by emily on August 4, 2012
Rejection of Proposal
[DATE, ex. Tuesday, February 21, 2012]
[NAME, COMPANY AND ADDRESS, ex.
Bob Travolta
Larson & Co,
123 Lane, Area 456,
City, State, Pin Code]
Dear [NAME, ex. Bob Travolta],
This is to notify you that after reviewing your proposal we will not be able to accept your proposal. Thank you for your proposal, we are pleased to see your interest in [NATURE OF PROPOSAL, ex. rendering security services at our construction sites].We won’t be able to accept your proposal. [STATE REASON(S), ex. However, I find the services outlined in your proposal to be of superior quality, but we are currently under three-year contract with Bright Securities for similar services.] {Mention IF THERE IS ANY POSSIBILITY OF DOING BUSINESS IN THE FUTURE, ex. Our contract will be expiring next year, and we would be glad to consider you that time.}Thank you again for showing your interest in our company. I do appreciate your time and effort and wish you the best in the future.
Warm Regards
Yours Sincerely,
[YOUR NAME, ex. Joan Berkeley]
Rejection of Proposal
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by emily on April 21, 2012
Rejection of Unordered Products from Unknown Supplier –
[Name, Company Name & Address here]
[Date]
Dear [name],
This is in reference to the invoice [invoice no.] we just received.
I want to tell you that we have never ordered these products, nor we have dealt with your company in the past
We have been receiving these kinds of invoices for the past [duration] for unsolicited products. We are rejecting this consignment, and you can pick it up from our office.
Further, we have informed the concerned government authority regarding your unethical business practice and, they will deal with you.
We don’t want your products.
Sincerely,
[Your name & Designation]
[Company name]
Encl: [Enclosures List here]
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by emily on April 21, 2012
Rejection of Shipment Due To Late Delivery
[Name, Company Name & Address here]
[Date]
Dear [name],
We have received the shipment for our order of [product name], dated [date].
Please note that this consignment is of no use to us now as we needed it before [date]. When I placed this order, I was told that the delivery will be made around [date]. But, we received the shipment [no. of days] days late.
So, we are not accepting this shipment and cancelling the order. We are shipping back the products to you. Please refund us the payment we made for this order, when you receive this shipment.Sorry for the cancellation, but we had to do this.I hope that you will be able to deliver our next order in time.
Sincerely,
[Your name & Designation]
[Company name]
Encl: [Enclosures List here]
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by emily on April 21, 2012
Rejection of Shipment Due To Bad Quality: Please Re-Ship –
[Name, Company Name & Address here]
[Date]
Dear [name],
We received the order no. [no. here] this morning. We received [product name and quantity], ordered on date [date]. I have enclosed a copy of the order bill].
I would like to say that your company is known for best quality, but I was shocked to find that –
[State here the reason of your disappointment, the bad quality of items, defects etc.]
However, I believe that keeping our old business relationship in mind; you will re-ship our order with new items.
We are returning back the shipment and it should reach you by [date].
Please inform us when you ship our order again. You can call me on [no. here] for any kind of information.
Sincerely,
[Your name & Designation]
[Company name]
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by emily on April 21, 2012
Rejection of Shipment Due To Bad Quality: Cancel Order –
[Name, Company Name & Address here]
[Date]
Dear [name],
I have received the shipment of our order for [product name].
I want to tell you that I was shocked to find out that the goods you sent us are not exactly what we ordered with you. These goods are of different measurements. Also, they are not of good quality.
I have been dealing with you for such a long time; this is something that we never expected from you.I have decided to return the shipment to you and, we want the order to be cancelled. Please refund us the payment for this order when you receive the shipment.
I cannot allow you to re-send us the consignment as it will delay our project. I will buy these products from somewhere else where stock is ready.
Regrettably, I have to say that this time we are not able to complete an order with you.
Look forward to continued business with you in the future.
Sincerely,
[Your name & Designation]
[Company name]
Encl: [Enclosures List here]
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by emily on April 21, 2012
Rejection of Alternative Product Suggestion –
[Name, Company Name & Address here]
[Date]
Dear [name],
We received your reply regarding our last order.
We are disappointed to know that you are unable to process our order for [product name] this time because [state here reasons].
Although I thank you for the substitute suggestions for [product name], I am concerned for the – [State here the reason behind refusal for substitute].
If you have any better substitute suggestions for our requirements, please inform us. But, please inform us before [date], as we have pre-decided to place an order with another supplier after this date.
Do you have a similar item with [state dimensions here]? Please contact me on – [no. here] at your earliest convenience.]
Sincerely,
[Your name & Designation]
[Company name]
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