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Cover Letter Tips

Resignation Letter Writing Tips | Resignation Etiquette

by emily on September 16, 2021

Resignation Letter Writing Etiquette Tips, Quit your job
Resignation Letter Etiquette and Tips

Resignation letters are written to formally announce about you leaving the organization/workplace for a certain reason. It symbolizes the end of your professional relationship through mutual respect. Such letters are very crucial as they will play a very important role in your future prospects. Hence, they should be written with great consideration and with the same enthusiasm as writing a resume.

Remember that this document will become part of your employment file and you definitely won’t like to burn any bridges that might give you hiccups in your career. 

Resignation Letter: What should it include?

Most organization set a time period for handling over the resignation letter, since they are not taken back by surprise. They should carry at least the minimal information mentioned below:

  • The name of the receiver
  • A brief reason for your resignation
  • Date the resignation will be effective from
  • Sender’s name and signature   

Resignation Letter Etiquette Tips and Advice

Below are the basic tips and etiquette that will help you write the most professional resignation letter:

  1. Provide a reasonable amount of notice period so that your position can be filled. Most companies in the offer letter itself mentions about the notice period to be served before resigning from the position.
  2. Keep your resignation letter as brief as possible. You need not add unnecessary explanations in the letter and make it sound unprofessional.
  3. Express your gratitude for been given a chance to work with the company. Write about the positive memories you will cherish and give a note about how the company has influenced your career.
  4. Include the reason of leaving the company only if you are resigning under positive circumstances like relocating or resuming studies. In case, you are resigning for another job, keep the reason to yourself.
  5. Your letter should convey a professional, respectful and courteous tone. Do not get swayed by emotions rather keep it formal and keep a safe distance from controversial language.
  6. Offer help to train your substitute during the notice period. You may also include your phone number and email address for future reference.
  7. Go through your company termination policy before handing over the resignation letter. It should serve all the points better, least the same letter can be used against you to hold you for law suit.


How to Write Business Plan Cover Letter with Right Etiquette

by emily on July 1, 2021

The success or failure of a business depends on how strong and full proof the core business plan is. Such plans form the foundation to any start up. It is by and large created before the launch of the new business venture. Such plans are then sent to banks or other financial institutions to seek for loans to implement the plan. Market experts urge the inclusion of a professional cover letter along with the business plan for better positive response.

Hence we have come up with a list of the right etiquettes to help you come up with the most effective business plan cover letter. 

Basic Business Plan Cover Letter Writing Etiquette

Here is the basic writing etiquette to keep in mind while proceeding with plan cover letters:

  • Take special care of the recipient’s needs, questions or interests. Get your background research right. If you feel that the targeted investor has concerns about your marketing plan, do include information like how you plan to market the offering to your target market in your cover letter.
  • If you are not quite familiar with the person you intend to send out your business plan, do write a follow-up cover letter mentioning that it is a continuation to your previous conversation on the matter mentioned in the letter. Give a short description about what was discussed in the meeting and then lay out your proposal. 
  • Also many entrepreneurs include a rough idea about the features and benefits of the product or service will entertain in their cover letter. This marketing strategy comes handy as the preview may grab attention of the recipient and persuade the investor to take interest in your plan.
  • Cover letters are normally written in a personal tone. Use a few lines from the past correspondence for that matter. Thank your recipient for the time and attention in the beginning of the letter and carry on with the same tone of conduct.

Read also: How to Write Business Letters with Right Etiquette

Introductory format of Business Plan Cover Letter

Here are the 8 major steps to help you with Business Plan Cover Letter writing:

  1. Your name, the name of your business and your contact information should go on the top of the cover letter. You may include your business address, contact number and email address as well.
  2. Mention recipient’s name, title, bank name, location and address thereafter. Be specific about whom to send the cover letter and business plan. Least it will end up in garbage.
  3. Mention the date under the recipient’s information.
  4. Use introductory professional greeting salutations like “Dear Mr. Bell”.
  5. In the first paragraph, mention that you are sending the banker your business plan and wish for a positive response. 
  6. In a paragraph or two mention your objective behind your planned business setup. Include details about your financial planning and how will it prove to be a worthwhile investment.
  7. In the last paragraph, thank the recipient for the time and consideration and show your appreciation for the same. Ask for a face-to-face interview to discuss about your business plan in detail.
  8. Use professional closings like ‘Sincerely’ followed by your name. Sign your name in the space between the closing and your typed name after you print out the cover letter.

To sum up, the right etiquette is to keep the letter professional with a slight hint of personal appeal. Make it persuasive and let the letter compliment your business plan.

Other Related To Letter Format

Business Letter & Personal Letter
Thank You Note Etiquette
Introductory Salutation Letter Writing Etiquette
Thank You Letter in Business Communication
Confrontational Letter Tips and Etiquette
Letter Writing Etiquette to Catholic Priest
Tips on How to Address to Government Officials
Etiquette Writing Formal Letter
Letter Closing Etiquette
Retirement Congratulations Letter Writing
Farewell Letter Writing Etiquette to Colleagues
Etiquette for Business Letter Writing
Art of Personal Letter Writing Etiquette
Etiquette to Improve Written Communication Skills
Letter Writing Etiquette to Catholic Priest

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How to Write Confrontational Letter: Effective Tips and Etiquette

by emily on June 14, 2021

Effective Confrontational Letter Writing Tips, Confrontational Letter Etiquette
Confrontational Letter Writing Tips

Confrontational letter as the name itself suggest is a letter written to confront a certain situation, problem or dispute. The main objective of such letters is to ask for heads up on certain matter that is not usually granted without a few hindrances. The sender normally persuades the recipient to grant the objective in the most convincing manner as possible with some of the basic etiquette.

Below are a few tips to help you write the best confrontational letter without hiccups in the writing process.

Tips to Write an Effective Confrontational Letter

1. Apply the sandwich principle while writing such letters.  Start off with an encouraging salutation, add your grievances in the middle and sign it off with a proper ending.

2. Your confrontational letter should look impressive and professional. It should be written in such a way that it deserves consideration.

3. Try using statements like ‘I felt hurt and saddened by the incident’ or in case of commercial grievances, you may use something like this ‘I felt let down and disappointed by your product/your companies level of service.’ End it on a positive note.

4. Get your basics right before writing such letters. It has to be well-researched and well-organized. Back it up with accurate and complete supporting information to make the letter sound more confrontational to the recipient.

5. The letter should carry a professional tone with a sense of civility and respectfulness. Write it in such a way that it lands on the unreasonable request category.     

6. You need not require quoting biblical scriptures. Just get your confrontation right and just get over with it.

7. Always request and never demand in your letter. Even the request has to be respectfully framed. You may use closing salutations like ‘Respectfully Yours’ for such letters.

8. While writing confrontational letters, never add any recipient to the cc: space. They look highly inappropriate and unprofessional. No one likes third party reference in the initial phase.

9. Your letter must be devoid of criticism. It has to be polite and quite formal. Understandable temperate expressions should be restricted only to those areas where you might just want to prove a point.

10. Your letter must end on a positive note and request for a respond. You may use endings such as,’ If you are unable to agree to my request on any other aspect of the case I have outlined, please feel free to advice.’

Other Related Letter Etiquette Format

Thank You Note Etiquette
Introductory Salutation Letter Writing Etiquette
Introduction to Letter Writing Etiquette
Etiquette for Writing Business Letters
Government Official Letter Writing Tips
Letter Writing Etiquette to Catholic Priest
Formal Letter Writing Etiquette
Farewell Letter to Colleagues
Retirement Congratulations Letter Writing
Business Letter Closing

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Etiquette and Tips on How to Address to Government Officials

by emily on May 28, 2021

Government Official Letter Writing Tips, Government Official Letter Etiquette
Government Official Letter Writing Tips

Addressing to government officials does not always follow the same pattern as other professional letters. Etiquette are quite different in this field of writing. These public servants are mostly accustomed to hearing to constituents and its tone. Hence, letters need to be kept official with just the right tone and must be short. They never have time to read long meaningless letters. 

10 Tips on Government Official Letter Writing

Before writing to any government officials make sure about your recipient and his/her position. Understand your subject matter and decide what and how to write accordingly. For example, if you plan on writing about a neighborhood park repair, your letter could be sent to the Department of Parks and Recreation in your area.

Here are the 10 basic etiquette to writing such letters:

1. Your letter should not be more than one page long.

2. Every letters sent should address to only one issue at hand. Avoid multiple issues.

3. Try to be as polite and respectful as possible.

4. Use of proper salutation is very important while addressing to government officials.

5. It is okay to use the CC: option if you have to send your letter to more than one government official.

6. Information like name, place and dates are very important in government official letter writing. Hence, never forget to mention them with special attention.

7. In case of issues as sensitive as crime related, mention the full name of prisoners or victims and facts like the arrest and place of detention.

8. Your letter can always be signed by multiple persons depending on the demand.

9. Use complimentary closings such as ‘Most respectfully’, Very truly yours’, ‘Sincerely yours’ etc.

10. If you get back a response to your letter, do revert it with a letter of appreciation as gesture.

Rough Format of Government Official Letter

1. In the first paragraph introduce yourself to the official and refer about the case and issue you have at hand.

2. The second paragraph should include additional information about the case. Include details such as

3. In the third paragraph make your request. It may be either for medical treatment, release from detention, fair trial or other related issue.

4. Request for a reply in the fourth paragraph and talk about your appreciation for attending to the matter.

5. End the letter with a complimentary closing followed by your signature, name and return address.

Other Related To Letter Format

Etiquette for Writing Business Letters
Etiquette Used in Writing Formal Letter
Letter Closing Etiquette
Retirement Congratulations Letter Writing
Farewell Letter Writing Etiquette to Colleagues
Etiquette for Business Letter Writing
Art of Personal Letter Writing Etiquette
Etiquette to Improve Written Communication Skills
Letter Writing Etiquette to Catholic Priest

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Top 7 Best Cover Letter Writing Tips & Advice

by emily on February 25, 2021

Cover Letter Writing Tips, Best Cover Letter advice
Cover Letter Writing Tips

Cover letter is complimentary to your CV. Job seekers normally attached their resume to their cover letter and send them out to potential recruiters. Such are letters introducing yourself to the potential employee by giving them a rough idea about your skills, qualifications and work experiences. Different organizations have different requirements. You need to write separate cover letters for each. Never resort to the ‘carbon copy’ cover letter as it lacks authenticity.

Today we have come up with the 7 good Cover Letter tips and letter etiquette that will help you come up with the best cover letter and help you stand out of the crowd.

Advice & Guidelines for Writing a Top Cover Letter for a Job

1. Let your cover letter convey a personal tone. Common methods of addressing include ‘Dear Sir/Madam’ or ‘To Whom It May Concern’. However, you may always break the obvious and get a bit personal by adding salutations such as ‘Dear (last name of the recruiter)’.

2. No one has the time to read pages after pages about your skills and accomplishments. Hence get to the point and try to wrap up everything in the most precise manner as possible. Any paragraph should not be more than seven lines long and must be able to have that convincing grip to hold the recruiter.

3. Understand the demands of the employer and the organization. Different companies have different objectives. Hence, copy-pasting your cover letter will never help. Focus on the specific needs and address your strengths about how your inclusion to the company will prove fruitful. Align the company’s goals with your qualifications and see how it works miracle.

4. Be genuine and authentic. Come up with your creativity. For example, you may include excerpts of your performance reviews to talk about your success record and show a way how it would complement the company’s criteria.

5. Keep the tone balanced i.e. in between professional and personal. Do not overdo any of the two. Your letter should sound friendly, creative and approachable. It should at no cost sound robotic.

6. The layout should look professional. Use font size of 12 to 14. They are considered as the standard size. However, people over 40 appreciate larger font. Use left alignment and single or double space depending on the length of the letter.

7. Proof reading is very important. Watch out for grammar or spelling mistakes as they kill the essence of the letter. Keep the spelling and grammar check on in your system and go through it a couple of times before sending it out.

Follow these rules and see interview calls pouring on your lap in no time. All the best in job hunting!

Other Related Cover Letter Format

Written Communication Skills Etiquette
Disadvantages of a Cover Letter
Etiquette to Writing Thank You Email after a Job Interview

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