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Business Letter

Sample Letter Granting Credit to a Business Customer

by emily on February 23, 2024

Letter Granting Credit to a Business Customer

In order to have businesses work smooth and easy, it is very important to have the right terms and conditions and therefore, before you open a trading account for your customer, you should do the credit check if you are planning to grant credit to your customer. And if everything is fine then you can write a letter granting credit terms.

This post includes a free business letter for your reference. This is a sample letter granting credit to a business customer that you can use as a template for creating a personalized letter to send to your customer or client.

Letter Format Granting Credit to Business Customer


Andrew Smith


Zenith Chemicals

New York

Date: February 23, 2024


Mr. Henry Brown


Natural Cosmetics

New York

Dear Mr. Henry,

We would like to thank you for completing the credit application form and returning it.

It is a pleasure to inform you that a credit trading account in name of M/s Natural Cosmetics has been opened with an amount of $ 8,000, as requested. Therefore, we are writing this letter to share with you a list of important points to keep in mind for smooth operational procedures.

  1. Our office hours are from 10 am to 6 pm from Monday to Friday.
  2. Orders that are dispatched through courier take up to four business days to reach which means that orders placed on Monday are going to get delivered by Friday.
  3. Orders placed in the first half the day i.e. before 12 noon will be dispatched through courier and will take up to three working days.
  4. The minimum order quantity is $ 1000 to avail free delivery. Delivery charges will be applicable on goods under $ 1000.
  5. We also offer next day express delivery which will be available at an extra cost.
  6. Each consignment will come with a detailed delivery note which will include details regarding the delivery that has been made.
  7. Invoices will be emailed at the time of the dispatch and therefore, will arrive before the arrival of the goods.
  8. The sales contact designated for your company is Mr. Adam Gibbs. But anyone at our office will be there to accept your orders over the telephone.

If you have any more queries then please feel free to contact me.


Andrew Smith


Zenith Chemicals

New York


Most Appropriate Business Letter Writing Etiquette

by emily on July 28, 2021

Appropriate Business Letters Writing Etiquette, Rules
Business Letters Writing Etiquette

Business letters are important. They convey business communication where the tone is normally kept formal. As a business professional you require a very good understanding of the kind of relationship you hold with your colleagues, clients, vendors or suppliers. However, with the influx of the new media where email and instant messaging are on hot platter, executives in many organizations still prefer to good the old style with business letters.

The Right Business Writing Perspective

Whenever you consider writing a business letter, make sure to keep the goals, situations, expectations and objective of the reader in mind. This is important because different letters are linked to different emotions and even the level of intimacy is different from one another. Organize your thoughts and include their expectations and try to get the most out of the communication so that you may use it to your advantage. No matter what the message it contains, try to make it as positive as possible. Avoid negatives such as not, refuse, unfortunately and failure as much as you can. The letter should carry information in a positive perspective.

Basic Business Letter Writing Etiquette and Rules

Here are a few of the basic business letter writing etiquette you should follow to get your deals done in the most professional manner.

1. What happens in business letter is information and ideas are shared, offers are made and accepted, new people are introduced, apologizes are made and recommendations are served. They normally rotate between company owners, executives, consumers, job seekers, employees and community members.

2. Business letters normally come under three formats: block, modified block and semi-block. Block letters are left justified and single-spaced; modified-block letter’s sender’s and recipient’s addresses are left-justified, single-spaced and the date center aligned; semi-blocks are indented, not left justified.

3. Almost every business letter starts with the date on top followed by both the sender and recipient’s mailing addresses. With the introductory salutation greet the recipient and carry on with the body where the main purpose of the letter is explained on a positive note. These letters normally end with ‘Thanks’ or ‘Sincerely’ with your name and job profile beneath it.

4. Explain the purpose of your letter in the opening letter itself. Avoid jargon or highly technical language. Make it precise and to the point. Do not beat round the bush. The objective should be to make even the secretary or assistant understand the significance of the letter without technical grounds.

5. The first paragraph should be detail specific. Your recipient must be able to fully understand the reason behind the letter received. Write it in a highly professional tone and focus more on the positives. For example, focus more on what the company can do rather than what it can’t.

6. Close your letter by asking the recipient to take action. Ask them to get in touch. Provide them with your contact address or number in which you will be available. If you have shared your email, proofread it, in case you have made in mistake. Addresses are case sensitive.

7. Business letters are normally written to potential employers, clients or business associates. It should hence be understandable, clear and to the point. Check for grammar mistakes and typographical errors. Spell the recipient’s name correctly and double-check his/her mailing address. And most importantly, proof read, before sending it out.

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Etiquette for Writing Business Letters
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