Cover Letter Writing Tips

The hiring process has always been a tedious job. Recruiters find it most difficult to notify applicants about their rejection for the position applied for. No one enjoys rejection but since recruiting everyone is not possible you need to send such a letter to inform the application about their interview status. However, it has to be written in a way that the candidate that the candidate does not feel deprived of talent and is able to face other interviews with confidence.

Importance of Follow-up Call

A follow up call to the rejected candidates is the first formal approach that requires taking into account. Most organizations follow this etiquette. The hiring team expresses their gratitude for applying for the position and thanks them for their interview time. They also state that the position has been or will be filled by another candidate.

After the call comes the need of sending an official candidate rejection letter with the same information content as discussed in the call. The letter should be sent immediately after the desirable candidate has been hired or selected for the job.

Etiquette used in Rejection Letter Writing

1. Applicant rejection letter should always be written in the company’s letterhead. And in case you do not have one, create your own letterhead using the company logo and name on it.

2. The candidate should be introduced by name. You may also include a positive trait noticed about him/her in the interview. Make no kind of spelling mistake and clearly mention about the position for which he or she applied.

3. Keep the letter short and precise. Thank them for their time and for showing interest in the firm. Now state the reason of rejection clearly which probably is you settled for someone better qualified and more experienced.

4. Wish the candidate all the luck in the future and keep them open for other potential job openings due in the future that might match their qualification. Always include a statement of goodwill by promoting the optimistic approach. The tone should be professional yet consoling.

5. Write about the good qualities you observed during the interview. Liven their spirit by discussing about their able qualification. Do not let them down rather explain the fact that the person hired was better qualified for the position and not that he/she was rejected for poor qualification..

6. Wish the candidate all the luck in the job hunting process at the end and conclude the letter with a pinch of personal touch.

Other Related of Rejection Letter Format

Rejection of Application Interview Position No Longer Available Letter
Rejection of Bid Letter
Sample Proposal Rejection Letter
Sample Scholarship Rejection Letter
Etiquette to Writing Thank You Email after a Job Interview

Cover letter is complimentary to your CV. Job seekers normally attached their resume to their cover letter and send them out to potential recruiters. Such are letters introducing yourself to the potential employee by giving them a rough idea about your skills, qualifications and work experiences. Different organizations have different requirements. You need to write separate cover letters for each. Never resort to the ‘carbon copy’ cover letter as it lacks authenticity.

Today we have come up with the 7 good Cover Letter tips and letter etiquette that will help you come up with the best cover letter and help you stand out of the crowd.

Advice & Guidelines for Writing a Top Cover Letter for a Job

1. Let your cover letter convey a personal tone. Common methods of addressing include ‘Dear Sir/Madam’ or ‘To Whom It May Concern’. However, you may always break the obvious and get a bit personal by adding salutations such as ‘Dear (last name of the recruiter)’.

2. No one has the time to read pages after pages about your skills and accomplishments. Hence get to the point and try to wrap up everything in the most precise manner as possible. Any paragraph should not be more than seven lines long and must be able to have that convincing grip to hold the recruiter.

3. Understand the demands of the employer and the organization. Different companies have different objectives. Hence, copy-pasting your cover letter will never help. Focus on the specific needs and address your strengths about how your inclusion to the company will prove fruitful. Align the company’s goals with your qualifications and see how it works miracle.

4. Be genuine and authentic. Come up with your creativity. For example, you may include excerpts of your performance reviews to talk about your success record and show a way how it would complement the company’s criteria.

5. Keep the tone balanced i.e. in between professional and personal. Do not overdo any of the two. Your letter should sound friendly, creative and approachable. It should at no cost sound robotic.

6. The layout should look professional. Use font size of 12 to 14. They are considered as the standard size. However, people over 40 appreciate larger font. Use left alignment and single or double space depending on the length of the letter.

7. Proof reading is very important. Watch out for grammar or spelling mistakes as they kill the essence of the letter. Keep the spelling and grammar check on in your system and go through it a couple of times before sending it out.

Follow these rules and see interview calls pouring on your lap in no time. All the best in job hunting!

Other Related Cover Letter Format

Written Communication Skills Etiquette
Disadvantages of a Cover Letter
Etiquette to Writing Thank You Email after a Job Interview

Top Sample Letters Terms:

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