Thank you notes serve a very efficient purpose in business communication. Irrespective of the medium in which it is sent, be it email, a typed letter or a note card sent through snail mail, it holds the same importance in every medium. When you are able to take out time to thank the interviewer, he/she too will also take extra effort to review your work with a positive approach. This way you get one step closer on being appointed for the job.
Basic purpose of Thank You Email Follow up
The sole objective of writing a thank you letter is to express appreciation for the interview. Few of its basic purposes include:
- It helps you show your vested interest on the employer.
- It serves as a reminder to the employer informing about your qualifications for the position. In case you forgot to mention something during the interview process, you may do so in the email thank you follow up letter.
- It serves as a platform to restate your interest in the position and the organization.
- It also serves as a platform to demonstrate your professional manner in the most formal way.
Thank You Email Etiquette to follow
We have listed a few of the most frequent mistakes done by employees while writing thank you notes. Mistakes and their remedies:
- Do not stick to the conventional ‘Thanks in advance’ and ‘Hope to see you soon’. They seem utter useless. Instead, start with a simple ‘Hey’.
- Avoid writing a long letter. A few paragraphs will do the trick. No one has the time to read long passages. It throws a negative impact instead.
- Do not use CC in the mail. No matter how busy you may be, try to take out sometime to write separate emails for different interviewers. Copy and Paste don’t usually help much. Make the letter employer oriented and avoid repetition.
- The standard duration of sending such mail is one day after the interview. There is no point sending it after this time frame.
- Never use generic template. It shows laziness and no one will ever like to appoint lazy employees. Include the one thing that will help you stand out from the rest and the employer will make sure to keep it in mind during the recruitment process.
- Identity is the most important entity of a person that he/she takes special care of. Never make the mistake of spelling it out wrong. In case of doubt, grab a business card on the way out of the interview.