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Notice of Error in Shipment And Request For Return Authorization

by emily on July 24, 2012

Dear

 

This is to acknowledge the receipt of the above referenced order and to inform you that there is an error in the shipment.

The merchandise I ordered was (specify) , while the merchandise I received is (specify) .

Upon receiving your instructions for the return of goods, I will send same to you.

I would like to receive the correct merchandise as quickly as possible and will appreciate your expeditious handling of this matter.

 Notice of Error in Shipment And Request For Return Authorization

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Notice of Application For Zoning Variance Exception or Permit

by emily on July 21, 2012

NOTICE OF APPLICATION AS SOLE TRADER

TO:______________________________

________(address)_____________

Pursuant to (state section and code), notice is hereby given of the intention of (individual) , a resident of County, State of , who is the wife of (name of husband), to apply to the (court) of the County of for a judgment declaring her a sole trader and enabling her to carry on the business of (nature of business), in her own name and on her own account. Said business to be conducted at (address) , City of , County of , State of .Said application will be made on (date).

Dated: __________________

_________________________

(Signature)

Notice of Application For Zoning Variance Exception or Permit

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Grant of Request For Extension of Time

by emily on July 7, 2012

Dear

 

This is in reference to the request for extension of time. Thank you for your letter of (date) in which you explained the situations behind your request for an extension of time to remit your payment on invoice #

We do appreciate your straightforwardness and have noted on your account that your payment will be made on (date)

As you always have been a loyal customer of ours and made payment on time and if this gesture on our part helps to ease your current situation, we are pleased to be of your help. Thank You.

Grant of Request For Extension of Time

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Friendly Apology For Late Payment

by emily on July 6, 2012

Dear

 

Would you believe that we simply abhor writing letters such as this one? And we are sure that you also certainly won’t enjoy hearing from us under these conditions.

I am, of course, referring to the fact that your account has fallen very far behind from the amount outstanding.

We want you to remain a customer of ours, to continue to buy our merchandise, and to know when we are planning an outstanding sale.

What do you say? Can we hear from you today?

We are so anxious that we even placed a stamp on the envelope for your remittance.

In case you are unable to send us the payment, please give me a call at the above telephone number. Thank you. Best Regards.

 Friendly Apology For Late Payment

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Final Demand For Payment on Delinquent Account

by emily on July 3, 2012

Dear

 

Your account has been forwarded to me with the clear instructions that I make final demand for payment of this debt from you.

In as much as the outstanding balance is sizable, I have outlined a payment plan for you as a method to retire the entire balance over the next (number) months if you are unable to forward the full amount at this time.

Amount Due $

Payment $ Monthly

Due Date $

This offer is being made to you as our expression of wanting to settle your account in a friendly manner. As you must be aware that we haven’t received your first payment by the date indicated above, we will have no choice but to refer your account to a collection agency. We do not wish to take any action which might impair your credit rating and for that reason we request that you give this matter your most immediate attention and clear the account.

Final Demand For Payment on Delinquent Account

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Explanation For Delay of Partial Shipment

by emily on June 30, 2012

Dear

 

After complete investigation, I am certain of that we have found the source of the problem that created a misunderstanding on (date)

 

When we received your purchase order for (quantity, product), we were unable to fill the purchase order for instant delivery due to (explanation for delay in delivery). Our letter informing you of this same deferral and requesting your instructions was mailed to you on (date). After that we did not receive a response and proceeded to send a follow-up letter to you on (date).

 

We have been able to make delivery to you since the (date) but felt that since you had emphasized “for immediate delivery” on your purchase order, we should wait for your approval before shipping the complete order.

 

I can easily understand why you were so upset with us (day) if no one made you aware of our correspondence. But as you also would agree that it was just miscommunication and nothing else. We have always appreciated having you as a customer and hope that

we can continue to provide you with our products in the future.

Explanation For Delay of Partial Shipment

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Employee Suggestion For Company Meeting

by emily on June 28, 2012

TO:

FROM:

SUBJECT:

 

Dear

 

There is a high amount of nervousness about the proposed merger with (name of company) that I can see the consequences in my division daily. I do not feel that the previous newsletter put out last week helped assuage the fears of the other employees.

 

I have faith that it might be beneficial to meet the issue head-on by holding a meeting wherein questions can be put forward and answers can be provided at that same platform.

 

There is a rift between employees and management that appears to be growing and presents a potential problem. If, for example, this merger fails to materialize, the employees may maintain their current feelings of alienation to the loss of the company.

 

I know that there are many inherent problems in hashing this subject out in an open forum and these must be weighed against the present alternative. I do feel, however, that the suggestion is worth some consideration.

 Employee Suggestion For Company Meeting

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Denial of Request For Quarterly Billing

by emily on June 26, 2012

Dear

 

This is in reference to your letter requesting that we bill you on the quarter basis rather than monthly from now, presents us with somewhat of a problem.

In as much as we would like to welcome you as a new client of our organization, we would like to accommodate you in every way possible. Your request, on the other hand, would result in your receiving preferential treatment for your account and it would be absolutely unfair to all of our clients who must settle their accounts within 30 days. If we were to offer the terms you have requested to all of our clients, we would soon be out of business completely.

I am sure you can understand our situation regarding this issue. We would welcome your account on our regular open account basis and hope that we will have the opportunity to offer you with our fine line of products as well as service always.

Denial of Request For Quarterly Billing

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Denial of Request For Extension of Time

by emily on June 26, 2012

Dear

 

This is in reference to your letter received dated (date), in which you requested a three month extension on your (type of) loan, number (number)

After complete assessment, we are sorry to inform you that we are unable to grant you any further extensions for the payment on your loan.

We are sorry about the difficulties you are experiencing, but we must insist on receiving your payment by (date)

We hope that you will be able to find another solution to your problem. Please feel free to contact us for any more doubts and clarifications.

Denial of Request For Extension of Time

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Denial of Request For Additional Discount

by emily on June 25, 2012

Dear

 

This letter is in reference to your inquiry regarding our flexibility in the discount rate we offer for early settlement of accounts payable.

Our customary discount is 2% of the total invoiced amount when payment is received within 10 days of delivery. This figure is not one that has been arbitrarily chosen, but is based on cost, overhead and profit. To increase this discount rate for all of our accounts would seriously jeopardize our organization and to increase the rate for an individual account would be both unfair and unethical. I believe that you will find that the 2% discount rate we offer our clients is standard in the industry.

We consider you as our most valued client and hope that you can understand our situation in this matter. If we are able to accommodate you in any way that is within our organization policy, we will be most happy to do so.

Denial of Request For Additional Discount

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