Regret Letter Format | Sample Regret Letter Template

A regret letter or email is a formal way of informing or expressing feelings of disappointment or sadness over an event. The letter is all about communicating the sad feeling that is conveyed by the piece of bad news.

In this post, we share with you a sample regret letter format. You can use this regret letter template for creating a personalized letter. Simply follow this regret letter sample to know how you can easily write a customized regret letter to express your sad feelings towards a particular event.

Sample Regret Letter Template, Format


Andrew Smith

HR Manager

Zenith Technologies

New York

Date: February 05, 2024


Mr. Henry Brown

54, Richmond Apartments

New York

Dear Mr. Henry,

This letter in reference with the meeting that we had on November 30th, 2023.

We appreciate you for taking time off and meet us at our office. We have had a detailed discussion in relation with your profile with our managers and I would like to inform you that at present, we do not have a suitable position that will match with your qualification and experience. Therefore, at this point in time, we will not be able to offer you a placement with our company.

We would also like to share with you that the positions matching with your profile are expected to come up in the month of March 2024. We, therefore have kept your profile in our data base and we will get in touch with you at the appropriate time.

We wish you good luck.

Best Regards

Andrew Smith

HR Manager

Zenith Technologies New York

Leave a Comment