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Proposal

Proposal Letter Templates – Sample, Format & Letter Writing Tips

by emily on November 13, 2020

The purpose of proposal letter format is to formally put forward the business idea or express the intent to work in a particular manner with potential partners. The focus of a proposal letter example is to convince the potential parties to lend their support in executing the idea. When framing business proposal letter doc, it is important to highlight the expectations in order to start the business along with talking about the expected results to different parties involved in the business.

In this post, we can come up with a sample proposal letter along with proposal letter writing tips. You can create a customized letter for your business using the proposal letter template shared below.

How to Write an Effective Proposal Letter?

To help you with writing a formal proposal letter format for business, we have come up with the useful guidelines that must be followed:

  • Address the letter recipient with the correct title and name.
  • Mention the background details, if any.
  • Include your purpose that should include the relevant data and facts in relation with your proposal.
  • Talk about follow up in the final paragraph.
  • Always close your letter with a thank you note.
  • If there is any document then attach with your letter.
  • Make sure the your proofread your letter before sending it.

Template and Example Proposal Letter

From:

David Moor
Marketing Manager
ABC Technologies Pvt. Ltd.
California

Date: November 13th, 2020

To,

Mr. James Graham
Manager
Holiday Homes
California

Sub: Business Proposal Letter

Dear Mr. Graham,

The purpose of writing this letter is to put forward an interesting business proposal which will help you reduce your overheads by 25%. In last two years, we have helped many businesses from hospitality industry to decrease their overheads by a remarkable percentage.

We have developed a software specific to the needs of hotel industry by the name of “HotelBiz”. This is a complete software that is designed keeping in needs of the hotels and comes with the convenience of customization so that it can fulfill all requirements of a hotel to the fullest, thereby saving your time and money that goes into monitoring and managing daily activities. This software consists of different heads that focus on different wings of hotel industry. Once the data is fed into the system, you can get a wide range of reports on daily, weekly, monthly and annual basis to keep you updated with your business and its performance at every level. And what makes it even better that we are also developing a mobile app for the same which will be launched shortly to bring more ease to your business.

For your reference, we have attached a proposal for the same which highlights the details of the plan.

We will we calling you for follow-up. We hope that we will be working together and will achieve new success and growth together.

Yours sincerely,

David Moor
Marketing Manager
ABC Technologies Pvt. Ltd.
California

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Proposal Letter for Office Renovation to Boss

by emily on October 12, 2020

Office Renovation Proposal letter to Boss, Proposal letter Format
Office Renovation Proposal letter to Boss

If you think that your office needs a renovation that the protocol calls for writing a proposal letter for renovation of office to boss. The purpose for submitting proposal for office renovation is to highlight the urgency of renovation and what all tasks are required to be undertaken.  If you are wondering how to frame a proposal for office renovation then you can follow different renovation project proposal templates and renovation proposal samples.

In this post, we have come up with the office renovation proposal letter template. Use the sample request for renovation of office to submit to your boss.

Office Renovation Proposal Letter to Boss

From:

Richard Brown

Manager

Elite Hospitality Ltd.

68 Station Road

Manchester

Date: October 12th, 2020

To,

Mr. Andrew Jacob

Chairman

Elite Hospitality Ltd.

St. Arthur Road

London

Sub: Renovation Proposal

Dear Mr. Andrew,

I am writing this letter to submit the proposal for renovating the Elite Hospitality Ltd. office in Manchester. I would like to bring to your notice that the last renovation happened in March 2010 and now the office is in a serious need of a makeover. The condition of the walls and interiors is in a depressed state.

The prime requirement of the office is painting and for that an estimated sum of approximately 10,000 pounds will be required. I request you to please approve the renovation and release funds for the same so that we can have the process started.

I have attached the rough estimate of painting the office from Vibrant Paint Services for your reference.

Looking forward for your response.

Sincerely,

Richard Brown

Manager

Elite Hospitality Ltd.

Manchester

More Related to Proposal Letter Format

Sample Sponsorship Proposal Letter
Sample Proposal Cover Letter
Sample Request For Proposal Letter
Sample Proposal Rejection Letter
Proposal Letter To Offer Services Letter
Proposal Letter To Company
Proposal Letter To Bank Letter
Proposal Letter To a Client
Proposal Letter For Project
Job Proposal Letter
Counter Proposal Letter

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Rejection of Proposal

by emily on August 4, 2012

Rejection of Proposal

[DATE, ex. Tuesday, February 21, 2012]

 

[NAME, COMPANY AND ADDRESS, ex.

Bob Travolta

Larson & Co,

123 Lane, Area 456,

City, State, Pin Code]

 

Dear [NAME, ex. Bob Travolta],

 

This is to notify you that after reviewing your proposal we will not be able to accept your proposal. Thank you for your proposal, we are pleased to see your interest in [NATURE OF PROPOSAL, ex. rendering security services at our construction sites].We won’t be able to accept your proposal. [STATE REASON(S), ex. However, I find the services outlined in your proposal to be of superior quality, but we are currently under three-year contract with Bright Securities for similar services.]  {Mention IF THERE IS ANY POSSIBILITY OF DOING BUSINESS IN THE FUTURE, ex. Our contract will be expiring next year, and we would be glad to consider you that time.}Thank you again for showing your interest in our company. I do appreciate your time and effort and wish you the best in the future.

 

Warm Regards

 

Yours Sincerely,

[YOUR NAME, ex. Joan Berkeley]

Rejection of Proposal

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Contract Proposal For Services

by emily on June 19, 2012

Dear

 

We hereby propose to furnish all materials and perform all labor necessary for the completion of Davit Installation of the following specifications:

 

One No. 1000 lb. galvanized davit installed on seawall

 

Four-way lifting bridle

 

Three 2″x8″ wood fenders anchored to the wall with 5′ rubber bumper strip on each.

 

This work is to be performed on Lot_____Blk________Sub. Div.____ for (name of owner), Owner, in accordance with the drawings and specifications submitted for the above work. The total cost including state tax is (full amount)

 

Payments to be made in the following manner: the sum of (amount) to be paid upon the approval of this contract and the balance of (amount) upon the completion of the work.

 

Any alteration or deviation from the above specifications involving extra cost of material or labor will only be executed upon written orders for same and will become an extra charge over the sum mentioned in this contract. All agreements must be made in writing.

 

Property lines shall be designated by substantial marks, by owner or his certified engineer. The contractors shall not be liable, as regards to the completion of the work, for any delay which may be caused by reason or on account of any strike of workmanship, any Act of God, unavoidable accidents, inability to secure materials or to use materials in the performance of the work by reason of laws or regulations of the United States of America or the State of (state), or any other circumstance beyond their control, other than the want of funds. No such delay shall be deemed a default on the part of the contractors, and, in the event of any such delay, the contractor’s time limit for performance of the work shall be correspondingly extended. Workmen’s Compensation and Public Liability Insurance on the above work shall be provided by the Contractor.

 

This Contract shall be deemed null and void if not signed within forty five days.

 

Respectfully submitted,

ACCEPTED;

By____________________________

______________________________

OWNER

Date__________________________

 Contract Proposal For Services

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Acceptance of Counter Proposal

by emily on June 7, 2012

Dear

 

The counter proposal of your company on the above mentioned project has been reviewed and is acceptable in its totality.

We are enclosing a completed copy of the agreement along with two copies for your files.

We are eagerly looking forward to this project and are very pleased about having the opportunity to work together with your company.

 Acceptance of Counter Proposal

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Apology Proposal on Overshipped Merchandise

by emily on May 31, 2012

Dear

 

In respect to your valuable time, I would like to get straight to the point and explain it to you that where we went wrong.

As mentioned in your purchase order clearly, the order stated 30 cases and sending the shipment of 60 cases was our mistake. For now, there are two options available with us; you can keep the additional merchandise and we will bill you thirty days from now, or we will arrange to have it picked up at your loading dock and issue a credit to you. Please let me know of your preference, so that we can proceed further.

We will do everything in our power to ensure that this type of error does not occur again. Thank you for your cooperation and understanding. If I can be of any assistance in any way, please do not hesitate to call on me.

 Apology Proposal on Overshipped Merchandise

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Sample Request Proposal For Credit Facility Banking Letters

by emily on February 8, 2012

REQUEST PROPOSAL FOR CREDIT FACILITY

 

[DATE, ex. Monday, November 28, 2011]

 

 

[NAME, BANK AND ADDRESS, ex.

Danny Graham

ABC Bank

123 Lane

Area 456

City, State, Pin Code]

 

Dear [NAME, ex. Mr. Graham],

 

This is in the reference to our recent telephonic conversation regarding our company’s credit and banking requirements.

 

As you know, we are a growing venture with correspondingly increasing capital requirements. We have enclosed for your information, our recent financial statements along with our business plan and budget for the coming fiscal year.

 

Based upon our forecasts, we anticipate requiring a credit facility of approximately [AMOUNT OF CREDIT FACILITY, ex. $975,000].

 

We would request you to kindly provide us with a financing proposal which you think would satisfy our requirements. For any queries, please feel free to contact me directly.

Thank you in advance for your anticipated co-operation. I would greatly appreciate your executing this request at your earliest convenience.

 

 

Yours faithfully,

 

 

[Your Name, ex. Mark Anthony]

Sample Request Proposal For Credit Facility Banking Letters In Word Format

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Sample Proposal Acceptance Letter

by emily on December 21, 2011

From,

Mr. CJA Helmons,

Rowel International Limited,

4142, Hyde Heath

Buckinghamshire

UK

 

To,

Ms. Marisa Strazza,

Bush Enterprises,

A-101, VT Road

Buckinghamshire

UK

Dear Ms. Strazza

I am writing this letter to inform you that with a unanimous decision by members of the Board of Directors, your proposal has been accepted. We hereby confirm in affirmative to your proposal. We need further clarification on some terms and conditions mentioned in the proposal. We suggest you to fix a meeting to discuss on these points.

Attached herewith are the agreements papers that need to be sent back to us duly filled with other necessary documents of the company.

If you have any queries related to this project, please feel free to contact us at 159 649 1129 or email us on [email protected].

We are looking forward to working with you.

Yours truly,

CJA Helmons

Download Sample Proposal Acceptance Letter in Word

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