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Proposal Letter Templates - Sample, Format & Tips
Categories: Proposal Letter

Proposal Letter Templates – Sample, Format & Letter Writing Tips

The purpose of proposal letter format is to formally put forward the business idea or express the intent to work in a particular manner with potential partners. The focus of a proposal letter example is to convince the potential parties to lend their support in executing the idea. When framing business proposal letter doc, it is important to highlight the expectations in order to start the business along with talking about the expected results to different parties involved in the business.

In this post, we can come up with a sample proposal letter along with proposal letter writing tips. You can create a customized letter for your business using the proposal letter template shared below.

How to Write an Effective Proposal Letter?

To help you with writing a formal proposal letter format for business, we have come up with the useful guidelines that must be followed:

  • Address the letter recipient with the correct title and name.
  • Mention the background details, if any.
  • Include your purpose that should include the relevant data and facts in relation with your proposal.
  • Talk about follow up in the final paragraph.
  • Always close your letter with a thank you note.
  • If there is any document then attach with your letter.
  • Make sure the your proofread your letter before sending it.

Template and Example Proposal Letter


David Moor
Marketing Manager
ABC Technologies Pvt. Ltd.

Date: November 13th, 2020


Mr. James Graham
Holiday Homes

Sub: Business Proposal Letter

Dear Mr. Graham,

The purpose of writing this letter is to put forward an interesting business proposal which will help you reduce your overheads by 25%. In last two years, we have helped many businesses from hospitality industry to decrease their overheads by a remarkable percentage.

We have developed a software specific to the needs of hotel industry by the name of “HotelBiz”. This is a complete software that is designed keeping in needs of the hotels and comes with the convenience of customization so that it can fulfill all requirements of a hotel to the fullest, thereby saving your time and money that goes into monitoring and managing daily activities. This software consists of different heads that focus on different wings of hotel industry. Once the data is fed into the system, you can get a wide range of reports on daily, weekly, monthly and annual basis to keep you updated with your business and its performance at every level. And what makes it even better that we are also developing a mobile app for the same which will be launched shortly to bring more ease to your business.

For your reference, we have attached a proposal for the same which highlights the details of the plan.

We will we calling you for follow-up. We hope that we will be working together and will achieve new success and growth together.

Yours sincerely,

David Moor
Marketing Manager
ABC Technologies Pvt. Ltd.

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