Consoling someone who has recently lost a loved one is never easy. No matter how able we are in speaking, we always fall short of words in such circumstances. Most people approach the writing style. Sending condolence letter is the most appropriate way to let someone know that you are available for support and serves as a platform to express your sorrow for the deceased. The format is kept plain and fully supporting.
Sympathy letter Inclusions
A condolence or sympathy letter is written to the individual closest of the deceased. The receiver may be to the spouse, partner, parent or sibling. Here is a rough idea of what the letter should contain:
- It should include from where you heard about the loss.
- Pay tribute to the deceased and mention how the loss made you feel.
- Mention how was the deceased special to you. What were his/her most fond characteristics?
- Offer your condolences. Mention how deeply you were touched upon receiving the news.
- Cherish a few memories of the person who passed away.
- Acknowledge the grief and offer support and help at times of need.
- Send your sympathy letter with a heartfelt closing.
Quick Condolence Letter Writing Etiquette
Here is the basic condolence writing etiquette you must follow to be able to express the right emotion.
- You are expressing your sorrow through this letter. Hence it should be natural and genuine. The letter should come out directly from the heart in the simplest language.
- Avoid dragging letter. Do not add unnecessary details or ask unrelated questions about the loss. All you can do only wish the recipient well and to take care.
- If the deceased was not close to you and you don’t know much about him/her play safe. Talk about the importance of that person to the recipient of the letter.
- Write every line from the heart. Express about your availability of any needed help or support. Include your personal number on the letter if you may.
- Sympathy notes are personal hence never use emails unless for extreme circumstances like international links.
- The tone should be kept light. A direct approach will help you out in this situation.
- The content should be directed to the bereaved and not to the deceased.
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