The purpose of proposal letter format is to formally put forward the business idea or express the intent to work in a particular manner with potential partners. The focus of a proposal letter example is to convince the potential parties to lend their support in executing the idea. When framing business proposal letter doc, it is important to highlight the expectations in order to start the business along with talking about the expected results to different parties involved in the business.
In this post, we can come up with a sample proposal letter along with proposal letter writing tips. You can create a customized letter for your business using the proposal letter template shared below.
How to Write an Effective Proposal Letter?
To help you with writing a formal proposal letter format for business, we have come up with the useful guidelines that must be followed:
Address the letter recipient with the correct title and name.
Mention the background details, if any.
Include your purpose that should include the relevant data and facts in relation with your proposal.
Talk about follow up in the final paragraph.
Always close your letter with a thank you note.
If there is any document then attach with your letter.
Make sure the your proofread your letter before sending it.
Template and Example Proposal Letter
From:
David Moor Marketing Manager ABC Technologies Pvt. Ltd. California
Date: November 13th, 2020
To,
Mr. James Graham Manager Holiday Homes California
Sub: Business Proposal Letter
Dear Mr. Graham,
The purpose of writing this letter is to put forward an interesting business proposal which will help you reduce your overheads by 25%. In last two years, we have helped many businesses from hospitality industry to decrease their overheads by a remarkable percentage.
We have developed a software specific to the needs of hotel industry by the name of “HotelBiz”. This is a complete software that is designed keeping in needs of the hotels and comes with the convenience of customization so that it can fulfill all requirements of a hotel to the fullest, thereby saving your time and money that goes into monitoring and managing daily activities. This software consists of different heads that focus on different wings of hotel industry. Once the data is fed into the system, you can get a wide range of reports on daily, weekly, monthly and annual basis to keep you updated with your business and its performance at every level. And what makes it even better that we are also developing a mobile app for the same which will be launched shortly to bring more ease to your business.
For your reference, we have attached a proposal for the same which highlights the details of the plan.
We will we calling you for follow-up. We hope that we will be working together and will achieve new success and growth together.
Yours sincerely,
David Moor Marketing Manager ABC Technologies Pvt. Ltd. California
If you think that your office needs a renovation that the protocol calls for writing a proposal letter for renovation of office to boss. The purpose for submitting proposal for office renovation is to highlight the urgency of renovation and what all tasks are required to be undertaken. If you are wondering how to frame a proposal for office renovation then you can follow different renovation project proposal templates and renovation proposal samples.
In this post, we have come up with the office renovation proposal letter template. Use the sample request for renovation of office to submit to your boss.
Office Renovation Proposal Letter to Boss
From:
Richard Brown
Manager
Elite Hospitality Ltd.
68 Station Road
Manchester
Date: October 12th, 2020
To,
Mr. Andrew Jacob
Chairman
Elite Hospitality Ltd.
St. Arthur Road
London
Sub: Renovation Proposal
Dear Mr. Andrew,
I am writing this letter to submit the proposal for renovating the Elite Hospitality Ltd. office in Manchester. I would like to bring to your notice that the last renovation happened in March 2010 and now the office is in a serious need of a makeover. The condition of the walls and interiors is in a depressed state.
The prime requirement of the office is painting and for that an estimated sum of approximately 10,000 pounds will be required. I request you to please approve the renovation and release funds for the same so that we can have the process started.
I have attached the rough estimate of painting the office from Vibrant Paint Services for your reference.
We are sending you this proposal letter to invite you to become the sponsor of our event, regarding fundraising for orphan children. Our NGO, Sheltering, is inviting sponsors to help us complete the task of collecting sufficient funds for needy children to provide them home, education and food. You can find a list of our sponsors attached with this letter.
Our organization is conducting such events every year to raise funds. If you can sponsor us with arrangement, we can offer certain benefits for your company advertisement at our event by placing banners and hoardings. Your company will also be advertised for six months in our monthly magazines. So we are looking forward for your positive response.
We are looking forward to you on this sponsorship proposal at the earliest. Please feel free to contact us on our cell number for any doubts and clarifications.
We would like you to send the proposal on behalf of our company as per our earlier discussion for your upcoming project. We want to be a partner in this venture, and market your product worldwide. Please find the attached proposals to review our services and terms & conditions to work together.
We have earlier served in many companies with our excellent working strategies and all our clients are satisfied with us as, the list of our clients is enclosed with this letter. We are very flexible and attentive in terms of strategy implementation and surveying current market before introducing your product in the market. We are looking forward for your approval on this proposal.
Please do no hesitate to contact us if you have any doubts or clarification on any of the above proposal.
Thank you so much for your time and consideration.
We would like to present on behalf of Vincent and Williams Co. Pvt. Ltd. a business proposal to White Financial Services to work together for the upcoming project of your company for next five years to promote your product worldwide.
Our management board has decided to work with you for coming five years. All the terms and conditions and payment details of our product marketing is clearly mentioned in our contract. If, in case White Financial Services is not willing to work then you need to submit the explanation cum reasoning letter two days before the completion of the agreement.
Please do not hesitate to contact us on any of our number or email us on our official e- mail id during working hours.
This is to inform you that we have received the proposal from your company Larson & Co. to work together on our upcoming project of our company Bright star Computer Networks. We appreciate your proposal and would like to thank you for the effort.
Thought we regret to inform you that we cannot accept your proposal this time. I hope we work together in future. Your proposal was definitely of superior standards, but due to our previous commitments and contract with Global Solutions, we are working with them for next two years.
We appreciate your interest you have shown in our company. Thank you again for the proposal.
I am writing on behalf of Newman Solutions. We are a well known company known for providing writing solutions in the country. We would like to present our services to your company Bright star Computer Networks.
It’s been 10 years that we are into this market and we can proudly say that we are pioneer in our field. We have our offices spread all over the major cities of the states. We have our branch head office in California. We are in to all kinds of writing solutions like writing press releases, web contents, wed articles, blog content, medical content and others. We are associated with many of the major companies across the country. It would be pleasure to get associated with you and your company as well. Please do not hesitate to contact us for any queries. You can also know more about our services by logging to our website www.newmansol.com
I look forward to work with you. Hope to get a positive reply from your end soon.
We are sending you the proposal as per our telephonic discussion over your requirements for producing 2000 books.
We are ready to publish 2000 new series books for you. Please find the details below for the production cost and expenses.
The cost of production of this new series of books will be: Each costing $175
We will accept payment as per the following schedule:
$950 advance before the production
Rest amount will be accepted after the delivery of the books.
Delivery of books after 25 days the production starts.
Payment shall be accepted through checks in the name of Robert Publications.
The production will start as soon as you send us the confirmation of the acceptance of our proposal and we will deliver the books as per the schedule.
This proposal is valid till 29 February 2012. A fax copy attested by an authorized will be sufficient to begin the work with a signed hard copy to follow.
I am Mr. Sean, Managing Director of White Financial Services, a non banking financial institution in Ottawa. I am writing this letter to request you for the merger of White Financial Services with your esteemed bank. As I am intending to leave Canada and shift and settle down in London, I wanted to place the WFS in safe hands and who can be better than the prestigious and trusted banking giant like you.
I would like to present our company’s credentials in front of you for consideration. WFS was established in 1945 by my great grand father Mr. Davidson Peterson. The paid up capital of 175 million and authorized capital of 122 million. The liquidity is 10.44%. The company also has a net asset value of 594 million. We have 44 branches located all over Canada in various cities like Toronto, Vancouver, Montreal, etc. We have more than 2000 employees working in all the branches.
If you are willing for the merger, please contact us soon.
[Subject: Proposal for Updating of Library Management Software]
We would like to introduce ourselves to you. We are Shell Software Solutions, and we provide services for the installation and Updating of Library Management Software. Shell Software Solutions has been established with the motive of developing useful software, animations, presentations, Hardware etc for Educational and business Institutions. We have been in this industry since 1989, and we are the pioneers in this field.
The Software includes book entry forms, Individual and unique student details with a user login, Issue, Deposit and return records, Database backup and help. It includes everything which a library requires. Our software is used by many schools, colleges and local libraries in the city.
The total price for installing the software will be $3500 and an advance sum of $1750 should be paid in advanced. And the rest amount to be within a week after the installation of the software.
I am looking forward to work with your institution.
