Sample Letter Granting Credit to a Business Customer

In order to have businesses work smooth and easy, it is very important to have the right terms and conditions and therefore, before you open a trading account for your customer, you should do the credit check if you are planning to grant credit to your customer. And if everything is fine then you can write a letter granting credit terms.

This post includes a free business letter for your reference. This is a sample letter granting credit to a business customer that you can use as a template for creating a personalized letter to send to your customer or client.

Letter Format Granting Credit to Business Customer

From:

Andrew Smith

Manager

Zenith Chemicals

New York

Date: February 23, 2024

To,

Mr. Henry Brown

Manager

Natural Cosmetics

New York

Dear Mr. Henry,

We would like to thank you for completing the credit application form and returning it.

It is a pleasure to inform you that a credit trading account in name of M/s Natural Cosmetics has been opened with an amount of $ 8,000, as requested. Therefore, we are writing this letter to share with you a list of important points to keep in mind for smooth operational procedures.

1. Our office hours are from 10 am to 6 pm from Monday to Friday.
2. Orders that are dispatched through courier take up to four business days to reach which means that orders placed on Monday are going to get delivered by Friday.
3. Orders placed in the first half the day i.e. before 12 noon will be dispatched through courier and will take up to three working days.
4. The minimum order quantity is $ 1000 to avail free delivery. Delivery charges will be applicable on goods under $ 1000.
5. We also offer next day express delivery which will be available at an extra cost.
6. Each consignment will come with a detailed delivery note which will include details regarding the delivery that has been made.
7. Invoices will be emailed at the time of the dispatch and therefore, will arrive before the arrival of the goods.
8. The sales contact designated for your company is Mr. Adam Gibbs. But anyone at our office will be there to accept your orders over the telephone.

If you have any more queries then please feel free to contact me.

Regards,

Andrew Smith

Manager

Zenith Chemicals

New York