then you must include them in the letter. Do not forget to mention the important documents that the candidate is required to submit on the first day of the working before starting with the internship.

• Legal Terms

Sometimes some companies have some legal disclosures that must be included next in the letter. This part is optional and includes the confidentiality agreement, if there are any.

• Mention of full extent of internship agreement

The next important thing to include in the internship offer letter is the statement expecting the candidate to honor all the terms mentioned in the letter. It must also include a statement that highlights that any chances in the internship must be included in the agreement in writing to avoid any conflict.

• Include contact details

Do not forget to include the contact information in case the internship candidate wishes to get in touch with any questions in relation with the offer letter. The contact details can be of the hiring manager, HR manager or the supervisor. The contact details must include the contact person’s name and designation, phone number, email etc.

• Professional closure

Make sure that you close the letter by using a salutation like “Sincerely” followed by the name of the person who is writing the letter. Also include the professional title of the person.

• Acceptance section

The last thing to include in the letter is the acceptance section. It should include the statement of the intern candidate that he or she accepts the terms and offers mentioned in the letter. It should include the name of the candidate followed by the space to sign and date the offer.

• Check for errors

Before submitting the letter, make sure that you have checked for any kind of grammatical errors and spelling mistakes. Proof read is any important part of any letter and must be kept in mind.

More Offer Letter Templates, Format and Samples

Offer Letter Format for Summer Internship
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Sample Proposal Letter To Offer Services Letter
Sample Revising Job Offer Can Accommodate Request Letter
Sample Offering Job to Applicant Letter
Sample Rescinding Job Offer before Acceptance No Response Letter
Sample Offer to Volunteer For Candidate Letter

Top Sample Letters Terms:

• Sample letter of acceptance of lease Offer

Dear

Having had the pleasure of mailing you (name of the magazine) every month for the past three years, we were wondering if perhaps you haven’t realized that your subscription ran out in (month)

We mailed you our (month) issue and have not yet removed your name from our subscriber’s list in as much as we felt that you may be unaware that it is time for your renewal.

We have enclosed our renewal subscription card for you which provides for yearly issues of (name of the magazine) at the discounted price of $ per issue, or $ less than the newsstand price. As you can see, this represents a substantial savings for you.

We are looking forward to hearing from you soon. Please do not hesitate to contact us in case of any doubts or clarifications.

Lapsed Subscription Renewal Offer

Dear

This is in reference to the offer letter received from your company. I would like to send thank you for sending me the information on (name of venture)

No doubt the concept is very fascinating and interesting, however I am little reluctant to become involved in any venture that would require my absence from the firm for an extended period of time.

I am sorry but I would be returning your material under separate cover and wish you the best of luck in your new venture.

I hope you find someone soon to get involved in this exciting venture. Good luck!

Decline of Venture Offer

Dear

This is to announce our 15% Special Discount Offer that we are making on all orders for the following items for the month of (month) only:

__________________________________________________

This 15% discount shall be available on any order placed for delivery from (date) through (date. This is our small way of saying thank you to all our valued and esteemed customers.

We hope you all will take huge advantage of this special offer and will send us your purchase order very soon. We will look forward to hearing from you. In case of any discrepancies, please feel free to contact us.

 Announcement of Special Discount Offer

Top Sample Letters Terms:

• sample special discount letter for company
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Settlement Offer on Disputed Account Balance

[Name, Company Name & Address here]

[Date]

Dear [name],

This is in reference to our disputed account balance.

We would like to say that we can offer a conciliation resolution so that we can do business together.

The last invoice we received from you shows the balance as $[amount].

As you know, we have already disputed this amount due to these reasons:

[Mention reasons here] –

{For instance} –

We always paid in advance, but you did not offer us any discount as per our verbal agreement. If the discounted amount be added, it comes $[total of discount amount]. You should less this figure from the total amount.You also did not excused us from restocking charges, you charged an amount of $[amount] for returning goods, so this amount should be deducted too from the invoice.Now, we want to settle our account with a payment of $[amount] that is the correct sum according to our calculation.We are enclosing a check [check no.] in this amount; credit of this amount towards our account should clear all the dues.

Look forward to hear from you and, a continued business relationship in the future.

Sincerely,

[Your name & Designation]

[Company name]

Encl: [Enclosures List here]

Download Settlement Offer on Disputed Account Balance Letter In Word Format

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Top Sample Letters Terms:

• LETTER YOU HAVE NO BALANCE AFTER DISCOUNT

123 Lane, Area 456,

City, State, Pin Code

February 23, 2012
[Mention Recipient’s Address Here]
Hello,

Congratulations for getting associated with our company. We hope you are satisfied with the [product/ service]. So now that you [what the customer purchased], we thought you might be also interested in [additional product or service]. The advantages of [reader action] include:
– [list of advantages]

If you would like [offer], [desired reader action]. We look forward to hearing from you soon.

Thanking You,

Warm Regards,

Bob Travolta
Encl: [List of enclosed items goes here]

 Download Sample Follow Up Offer Of Additional Products Letter In Word Format

More Offer Letter Templates, Format and Samples

Claim Settlement Offer Rejection Letter
Offer Letter Format for Summer Internship
Unpaid Intern Appointment Letter 
Tips for Writing an Internship Offer Letter
Incentive Offer Letter
Sample Coupon Offer Letter
Offering Solution to Specific Problem Letter
Incentive Offer For Additional Business Letter
Sample Proposal Letter To Offer Services Letter
Sample Revising Job Offer Can Accommodate Request Letter
Sample Offering Job to Applicant Letter
Sample Rescinding Job Offer before Acceptance No Response Letter
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Unqualified Job Offer Acceptance

[DATE]

[Company Name & Address]

Dear [Name],

I am very pleased to accept the job offer made by your company, [name of Company].

I am happy with the terms & conditions – [State here terms] – e.g., the remuneration of $50,000 with benefits like insurance and pension plans.

I thank you for selecting me. I look forward for a successful tenure with your company.

Sincerely,

[Name]

Download Sample Unqualified Job Offer Acceptance General Letters In Word Format

Mr. Jochen Moss

Vice President- Finance

Seth Finance Co. Pt. Ltd

Dear Mr. Moss,

This letter is regarding the acceptance of your offer received via e- mail dated September 10th, 2011. I am very pleased to accept your offer and I am very enthusiastic about joining your sales team and about launching your new product to clients in the eastern region.

Besides the traveling allowance and mobile phone bills, my monthly commission would be $3500 as discussed over the phone. Kindly let me know if there are any legal formalities to be done.

You can contact me on my number: 507 096 5041 and e- mail id, [email protected] you so much for providing me this golden offer.Yours Sincerely,

Philip Murray

Download Sample Sample Offer acceptance Letter in Word

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