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Letter Writing Etiquette

Basic Etiquette Used in Writing Formal Letter

by emily on May 13, 2021

Formal Letter Writing Etiquette, Basic Rules of formal letter
Formal Letter Writing Etiquette

With the heavy impact of new media, letter writing has become a lesser preference both in the personal and corporate world. But whatever might it be, the need for formal letters will never go extinct. They are still required in sectors like cover letters for job applications, questionnaires or surveys or even letters of complaint, say to your bank manager.

The basic etiquette to writing formal letter include writing in the correct format, making it short and precise, relevant, grammatical or spelling mistakes free, polite and well presented.

Below is the most required etiquette to formal letter writing:

1. Most importantly, formal letters should be concise and relevant. No one has the time to read long paragraphed letters. The trick is your letter should take seconds to read rather than minutes. Do not beat round the bush and get straight to the point. And do not be repetitive as well.

2. Your letter must be free of any sort of grammar or spelling mistake. It shows unprofessionalism and gives a bad impression especially when you are applying for certain job. If you are typing it on the computer, use the spellchecker and a good dictionary.

3. Use of proper tone is one of the basic etiquette to formal letters. Do not use colloquial language, slang or jargons, but it does not mean you require being overly formal. Use the kind of language you use in academic writing. Avoid emotive, subjective language and vague words like nice, good, etc.

4. Your language should be polite and respectful. Try to incorporate modal verbs like would, could and should in your writing. They sound respectful and formal. But hang on. It has a limit. Over doing it may sound old fashion. Avoid the thesaurus and stay away from unnecessarily long words.

5. Formal letters requires to be well presented. Do not experiment and follow the basic rules to letter writing. Keep your address in the top right hand corner with your number and email address if you would like to. The name and address of the recipient goes below on the left. Position of the date is rather flexible but is usually below the addressee detail. Next in line is the introductory salutation, subject line, short, clear paragraphs in the main body and appropriate end salutation. 

First impressions are important, hence proofread your formal letter again and again least it goes to the bin.

Other Related To Letter Format

Letter Closing Etiquette
Retirement Congratulations Letter Writing
Farewell Letter Writing Etiquette to Colleagues
Etiquette for Business Letter Writing
Art of Personal Letter Writing Etiquette
Etiquette to Improve Written Communication Skills

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Effective Letter Closing Etiquette | Business Letter Closing

by emily on May 7, 2021

Effective Letter Closing Etiquette, Business Letter Closing
Business Letter Closing Etiquette

Wrapping up your letter with the appropriate closing is as important as the main body. You need to be extra careful and picky to help your closing carry the right sentiment. Different letters carry different impression to the recipient. Whether your letter is formal, friendly or intimate, closing serve as a stopping point for your message. Your business letter closing must be able to leave a distinct professional impression without room for mistakes.

We have come with some of the most basic and appropriately respectful word or phrase you may use in letter closing. Keep reading!

Best Letter Closings for Ending of a Formal Business Letter

Yours Truly

‘Yours Truly’ is used in business letters. It is mostly used in those situations where you are at the beginning of a business relationship or you are not too close with the recipient. It is perfect as it is both cordial and not too personal at the same time. Few other variations may be ‘Very truly yours’ and ‘Truly Yours’.

Sincerely

‘Sincerely’ is mostly used as a part of formal business setting. It is mostly used in cover letters or for certain enquiry. Another variant is ‘Yours Sincerely’ which is considered as the simplest and most useful letter closings. They can be used in both positive and negative tone carrying letters.

Best Regards

‘Best Regards’ is used in slightly personal letters. It is used for those recipients who are not too close but not total stranger either. If you had a   face-to-face, or phone interview or corresponded via email a few times this closing will be most appropriate. Variations include ‘Cordially’ and ‘Yours Respectfully’.

Best Wishes

‘Best Wishes’ can be used as closing in those cases when the recipient can relate back to the content of the letter. A few of its variants like ‘Warm Regards’, ‘Yours Faithfully’, ‘With Appreciation’ etc. are sent to familiar faces as an appropriate closure.

Here is a list of letter closing salutation examples that will help you convey the right emotion to the right person.

  • Best, Best regards, Best wishes
  • Cheers
  • Cordially, Cordially yours
  • Faithfully, Faithfully yours, Fond regards
  • In appreciation, In sympathy
  • Kind regards, Kind thanks, Kind wishes
  • Many thanks
  • Regards, Respectfully, Respectfully yours
  • Sincerely, Sincerely yours
  • Thanks, Thank you, Thank you for your assistance in this matter, Thank you for your consideration, Thank you for your recommendation, Thank you for your time
  • Warm regards, Warm wishes, Warmly, With appreciation, With deepest sympathy, With gratitude, With sincere thanks, With sympathy
  • Your help is greatly appreciated, Yours, Yours cordially, Yours faithfully, Yours respectfully, Yours sincerely, Yours truly

Other Related To Letter Format

Formal Letter Writing Etiquette
Retirement Congratulations Letter Writing
Farewell Letter Writing Etiquette to Colleagues
Etiquette for Business Letter Writing
Art of Personal Letter Writing Etiquette
Etiquette to Improve Written Communication Skills
Sample Business Opening Letter
Sample Business Memo Letter
Business Thank You Letter

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Creative Retirement Congratulations Letter Writing Etiquette

by emily on April 29, 2021

Retirement Congratulations Letter Writing Etiquette
Retirement Congratulations Letter

Retirements are never sweet. They bring forth mixed emotions in the office environment. So, whenever you plan on writing a retirement congratulations letter, keep this sentiment in mind. Retirees are normally dedicated elderly people for whom leaving can be rather bittersweet. However, upon flipping the coin, we find that after years of restless service a good time break is worthy of celebration.

5 Tips to Retirement Congratulations Letter Writing

Below are a few tips on how to be creative with your retirement congratulations letter for your friend or coworker with the right etiquette.

1. Learn to play with words and leave no room for misunderstandings. Words chosen should be calm as well as cheerful. Focus mainly on the achievements and if possible walk them down the memory lane. Make his/her feel special how praise about the productivity brought to the company.

2. Keep your retirementcongratulation letters short and precise. Make it one page max. Directly get to the point and state very clearly the purpose of the letter with no scope for confusion whatsoever.

3. Be sincere with your gesture. Speak everything from the heart. You never know when will be the next time you will meet this person (considering you were not too close). Bade a warm goodbye by adding a pinch of professionalism to it. End your letter by wishing him/her all the luck for a brighter future.

4. If you are not that close to the person retiring and do not know the home address, the perfect etiquette will be to congratulate them before they finish their last day on the job. Make sure the letter reaches them before they leave for good.

5. Make your letter look perfect. Proofread your letter for any spelling or grammatical errors. Sloppy letters give the impression that you wrote the letter for just the sake of writing and getting it done. Even of you have written it affectionately, such mistakes kill the whole essence of the letter.

Sensitivity with Retirement Congratulation Letters

Retirement comes with its own ups and downs. For some retirement happens due to their age and for some due to physical conditions. Before writing such letter gets to the core. Make yourself aware of the reason behind the retirement. And when you sit down to write the letter, carefully pick the words you choose to write. It is basic sense that none wants to be reminded of their age. Always be on the safe side and use phrases that hurt no sentiment. Wish happy retirement with a plain good bye and avoid the addition of additional baggage in your letter.

Other Related To Letter Format

Formal Letter Writing Etiquette
Farewell Letter Writing Etiquette to Colleagues
Etiquette for Business Letter Writing
Art of Personal Letter Writing Etiquette
Etiquette to Improve Written Communication Skills
Congratulations Scholarship Letter
Congratulations on Promotion Letter
Congratulations on Your Retirement Letter
Effective Letter Closing Etiquette

Top Sample Letters Terms:

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Basic Etiquette for Professional Business Letter Writing

by emily on April 9, 2021

Professional Business Writing Etiquette Guideline, Letter Tips
Etiquette for Writing Business Letter

Professional little writing is different from normal writing. They need to be concise, accurate, unambiguous, logical and above all easily understandable. Effective delivery of information is what counts in the business world. And when it is communicated through writing it holds a different level of significance. Hence, it is crucial to every business personnel to have a good grip in writing reports, emails, letters, faxes, policy documents or contracts that runs in the organization.

Professional Business Writing Etiquette Guideline and Tips

Here are the basic etiquette with good tips to help write some of the most influential business pieces:

1. One of the fundamental elements of business writing is to know your audience well. You must be able to speak their language to intrude further. As they say, test the water before you dive in.

2. Ask questions like who are you writing to? What exactly are you planning on writing? Is it a memo, a proposal to a business executive, or a letter to a customer? Different objectives have different style of writing.

3. Another important question you need to ask will be how well your recipient understands English.

4. Will the piece be sent to a single recipient or to many at the same time? In other words, understand your target strength. A note to a co-worker will be different form a memo to a group of executives.

5. How familiar is your recipient to the topic of discussion in written? If they are totally alien to what you intend to discuss about, they will never be able to relate and your purpose won’t be served. Your writing should have a friendly tone as sound as if you are talking to them.

6. You need not be overly formal. Plus it should not be too long or too short. Long pieces fails to grab attention while short ones across as rude as if you want to rush to the point.

7. The style or tone in which you write for professional business purposes differs from message to message and audience to audience. Hence the style you chose to write is crucial.

8. Use of standard grammar rules and proper syntax is the key to successful business writing. Remember that your writing reflects your personality which is quite crucial to any business meeting.  Hence play this card safe. Always proofread before sending it out. 

9. The information you provide should be factual and honest. You need not exaggerate or lie to bag any deal.

10. Be proactive throughout your writing. Make is provocative in such a way that your purpose is served.  Also, there are chances that your writing will not be heard. In those cases, do not lament, your plans will not be hindered. Just move on.

Other Related Letter Etiquette Format

Formal Letter Writing Etiquette
Farewell Letter to Colleagues
Retirement Congratulations Letter Writing
Business Letter Closing

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Art of Personal Letter Writing Etiquette | Letter Etiquette Rules

by emily on April 1, 2021

Art of Personal Letter Writing Etiquette, Letter Etiquette Rules, Tips
Art of Letter Writing Etiquette

With smart phones, gadgets and internet all around, the traditional method of letter writing seems to be a bygone gesture. But hang on, have it really gone extinct? Personal letters still have the beauty to bring smiles to the receiver. They are usually sent to from one individual to another to talk out issues quite informally. They normally include salutation, inquiries about a friend, news about what’s new in life and a very good closing. Some are apologies, some personal reference, congratulations, invitations and some condolences.

Here are the most important etiquette that need to be followed while writing a personal letter. Have a look at this art of Letter writing: 

Art of Personal Letter Writing Etiquette Tips and Guide

1. Mention your home address followed by the date at the upper right-hand corner of the first page. There is normally a one or two lines gap between the address and the date.

2. The body of the letter is normally a mixture of sentiments. They normally range from good or bad news, sharing of information, responds to questions asked or news shared etc. Try to keep the tone as positive as possible. Your letter must be able to bring smile to the recipient.

3. Personal letters are divided into different categories such as: Letters with news of misfortune and unhappiness that will leave the receiver worried and miserable; Letters with sharing gossips about someone’s trials and tribulations; and Letters where you pour your heart out.

4. Always end your personal letter in a positive tone. Wind up with complimentary closings such as ‘Sincerely’, ‘Sincerely yours’, ‘Very sincerely’, ‘Very sincerely yours’ etc. Other formal and more intimate closings will be ‘Kind(est) regards’, ‘Warm(est) regards’, ‘Cordially’, ‘Affectionately’, ‘Fondly’, ‘Love’ etc. If you are returning a favor, you my use ‘Gratefully’ and for the ones you are not too close, use ‘As always’ or ‘As ever’.

5. When it comes to signing your letter keep the following things in mind: Sign with your first and last name for someone you never met, Put your last name in parentheses if you have shared some talk over the phone, First name or nickname can be used if you know the recipient very well.

6. These are personal letters. Hence write everything from the heart. Sharing and complimenting help you build relationships and make it stronger. If you may, enclose memento of a shared experience for a better personal bond.

Other Related Letter Etiquette Format

Formal Letter Writing Etiquette
Farewell Letter Writing to Colleagues
Retirement Congratulations Letter Writing
Business Letter Closing

Top Sample Letters Terms:

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10 Easy Etiquette to Improve Written Communication Skills

by emily on March 23, 2021

Communication Skills Etiquette, Communication Etiquette in the Workplace
Workplace Communication Etiquette

With the heavy influx of social media all around, the need for proper written communication skills seems to be a must, especially in the professional world. Be it networking, sales talking, marketing or sharing, this skill is mandatory everywhere. These skills however, develop with time and experience. They are normally learnt with practice and cannot be acquired from any sort of bookish learning. In both professional and personal world, there is this huge section that gets intimidated by writing. Hence it can be narrowed down to the fact that ‘writing is the best way to communicate to get your message across’.

Top 10 Basic Written Communication Skills Etiquette

Here are the 10 basic etiquettes to be applied in written communication:

  1. Written communication lacks in vocal inflection, gestures or shared environment hence it should be as clear and unambiguous as possible. The recipient normally does not have time to ask for clarification.
  2. Strictly avoid typos mistakes in business writing. It looks completely unprofessional. Your writing reflects your personality and endorses your business. Hence take special care of your spellings, grammar, and punctuation rules.
  3. Your subject line should be proper and descriptive. It should be able to narrate the basic purpose of your writing. In case your message might take long time to read, use ‘long’ in the subject field while sending email.
  4. A big ‘no’ to caps lock because it seems like you are yelling at the recipient. Your message might just end up in the trash bin for that matter. However, you may use caps lock on in headings or titles in your messages or to EMPHASIZE certain words.
  5. Do not beat round the bush. Learn to skim your content. Long contents are less likely to be taken seriously or for that matter even less likely to be even taken into consideration. Nothing is more frustrating than scanning through long uninterrupted paragraphs.
  6. Never use sarcasm as a tool while writing. Today most people use emoticons to convey emotions but excess of it might look unprofessional at the same time. Hence keep a check.
  7. Written form of communication is not a substitute of personal contact. It should be the last option to take into consideration if you are upset with someone. Rather go for face-to-face or voice-to-voice communication for that matter.
  8. Never use inappropriate words or slangs and try your best to avoid abbreviations. Cliches should be a big ‘no’ too. Brackets may be used if you intent to play down words or phrases.
  9. Use dashes to lay emphasis and make sure to us the right and appropriate salutations. Make no mistakes while mentioning about the names of people and companies you are addressing to.
  10. Proofread your text once it is completed. Never be in a hurry to hit the ‘sent’ button. Turn on the grammar and spell check on your computer and pay close attention to the highlighted words. Mistakes look unprofessional and might hamper your written communication’s goals.

To sum up, communicating through words is more concrete than verbal communications and not much mistakes are entertained. Spelling, grammar, punctuation, writing style and actual wording etc. all needs to be taken into serious consideration.

Other Related Letter Format

Formal Letter Writing Etiquette
Art of Personal Letter Writing Etiquette
Farewell Letter Writing Etiquette to Colleagues
Retirement Congratulations Letter Writing Etiquette
Business Letter Closing

Top Sample Letters Terms:

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The Disadvantages of a Cover Letter | CV Application letter

by emily on February 23, 2021

Disadvantages of a Cover Letter, CV Application letter
Disadvantages of a Cover Letter

Your cover letter serves as a formally written introduction about yourself. It works as an elevating plane for your CV during job hunting. And if you are able to play this card right, you might easily land up on your dream job. But the same cover letter might break your career is not mended properly. The internet is full of free Disadvantages cover letters today and applicants are seen using these for their benefits. Unfortunately, in a few cases cover letters can actually harm your chances of being picked up for a job. If you are wondering how, well here is exactly how.

We have come up with the five dreaded disadvantages of using cover letters. Read on!

The Disadvantages Of Cover Letter

1. Free cover letters are generic

The generic format of your cover letter can be a huge turn down for your recruiter. The rule is every cover letter should be customized according to the job application applied for. It should highlight all your qualifications relating to the skills and experience needed for the job and exclude the unnecessary ones.

2. Addressing in free cover letters are vague

Addresses used in free cover letters normally include salutations like, ‘to whom it may concern’ or ‘sir/madam’. Not any of these are favorites to recruiters. What is expected in the salutation section is the name of the actual person who happens to be the contact person listed in the job advertisement; else your letter might end up in the trash.

3. Free cover letters promotes a wrong impression

Never over flaunt about your skills in your cover letter. Write only about those skills that are required of for the job position you applied for. Adding irrelevant skills might make you seem overqualified, create a bad impression or make your hiring managers overlook your resume on the whole. And you might end up getting disqualified for the job.

4. Wrong notion of saving time

Cover letters are only effective if they are personalized. Do not act smart by sending out the same cover letter every time in the fear of missing opportunities. Such letters might turn against you and you might just miss out on a very important job profile.

5. Focusing on the wrong issue

Before sitting down to write your cover letter you must also go for a backdrop research for the company and position you are applying for. You must have the right idea of what is expected of the employee and how well do you fit in the criteria. Then, draft your cover letter accordingly by mentioning your matching skills for the position.

No one likes to go through dull and lifeless letters. Free covers letters are generic and take away the essence of personalized letters.

Other Related Cover Letter Format

Cover Letter Writing Tips
Written Communication Skills Etiquette

Top Sample Letters Terms:

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