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Appointment Letter

Unpaid Intern Offer/ Appointment Letter Template, Sample

by emily on December 14, 2021

The paid or unpaid internship appointment letter is an official confirmation of the appointment for internship in a company. The internship joining letter format is quite simple and includes all the terms and conditions for the appointment along with the duration of the internship. If you are required to draft an unpaid job offer letter for the post of an internee then you can follow the sample offer letter to create a letter on your own.

This post includes an unpaid internship offer letter example. This unpaid intern offer letter can be used for creating a personalized letter with much ease and perfection.

Sample Unpaid Intern Appointment Letter Format, Template

From:

Samantha Brown

HR Manager

Excel Technologies

New York

Date: December 14, 2021

To,

Mr. Joseph Smith

42, Richmond Road

New York

Dear Joseph,

We are writing to inform you that you have been selected for the internship program at Excel Technologies. You have been selected for the profile of Marketing Intern and you will be working at the New York office of the company. During your internship, you will be reporting to Mr. Anthony Watts, Internship supervisor.

Here are the terms of the engagement:

  1. Reporting Date: January 1st, 2022
  2. Reporting Time: 9 am daily
  3. Duration of Internship: 6 months ( From January 1st, 2022 to June 30th, 2022)

As you are aware that this will be an unpaid internship but at the end you will be entitled for a completion certificate on successful completion of the internship and submission of the report that you will have to prepare under the guidance of your supervisor.

You may come across confidential information about the company during the process of internship at Excel Technologies. If you accept this offer then you are acknowledging that you will not be using this information for personal use and will not be disclosing it to anyone. Doing otherwise can lead to termination of your internship along with required legal action against you.

In case, you are found to not following any of the terms and conditions then Excel Technologies reserves the right to terminate the internship without any prior notice. Failure in adhering to the rules and regulations, breaching of confidentiality and any kind of misconduct can lead to termination.

In case, you have any queries about the offer letter then please get in touch with Mr. Simon Gibbs at 9898989898 or mail at [email protected] If you accept the offer then please sign the duplicate copy of the offer and send it before December 31st, 2021 as a token of acceptance.

We are happy to have you work with us.

Sincerely,

Samantha Brown

HR Manager

Excel Technologies

New York

More Offer Letter Templates, Format and Samples

Offer Letter Format for Summer Internship
Incentive Offer Letter
Sample Coupon Offer Letter
Settlement Offer on Disputed Account Balance Letter
Offering Solution to Specific Problem Letter
Incentive Offer For Additional Business Letter
Sample Proposal Letter To Offer Services Letter
Sample Revising Job Offer Can Accommodate Request Letter
Sample Offering Job to Applicant Letter
Sample Rescinding Job Offer before Acceptance No Response Letter
Sample Offer to Volunteer For Candidate Letter

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Tips for Writing an Internship Offer Letter

by emily on December 6, 2021

Internship Offer Letter Writing Tips, Appointment Guidelines
Internship Offer Letter Tips

Internship is an important format which helps students as well as prospective job candidates to get exposure to the real world where they will get to work. It is a way to gain knowledge and learn skills that are needed in the workplace. If a student or internee gets selected, he or she needs to be informed the same using the internship offer letter. There are Unpaid Intern Appointment Letter and paid internship offer letters that are designed as per the company policy.

In this post, we have come up with the important tips to create an effective internship offer letter. Keep in mind these guidelines to make sure that you create a professional and impressive letter that compels the candidates for accepting internship offer.

How to write an Effective Internship Offer Letter

Follow the simple guidelines for writing an internship offer letter:

  • Addressing the recipient

Make sure that your letter starts with addressing the recipient of the letter. This should include the name and address of the recipient along with the date. All of this information should come in the left hand side corner of the letter on the top.

  • Greetings

The next thing to include in the letter is professional greetings. The most common and simplest way of doing so is by starting the letter with “Dear” followed by the name of the recipient.

  • Mention the company’s name and position

The first and the foremost line of the offer letter for internship should include the name of the company along with the position for which the internship is along with concerning department. This should also include the branch or the city for the offer letter is.

  • Include details about the profile

Mention the details about the date of internship when it is expected to start, the duration of the internship and the schedule that is expected to be followed by the internee while working at the position. Make sure that the offer letter also includes whether the internship is paid or unpaid. Also mention the person to whom the candidate is supposed to report.

  • Include any next step for hiring

In case, there are any tests like background check etc. are required for the hiring process to get completed then you must include them in the letter. Do not forget to mention the important documents that the candidate is required to submit on the first day of the working before starting with the internship.

  • Legal Terms

Sometimes some companies have some legal disclosures that must be included next in the letter. This part is optional and includes the confidentiality agreement, if there are any.

  • Mention of full extent of internship agreement

The next important thing to include in the internship offer letter is the statement expecting the candidate to honor all the terms mentioned in the letter. It must also include a statement that highlights that any chances in the internship must be included in the agreement in writing to avoid any conflict.

  • Include contact details

Do not forget to include the contact information in case the internship candidate wishes to get in touch with any questions in relation with the offer letter. The contact details can be of the hiring manager, HR manager or the supervisor. The contact details must include the contact person’s name and designation, phone number, email etc.

  • Professional closure

Make sure that you close the letter by using a salutation like “Sincerely” followed by the name of the person who is writing the letter. Also include the professional title of the person.

  • Acceptance section

The last thing to include in the letter is the acceptance section. It should include the statement of the intern candidate that he or she accepts the terms and offers mentioned in the letter. It should include the name of the candidate followed by the space to sign and date the offer.

  • Check for errors

Before submitting the letter, make sure that you have checked for any kind of grammatical errors and spelling mistakes. Proof read is any important part of any letter and must be kept in mind.

More Offer Letter Templates, Format and Samples

Offer Letter Format for Summer Internship
Incentive Offer Letter
Sample Coupon Offer Letter
Settlement Offer on Disputed Account Balance Letter
Offering Solution to Specific Problem Letter
Incentive Offer For Additional Business Letter
Sample Proposal Letter To Offer Services Letter
Sample Revising Job Offer Can Accommodate Request Letter
Sample Offering Job to Applicant Letter
Sample Rescinding Job Offer before Acceptance No Response Letter
Sample Offer to Volunteer For Candidate Letter

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