Name of the sender,
Address of the sender
E.g. Robin Williams,
25 January 2012 (or) January 25, 2012
Name of the receiver (with salutation Mr/Ms/Mrs/Dr/sergeant)
Post or the designation,
Address of the receiver,
E.g. Jeffery Stevenson,
Dear (Salutation and Last Name)
Dear Mr. Stevenson,
Start the first paragraph with a brief introduction of the letter. Be brief and to the point. Mention the main point of the letter and references.
The second paragraph should have the reason of complaint and the issues related to it. Mention all the details that might seem relevant in the case and enclose any evidences that indicate the complaint’s credibility. But be careful in giving right details to avoid embarrassment in the future.
End the letter with thanks.
Name of the sender
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