by emily on February 11, 2012
Any Town, USA 123454
22 May, 2012
<Address of the Recipient>
Dear <Recipient’s Name,
For the tax year <year>, <I/we> have discovered that <I/we> underpaid <my/our> <federal/state> income tax. <I/we> paid <$amount>, while upon further calculation <I/we> should have paid <$amount>. <I/we> think this underpayment means <I/we> owe the <state/federal government> a balance of <$amount>, plus an interest and penalties.
Please contact <me/us> as soon as possible to let <me/us> know about any interest or penalties that may be applicable. Thank you for your consideration and time.
Warm Regards,
Bentley Thomas
Encl: <Mention list of attached items>
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by emily on February 11, 2012
Here, Town, MA 46884
11 July, 2012
<Address of the Recipient >
Dear <Recipient’s Name>,
I understand that you are continuously dealing with the stress of what must be the world’s most demanding job, and that things can’t be much easier with the <current crisis> that’s going on right now.
I simply wanted to write to let you know that you have my support, and that I think you are doing a wonderful job as President in the face of difficult odds and powerful opposition. Please stick to what you believe in, and keep up the good work!
Thank you for your time and consideration.
Warm Regards,
Jacob Andrews
Encl: <List of enclosed items goes here>
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by emily on February 11, 2012
12, Bed fort Hill,
Santa Ana, USA
28 June, 2012
<Mention Recipient’s Address>
Dear <Recipient’s Name>
You must be knowing that <candidate name> is running for <office>. As the election days are coming nearer, I wish to get people like you to take a closer look at <candidate name> and why <he/she> is the best choice that makes sense for <interest group>.
<Details of the reasons>
Above mentioned reasons are just few reasons why I am supporting <candidate name> in <his/her> campaign for <office>, and why should you do the same. Contact me and I’ll be happy to send you some additional information about <first name>, as well as facts about the issues that make this election so important.
Thank you for your time, and I hope you’ll join me in backing <candidate name>!
Warm Regards,
Bruce Watson
Encl: <List of enclosed items goes here>
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by emily on February 11, 2012
Any Town, USA 123454
12, January 2012
<Mention Recipient’s Address>
Dear <Recipient’s Name>
A lot of time and effort goes into any political campaign. The campaigning of <name> for <office> is going well, but there is still so much to be done. That’s why we’re writing to request: to ask you if you could spare some time to work with us as a campaign volunteer.
There’s no special expertise required, and you don’t have to have a political science degree. All you need is the belief that <name> is a candidate worth working for, and that volunteers are the most important part of a political machine. There’s phone calling to be done, envelope stuffing, typing, data entry, deliveries…you name it. There’s a lot to do, and we need your help.
Give a call today to <name> headquarters at <phone number> if you would like to spend even a few hours a week as a volunteer. It’ll be one of the most fulfilling things you have ever done.
Thank you for your time and consideration. Look forward to hearing from you.
Warm Regards,
Bruce Watson
encl: <List of enclosed items goes here>
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by emily on February 11, 2012
St. Louise,
MI-6509
23 February 2012
<Mention Recipient’s Address Here>
Dear <Recipient’s Name>,
I am <your title or position>, and I am writing to try to arrange a personal appearance by you at <event> on <date/location>.
I know that you are occupied with work, and that personal appearances take up time that must also be used for campaigning, policy meetings, strategy sessions, travel, and many other demands. However, this is an important event and something that I think would benefit you as well as <name>. Most of all, it would be a great honor for us to <desired appearance>.
I am not sure of the proper channels to take to arrange something like this, so I decided to go directly to you. If possible, please see that this request is passed on to a department that can at least let me know if such an appearance is possible. If it is possible, I will do everything in my power to arrange it.
Awaiting your valued response.
Thank you very much for your time. Would be looking forward to your response at the earliest.
Kind Regards,
Donald Wilson,
Encl: <List of enclosed items goes here>
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by emily on February 11, 2012
St. Louise,
MI-6509
23 February 2012
<Mention Recipient’s Address Here>
Dear <Recipient’s Name>,
I am <your title or position>, and I am writing to try to arrange a personal appearance by you at <event> on <date/location>.
I know that you are occupied with work, and that personal appearances take up time that must also be used for campaigning, policy meetings, strategy sessions, travel, and many other demands. However, this is an important event and something that I think would benefit you as well as <name>. Most of all, it would be a great honor for us to <desired appearance>.
I am not sure of the proper channels to take to arrange something like this, so I decided to go directly to you. If possible, please see that this request is passed on to a department that can at least let me know if such an appearance is possible. If it is possible, I will do everything in my power to arrange it.
Awaiting your valued response.
Thank you very much for your time. Would be looking forward to your response at the earliest.
Kind Regards,
Donald Wilson,
Encl: <List of enclosed items goes here>
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by emily on February 10, 2012
St. Louise,
MI-6509
23-Feb-12
<Mention Recipient’s Address>
Dear <Recipient’s Name>,
I am writing to ask about visit the White House on <group or person traveling> Is there a cost involved? Are reservations necessary? Are there security issues I must address?
I would appreciate it if you would have a staff member contact me with this and any other important information. I look forward to seeing the White House.
Thank you very for your time and consideration. Would be looking forward to your response at the earliest.
Warm Regards,
Bentley Thomas
Encl: <List of enclosed items goes here>
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by emily on February 10, 2012
St. Louise,
MI-6509
3-Feb-12
<Mention Recipient’s Address>
Dear <Recipient’s Name>,
<Important issue> is an issue that is very close to my heart, and it’s very important to me to know how you stand on this issue. I would appreciate knowing how you view <cause> and how you plan to act on this issue in the future.
Such information would do a great deal to help clarify the U.S. government’s stance on an issue that means a great deal to me. If you or a member of your staff could respond, I would be very grateful.
Thank you very for your time and consideration. Would be looking forward to your response at the earliest.
Warm Regards
Bentley Thomas
Encl: <List of enclosed items goes here>
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More Policy Letter Format, Example
Announcement of New Pricing Policy
Signing and Sign out Policy Letter Format
by emily on February 10, 2012
St. Louise,
MI-6509
23-Feb-12
<Mention Recipient’s Address Here>
Dear <Recipient’s Name>,
Currently, <I/We> have a tax audit scheduled for <date>. Unfortunately, circumstances have made it impossible for <me/us> to meet the requirements for the audit by that date. <I/We> <am/are> writing in the hopes that the date can be changed.
<details>
If possible, <I/We> would like the audit moved back to <date> or later. This would give <me/us> sufficient time to prepare. Please contact <me/us> to confirm this arrangement or if there is a problem.
Thank you very for your time and consideration. Would be looking forward to your response at the earliest
Warm Regards
Bentley Thomas
Encl: <List of enclosed items goes here>
Download Sample Overpaid Taxes Letter In Word Format
by emily on February 10, 2012
St. Louise,
MI-6509
23-Feb-12
<Mention Recipient’s Address Here>
Dear <Recipient’s Name>,
For the tax year <year>, <I/we> have discovered that <I/we> overpaid <my/our> <federal/state> income tax. <I/We> paid <$amount>, while upon further calculation I should have only paid <$amount>. <I/we> believe this overpayment entitles <me/us> to a refund of the difference, <$amount>.
Please feel free to contact <me/us> if there are any questions about this overpayment or the specified refund. If there are no questions, please forward a refund check to <me/us> as soon as possible.
Thank you very for your time and consideration. Would be looking forward to your response at the earliest.
Warm Regards,
Bentley Thomas
Encl: <List of enclosed items goes here>
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