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Business Letters

Top 10 Differences Between Business Letter & Personal Letter

by emily on October 18, 2021

Business Letter & Personal Letter
Business Letter and Personal Letter

Written communications are very different from verbal ones. And when it comes to personal and professional writing both are completely different poles.  A proper business communication requires being set according to professional courtesy. There are certain predetermined organizational structures that need to be followed. Personal written communication on the other hand does not require following any set rules and can be written with a lesser formal approach.

Personal business letters are written to concern personnel regarding issues where information are exchanged with suppliers, customers, banks, insurance companies and external parties. Whereas in personal letter you exchange personal or family affairs with friends, teachers, students, lovers, family and relatives.

Differences between Business Letter and Personal Letter

Here are the top 10 difference seen between business letter & personal letter writing etiquette. Read along:

1. Personal business letters are formal written communication between colleagues with the same objective but work for different companies. It helps a great deal in maintaining professional relationships and developing contacts within your network. On the other hand a personal letter is a communication between friends on strictly non-official purposes.  In this case, handwritten personal letter is also legible.

2. The format of personal business letters is normally kept formal. They have single spacing, are left justified with no paragraph indentation. They strictly have to be typed. Personal letters on the other hand requires following no set format. It is up to the writer to decide on what and how he wants to write the letter.

3. The language is kept very formal in personal business letters. Salutations and closings are chosen very carefully to the most professional business sentiment. Colons are used more often (for example, RE:, DATE:). Personal letters requires no such formalities. Because of their informal tone, senders often ignore the basic punctuation and capitalization standards.

4. Personal business letter has a lot of business related issues and information to include. Whereas personal letters are restricted only to personal or family affairs.

5. Personal business letter are normally kept short and to the point. One does not go for useless exaggeration in such letters as none has the time to kill in leisure in the business world. Whereas in personal letters, length does not matter. All you need is to convey the right sentiment in the right way.

6. Personal business letter are categorized according to its purpose. However, personal letters do not fall into any set categories.

7. Salutations in personal business letters are kept formal. Examples may be Sir, Dear Sir, and Dear Mr. X etc. In case of personal letter salutations are not at all formal. You may use Dear Friends, My Dear X, Dear X etc.

8. In personal business letters, the language is kept quite easy and simple. Use of professional tone is highly advocated. Whereas on the other hand, the language used in personal letter is poetic, emotional and caring.

9. Whenever any personal business letter is exchanged between organizations, a copy of it is preserves for future reference. In case of personal letter, stocking of the sent letter is not necessary.

10. Personal business letters uses a direct and persuasive method where as personal letters are only direct.

Conclusion

Business personal letters are kept different from personal letters because both are completely different entities. Business letters are written for a purpose and is expected a quick response and is all about meeting deadlines. Personal letters have no such issues linked to it.

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Notice of Error in Shipment And Request For Return Authorization

by emily on July 24, 2012

Dear

 

This is to acknowledge the receipt of the above referenced order and to inform you that there is an error in the shipment.

The merchandise I ordered was (specify) , while the merchandise I received is (specify) .

Upon receiving your instructions for the return of goods, I will send same to you.

I would like to receive the correct merchandise as quickly as possible and will appreciate your expeditious handling of this matter.

 Notice of Error in Shipment And Request For Return Authorization

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Notice of Dissolution Partnership

by emily on July 24, 2012

NOTICE OF DISSOLUTION

 

Notice is hereby given in accordance with the provisions of (Section and Code of State) that:

The partnership heretofore existing between (partner A) and (partner B), under the fictitious name of (fictitious name of partnership) at (address), City of, Country of, State of is now dissolved by mutual consent.

That (partner A), of the City of, Country of, State of, has withdrawn from and is no longer associated in the conducting of said business, and (partner B), of the City of, Country of, State of will conduct said business hereafter, has assumed all of the due obligations of said business incurred both heretofore and hereafter, and is entitled to all of the assets of said business.

Said partnership is dissolved as of (date).

 

/S/ …………………

/S/ …………………

 Notice of Dissolution Partnership

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Notice of Dispatch

by emily on July 24, 2012

NOTICE OF DISPATCH

Date: .

 

To: . (Client name)

 

This is in reference to the order placed by your company with us. We would like to inform you that On ., 20., the goods ordered by you on our contract dated ., 20. will be sent to you by . (Carrier) and should arrive at your place of business on or about ., 20.. We will send you the tracking details of the order also.

 

Warm Regards,

………………………..

Notice of Dispatch

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Notice of Dishonored Check

by emily on July 24, 2012

NOTICE OF DISHONORED CHECK

Date: _

To: _

 

Your check in the amount of $_, tendered to us on _, 20_, has been dishonored by your bank. Unless we receive good funds for said amount within _ days of receipt of this notice, we shall have no alternative but to commence appropriate legal action for its recovery.

 

Very truly,

_______________________________

Notice of Dishonored Check

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Notice of Delayed Shipment

by emily on July 24, 2012

Dear

 

This is in the reference to the order placed by your company few days back with us. Due to the huge response we received from our summer catalog, we are experiencing a delay in filling some of the orders. Item (number) should be sent to you within (time) from this date.

Please accept our apologies for this delay. We regret this delay. We hope you would understand our situation on the same. Thanking you for keeping patience.

Notice of Delayed Shipment

 

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Notice of Defects in Goods After Acceptance

by emily on July 24, 2012

DEFECTS IN GOODS AFTER ACCEPTANCE

 

To:……………………..

……… (address)……..

 

Notice is hereby given that on (date of delivery), I accepted the tender of (merchandise delivered) under our contract for purchase dated (date).

That beginning on (date) and continuing to the present date, the following defects in the above mentioned goods have become manifest: (set forth defects)

(specify relief sought)

 

Dated:………………

…………………..

(Signature)

 Notice of Defects in Goods After Acceptance

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Notice of Defective Goods

by emily on July 23, 2012

NOTICE OF DEFECTIVE GOODS

Date: _

 

To: _ (Supplier)

 

This is to acknowledge that we are in receipt of merchandise shipped to us pursuant to your invoice or order number (_), dated _, 20_. Certain goods as listed on the attached sheet are defective for the below mentioned reasons: (Describe the details)

_

Accordingly, we reject said defective goods, demand credit or adjustment and intend to re-ship said goods to you at your expenditure.Please confirm credit issue and issue instructions for return of defective goods.

Warm Regards,

___________________

 Notice of Defective Goods

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Notice of Change of Address 1

by emily on July 23, 2012

NOTICE OF DEFAULT

 

To ………………… (address) …………………….. as trustee (or beneficiary) under that certain deed of transfer in trust executed by ……….., as Trustor, to ……….., as Trustee and ………….., as beneficiary, dated …………., recorded in Book …., Page … of official records in the office of the Country Recorder of ……. Country, State of ……….., hereby give(s) notice that a breach of the obligation for which such transfer in trust is security has occurred, the nature of said breach being the failure to (state each item of default, such as the failure to pay principal, or installments thereof, interest, taxes, insurance, etc.), and that the Trustee (or beneficiary) chooses to sell, or cause to be sold the trust property in order to satisfy said obligation.

 

(Insertion if default is curable)

 

Notice

You May Have The Right to Cure The Default Described Herein And Reinstate The Mortgage or Deed of Trust Section…..Of The Civil Code Permit Certain Defaults to Be Cured Upon Payment of The Amount Required By That Section Without Requireng Payment of That Portion of Principal And Interest Which Would Not Be Due Not Be Due Had No Default Occurred.Where Reinstatement is Possible,If The Default is Not Cured Within……………..Following The Recording of This Notice,The Right of Reinstatement Will Terminate And The Property May Be Sold.
To Determine in Reinstatement is Possible And The Amount , If Any ,Necessary to Cure The Default , Contact The Beneficiary or Mortgagee or Their Successors in Interest, Whose Name And Address is ……………At Any Failureto Fulfill With The Provisions of The Subdividion Shall Not Affect The Validity of a Sale in Favor of a Bona Fide Purchaser or The Right of An Encumbrancer For Value And Without Notice

Dated: …………..

……………………

(Trustee or Beneficiary)

Notice of Change of Address 1

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Notice of Change of Address

by emily on July 23, 2012

 

Dear

 

As on June 28, 2012, Global Sales of America’s Western Regional Office will be located in our new offices and warehouse building at 1239, South Plaza, New York, USA. The telephone number for this new office is (954) 222-6666.

Our Manufacturing Division will remain at 563, Amityville, New York 11701

I have enclosed our most recent brochure on robotic equipment for your personal review. I hope you find it interesting. Please feel free to call us for any detailed information, doubts or clarification.

Notice of Change of Address 

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