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Cover Letter Writing Tips

Tips for Writing an Internship Offer Letter

by emily on December 6, 2021

Internship Offer Letter Writing Tips, Appointment Guidelines
Internship Offer Letter Tips

Internship is an important format which helps students as well as prospective job candidates to get exposure to the real world where they will get to work. It is a way to gain knowledge and learn skills that are needed in the workplace. If a student or internee gets selected, he or she needs to be informed the same using the internship offer letter. There are Unpaid Intern Appointment Letter and paid internship offer letters that are designed as per the company policy.

In this post, we have come up with the important tips to create an effective internship offer letter. Keep in mind these guidelines to make sure that you create a professional and impressive letter that compels the candidates for accepting internship offer.

How to write an Effective Internship Offer Letter

Follow the simple guidelines for writing an internship offer letter:

  • Addressing the recipient

Make sure that your letter starts with addressing the recipient of the letter. This should include the name and address of the recipient along with the date. All of this information should come in the left hand side corner of the letter on the top.

  • Greetings

The next thing to include in the letter is professional greetings. The most common and simplest way of doing so is by starting the letter with “Dear” followed by the name of the recipient.

  • Mention the company’s name and position

The first and the foremost line of the offer letter for internship should include the name of the company along with the position for which the internship is along with concerning department. This should also include the branch or the city for the offer letter is.

  • Include details about the profile

Mention the details about the date of internship when it is expected to start, the duration of the internship and the schedule that is expected to be followed by the internee while working at the position. Make sure that the offer letter also includes whether the internship is paid or unpaid. Also mention the person to whom the candidate is supposed to report.

  • Include any next step for hiring

In case, there are any tests like background check etc. are required for the hiring process to get completed then you must include them in the letter. Do not forget to mention the important documents that the candidate is required to submit on the first day of the working before starting with the internship.

  • Legal Terms

Sometimes some companies have some legal disclosures that must be included next in the letter. This part is optional and includes the confidentiality agreement, if there are any.

  • Mention of full extent of internship agreement

The next important thing to include in the internship offer letter is the statement expecting the candidate to honor all the terms mentioned in the letter. It must also include a statement that highlights that any chances in the internship must be included in the agreement in writing to avoid any conflict.

  • Include contact details

Do not forget to include the contact information in case the internship candidate wishes to get in touch with any questions in relation with the offer letter. The contact details can be of the hiring manager, HR manager or the supervisor. The contact details must include the contact person’s name and designation, phone number, email etc.

  • Professional closure

Make sure that you close the letter by using a salutation like “Sincerely” followed by the name of the person who is writing the letter. Also include the professional title of the person.

  • Acceptance section

The last thing to include in the letter is the acceptance section. It should include the statement of the intern candidate that he or she accepts the terms and offers mentioned in the letter. It should include the name of the candidate followed by the space to sign and date the offer.

  • Check for errors

Before submitting the letter, make sure that you have checked for any kind of grammatical errors and spelling mistakes. Proof read is any important part of any letter and must be kept in mind.

More Offer Letter Templates, Format and Samples

Offer Letter Format for Summer Internship
Incentive Offer Letter
Sample Coupon Offer Letter
Settlement Offer on Disputed Account Balance Letter
Offering Solution to Specific Problem Letter
Incentive Offer For Additional Business Letter
Sample Proposal Letter To Offer Services Letter
Sample Revising Job Offer Can Accommodate Request Letter
Sample Offering Job to Applicant Letter
Sample Rescinding Job Offer before Acceptance No Response Letter
Sample Offer to Volunteer For Candidate Letter

Top Sample Letters Terms:


Tips for Writing a Job Candidate Rejection Letter

by emily on August 19, 2021

Job Candidate Rejection Letter Writing Tips Etiquette
Job Rejection Letter Tips

The hiring process has always been a tedious job. Recruiters find it most difficult to notify applicants about their rejection for the position applied for. No one enjoys rejection but since recruiting everyone is not possible you need to send such a letter to inform the application about their interview status. However, it has to be written in a way that the candidate that the candidate does not feel deprived of talent and is able to face other interviews with confidence.

Importance of Follow-up Call

A follow up call to the rejected candidates is the first formal approach that requires taking into account. Most organizations follow this etiquette. The hiring team expresses their gratitude for applying for the position and thanks them for their interview time. They also state that the position has been or will be filled by another candidate.

After the call comes the need of sending an official candidate rejection letter with the same information content as discussed in the call. The letter should be sent immediately after the desirable candidate has been hired or selected for the job.

Etiquette used in Rejection Letter Writing

1. Applicant rejection letter should always be written in the company’s letterhead. And in case you do not have one, create your own letterhead using the company logo and name on it.

2. The candidate should be introduced by name. You may also include a positive trait noticed about him/her in the interview. Make no kind of spelling mistake and clearly mention about the position for which he or she applied.

3. Keep the letter short and precise. Thank them for their time and for showing interest in the firm. Now state the reason of rejection clearly which probably is you settled for someone better qualified and more experienced.

4. Wish the candidate all the luck in the future and keep them open for other potential job openings due in the future that might match their qualification. Always include a statement of goodwill by promoting the optimistic approach. The tone should be professional yet consoling.

5. Write about the good qualities you observed during the interview. Liven their spirit by discussing about their able qualification. Do not let them down rather explain the fact that the person hired was better qualified for the position and not that he/she was rejected for poor qualification..

6. Wish the candidate all the luck in the job hunting process at the end and conclude the letter with a pinch of personal touch.

Other Related of Rejection Letter Format

Rejection of Application Interview Position No Longer Available Letter
Rejection of Bid Letter
Sample Proposal Rejection Letter
Sample Scholarship Rejection Letter
Etiquette to Writing Thank You Email after a Job Interview


Top 7 Best Cover Letter Writing Tips & Advice

by emily on February 25, 2021

Cover Letter Writing Tips, Best Cover Letter advice
Cover Letter Writing Tips

Cover letter is complimentary to your CV. Job seekers normally attached their resume to their cover letter and send them out to potential recruiters. Such are letters introducing yourself to the potential employee by giving them a rough idea about your skills, qualifications and work experiences. Different organizations have different requirements. You need to write separate cover letters for each. Never resort to the ‘carbon copy’ cover letter as it lacks authenticity.

Today we have come up with the 7 good Cover Letter tips and letter etiquette that will help you come up with the best cover letter and help you stand out of the crowd.

Advice & Guidelines for Writing a Top Cover Letter for a Job

1. Let your cover letter convey a personal tone. Common methods of addressing include ‘Dear Sir/Madam’ or ‘To Whom It May Concern’. However, you may always break the obvious and get a bit personal by adding salutations such as ‘Dear (last name of the recruiter)’.

2. No one has the time to read pages after pages about your skills and accomplishments. Hence get to the point and try to wrap up everything in the most precise manner as possible. Any paragraph should not be more than seven lines long and must be able to have that convincing grip to hold the recruiter.

3. Understand the demands of the employer and the organization. Different companies have different objectives. Hence, copy-pasting your cover letter will never help. Focus on the specific needs and address your strengths about how your inclusion to the company will prove fruitful. Align the company’s goals with your qualifications and see how it works miracle.

4. Be genuine and authentic. Come up with your creativity. For example, you may include excerpts of your performance reviews to talk about your success record and show a way how it would complement the company’s criteria.

5. Keep the tone balanced i.e. in between professional and personal. Do not overdo any of the two. Your letter should sound friendly, creative and approachable. It should at no cost sound robotic.

6. The layout should look professional. Use font size of 12 to 14. They are considered as the standard size. However, people over 40 appreciate larger font. Use left alignment and single or double space depending on the length of the letter.

7. Proof reading is very important. Watch out for grammar or spelling mistakes as they kill the essence of the letter. Keep the spelling and grammar check on in your system and go through it a couple of times before sending it out.

Follow these rules and see interview calls pouring on your lap in no time. All the best in job hunting!

Other Related Cover Letter Format

Written Communication Skills Etiquette
Disadvantages of a Cover Letter
Etiquette to Writing Thank You Email after a Job Interview

Top Sample Letters Terms: