Categories: Condolence Letter

How to Write a Good Condolence & Sympathy Letter

Condolence Letter Writing Tips

Consoling someone who has recently lost a loved one is never easy. No matter how able we are in speaking, we always fall short of words in such circumstances. Most people approach the writing style. Sending condolence letter is the most appropriate way to let someone know that you are available for support and serves as a platform to express your sorrow for the deceased. The format is kept plain and fully supporting.

Sympathy letter Inclusions

A condolence or sympathy letter is written to the individual closest of the deceased. The receiver may be to the spouse, partner, parent or sibling. Here is a rough idea of what the letter should contain:

  • It should include from where you heard about the loss.
  • Pay tribute to the deceased and mention how the loss made you feel.
  • Mention how was the deceased special to you. What were his/her most fond characteristics?
  • Offer your condolences. Mention how deeply you were touched upon receiving the news.
  • Cherish a few memories of the person who passed away.
  • Acknowledge the grief and offer support and help at times of need.
  • Send your sympathy letter with a heartfelt closing.

Quick Condolence Letter Writing Etiquette 

Here is the basic condolence writing etiquette you must follow to be able to express the right emotion.

  • You are expressing your sorrow through this letter. Hence it should be natural and genuine. The letter should come out directly from the heart in the simplest language.
  • Avoid dragging letter. Do not add unnecessary details or ask unrelated questions about the loss. All you can do only wish the recipient well and to take care. 
  • If the deceased was not close to you and you don’t know much about him/her play safe. Talk about the importance of that person to the recipient of the letter.
  • Write every line from the heart. Express about your availability of any needed help or support. Include your personal number on the letter if you may.
  • Sympathy notes are personal hence never use emails unless for extreme circumstances like international links.
  • The tone should be kept light. A direct approach will help you out in this situation.
  • The content should be directed to the bereaved and not to the deceased.

Other Related Letter Etiquette Format

Leave Letter For Condolence Letter
Sample Deepest Sympathy Condolence Letter
Sample Formal Condolence Letter
Sample Death Father Condolence Letter
Sample Death Mother Condolence Letter
Sample Advertising Condolence Letter

Top Sample Letters Terms:


Recent Posts

Write a Sample School Fundraising Letters to Parents

It is important to write an effective School Fundraising Letter To Parents in order to…

4 days ago

Letter Format to Welcome a New Resident to the Neighborhood

It is always good to have a new resident in the neighborhood and if you…

1 week ago

Apology Letter for Damaging a Fruit Tree Sample Format

If you have or someone from your family has damaged a fruit tree of someone…

2 weeks ago

Official Budget Discussion Letter Template, Format

Official Budget Discussion Letter Example

2 weeks ago

After Meeting Follow-up Letter Regarding Community Action

Follow Up Letter Template After Meetings

3 weeks ago

Write a Letter To Describing The Accident Sample Template

If you have witnessed some accident and you wish to share it with a friend…

4 weeks ago