Collection Letters

Sample Acknowledge Return Collection Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings We are sorry for the inconvenience caused to you. We realized that the products are returned and they were not what you were looking for. < Mention optional alternatives> <Mention refund handling>. I regret that we couldn’t … Read more

Sample late payment received Collection Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings This is to inform you that we received your payment of <$amount> on invoice number <invoice number>. Unfortunately, payment from your end was delayed. Our policy clearly mentions that payment must be made before last date. <mention … Read more

Sample invoice Collection Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings We would like to thank you for giving our XYZ Company the opportunity to serve you. Please find your enclosed invoice for <mention the invoice is for what product >. For any queries please feel free to … Read more

Sample Early Payment Discount Collection Letters

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1234, Main Street Boston, MA 02123 03/16/05 <Recipient Address Goes Here> Hello. We have received your payment of <$amount> on invoice number <invoice number>. Because <reason for underpayment>, you still show a balance owed of <$amount>. <Method of handling.> If you have any questions, please feel free to call us at <phone number>. Thank you … Read more

Sample Customer Underpaid Invoice Banking Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings This is to inform you that we have received your payment of <amount> on invoice number <invoice number>. Because <specify reason for underpayment>, you still show a balance owed of <amount> to us. <Specify the action taken> … Read more

Sample Customer Overpaid Invoice Collection Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings This is to inform you that we have received your payment of <amount> on invoice number <invoice number>. Because <specify reason for overpayment> you are due a credit of <amount>. <mention the action taken for handling of … Read more

Sample Acknowledge Collection Letters

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Sender’s address D- South Society, Garden Road, Ottawa,Canada 6 January 2012 <Mention recipient’s address> Dear <Recipient’s name> Greetings We are sorry for the inconvenience caused to you. We realized that the products are returned and they were not what you were looking for. < Mention optional alternatives> <Mention refund handling>. I regret that we couldn’t … Read more