by emily on March 1, 2012
Terminating Employee Due To Redundancy –
[Name, Company Name & Address here]
[Date]
Dear [name],
We are sorry to inform you that the management has decided to terminate your services with effect from [date].As you know that the ‘Vice President –Sales’ of this company, Mr. [name] has left his job one month ago, so now there is no sense in employing you as his personal secretary. And, unfortunately, there are no other available positions in our organization to offer you.Mr. [name], head of employee welfare committee, [Company name]; will be meeting you within the next seven days. He will explain to you the available options for your life insurance.If you remember, an employment record form was filled for you that included your holiday pay. In case you have any other questions related to the employee health plans, you may please contact Mr. [name].Please inform me of your availability for an exit interview. Also, please make sure you hand over the company belongings within this week. Your dues will be paid to you on your last working day.Wish you all the best for your future endeavors.
Sincerely,
[Your name & Designation]
Encl: [Enclosures List here]
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by emily on March 1, 2012
Warning #1: Bad Performance
To – [Individual/Group Name]
From – [Sender Name]
Date – […..]
Subject – [Nature of Bad Behavior]
[Employee name], you are a valued employee of our organization. We know that you work sincerely and dedicatedly.
However, since the past [duration], you have not been able to meet our expectations.
As we discussed in our last meeting that – [State goals set] –
For instance – We decided to specially target the customers of [age group] for our new [product/service]. We provided you with everything that you asked for, but you were not successful in delivering positive results to us.
You did not achieve the set goals, and it is affecting our business directly.
I know that you are a well experienced person, and have great abilities to undertake new projects & generate revenues for our company.
Please note that I am still willing to help you with the problems you are facing to achieve your targets. I want you to come to my office and meet me personally this [date] at [time].
We will discuss your problems and will think of new plans and strategies for our project.
See you on [date].
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by emily on March 1, 2012
Appreciate Employee for Dedication and Extra-Curricular Involvement
Message –
To: [Employee Name]
From: [Sender]
Date: [….]
Subject: [Mention appreciation subject here]
This is just a short note to tell you that how invaluable you have been to our company over these years.
You have always been involved in all the company events and contributed a lot to the success of this organization. You have been a real inspiration for the whole staff of this company.
We have noted your dedication, sincerity and loyalty to this organization. All your contributions will add to your annual employee assessment.
Thanks again.
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by emily on March 1, 2012
EXCESSIVE USE OF COMPANY PHONES FOR PERSONAL CALLS
[Name, Company Name & Address here]
[Date]
Dear [name],
We want to say that we value you as an important asset of our organization. You have been working with us for more than [duration], and we are happy with your performance.
However, there is one issue that needs to be discussed with you. It has been found that the bill of the telephone connection installed at your desk is rising unusually.
The bill for your office telephone has gone up to $[amount] in the last [duration].
A major part of the bills for this duration was for the personal calls made from office. Please note that when you make excess telephone calls for personal use, it affects your productivity, and adds to the unnecessary business expenses, and it also blocks our lines that may avert important business incoming calls.
Occasional use of office telephone is understandable; however this kind of usage is just unacceptable.
[Employee name], if there are any unusual circumstances in your family or personal life, you may please contact me to discuss it in private. I am sure that we will easily find a solution to your problem.
Sincerely,
[Your name & Designation]
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by emily on March 1, 2012
Warning #2: Bad Performance
To – [Individual/Group Name]
From – [Sender Name]
Date – […..]
Subject – [Employee Bad Behavior Nature]
[Employee name], as we discussed the [state issue] in the last month, I am really concerned about your performance which is continuously going down.
For instance –
For the past three months, you have not been able to generate any sales for our business. We trained you many times, guided you at every step, but still you have not achieved anything for our company.
You have given zero productivity, and my colleagues are against you, they want to terminate your employment. However, I want to give you one more chance. I want to keep you as our employee and, am ready to help you more. I still hope that you will succeed sooner or later while working with us.
I want to discuss this issue with you in person, please come to my office on [date & time].
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by emily on March 1, 2012
Warning #2: Bad Behavior
To – [Individual/Group Name]
From – [Sender Name]
Date – […..]
Subject – [Bad Behavior Nature]
[Employee name], it has come to my notice that – [State the incident or nature of bad behavior].
I was shocked to know that you – [describe the complete incident] -. It is unbelievable that you actually did this to our customer.
You talked to one of our customers in a very rude tone. You argued with him/her, and also abused which is just not acceptable.
I have also previously warned you about your behavior, but you did not improve.
[Employee name], if there is something because of which you are troubled, you can contact me to have a discussion and find a solution to your problem.
I value your contribution to this organization, and thus, I am giving you another chance.
I hope that this type of incident will not be repeated in the future.
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by emily on March 1, 2012
Warning #1: Bad Behavior
To – [Individual/Group Name]
From – [Sender Name]
Date – […..]
Subject – [State Bad Behavior Nature of employee]
We would like to say that we value you as an important part of our organization. We know that you really work hard for this company. You are a dedicated and sincere employee. However, I have come to know that you [State here the nature or incident].
For instance – I was told that on [date], you misbehaved with one of our major clients, [Client name]. At first I didn’t believe what I heard, but unfortunately, everything reported was found true.
I am shocked that how can a responsible employee like you can do this. I can understand that due to the workload, sometimes it becomes very difficult for you to manage things, but still you should remember that customers are our main priority. We just cannot afford to annoy our happy customers. We have a very long business relationship with this client, and you just didn’t care about our business relationship
This small incident can eliminate our well established business relationship
[Employee name], it is just because of your past history in our company that I am not taking any strong action against you this time, and I hope that you will not repeat such incidents in the future.
Thanks for your understanding.
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by emily on March 1, 2012
Unsolicited Reference Letter for Ex-Employee: Excellent Employee
To whom it may concern:
Sub – [Employee name]
[Employee name] was working in our company [Company name] as a [position] between [date] to [date].
During his/her tenure with us, he/she would report directly to me. His/her duties and responsibilities were to supervise the accounts division, preparing, assessing and concluding our financial statements. He/she would also perform the role of PRO for our company, dealing with different offices and government bodies.
[Employee name] was very co-operative to the staff. He/she was a friendly, dedicated and hard working employee of this company. He/she was a true multi-tasking person, would handle different types of work in a single day, efficiently.
He/she was very dedicated to his/her duties and would complete the tasks timely.
I am very sure that [employee name] will definitely be a true asset to any company he/she goes to. We really regret that he/she decided to leave us, however it was time for him/her to find new challenging roles and move ahead in his/her career.
Sincerely,
[Your name & Designation]
[Company name]
Encl: [Enclosures List here]
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by emily on March 1, 2012
Unsolicited Reference Letter for Ex-Employee, Average Employee
[Date]
To whom it may concern:
Sub: [Employee name]
[Ex-employee name] was working in our company [Company name] as a [state position title] from [period of employment]. He/she worked here for [duration].
[Ex-employee name] was working under me. He/she was handling the accounts department in our organization. He/she was responsible for preparing & maintaining the accounts statements &, handling the taxation & banking matters etc.
[Ex-employee name] was a sincere, hard-working and knowledgeable employee of our organization. We were always satisfied with his/her performance.
I am sure that [ex-employee name] will efficiently contribute to the success of the next organization he/she goes to in the future.
Sincerely,
[Your name & Designation]
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by emily on March 1, 2012
Unsolicited Letter of Reference: Excellent Employee
[Date]
To Whom It May Concern:
I am [name, designation], [Company name], have known [Employee name] for the last [duration].
[Employee first name] was working as a [post] in our company from [date] to [date]. His/her job responsibilities included setting and achieving sales targets. He/she was mainly responsible for marketing and sales. He/she was heading a staff of [no. of employees].
– [State here the traits of the employee that really impressed you].
For instance –
[Employee name] was really a sincere employee of this company. He/she was hard working and dedicated to his/her job. He/she would always motive the staff to perform outstandingly for the company.
He/she contributed to the success of this organization in different areas like enhanced productivity, higher revenues and, he/she would also handle all the corporate events very well.
[Employee name] is very good at sales, and has depth knowledge of market trends. He/she possesses great people skills and is a great motivator. His/her managerial skills are exceptional and, he/she has got great analytical skills.
So, I proudly recommend [employee name] to any company he/she wishes to join in future.
I wish him/her the best for his/her future endeavors.
Sincerely,
[Your name]
[Designation]
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