If you are a supervisor in your company and you wish to resign from your job for personal reasons then you must write a resignation letter to your senior. The Supervisor Resignation Letter is a simple letter which must include the reason for resignation. The Resignation Letter for Personal Reasons must state the issue along with the dates till which you are comfortable working.
Format for Resignation Letter from Supervisor Post
From:
Anthony Brown
54, Evergreen Apartments
New York
Date: December 22nd, 2022
To,
Mr. Richard Smith
Human Resource Manager
Zenith Technologies
New York
Sub: Resignation letter
Dear Mr. Richard,
I, Anthony Brown, work as a Supervisor with the Production Department of Zenith Technologies. I am writing this letter to formally submit my resignation from the post of Supervisor with effect from date February 1st, 2023.
I am taking this decision because of some personal reasons. My parents stay in California and due to medical condition, they need my support and therefore, I am required to shift to California. I plan to serve the notice period of one month and during this time, I will be happy to train the employee who is going to be taking the charge.
It was wonderful working with Zenith Technologies and during the association of three years, I had a chance to work with some amazing people and learn a lot. I am really thankful that I could work with such an inspiring company and be a part of its success.
I am hopeful that in future I get to work again with Zenith Technologies. I wish the company all the success and glory in the future endeavors. In case my assistance is needed at any time, please feel free to get in touch with me and I will be glad to be of help any which way possible.
Please get in touch with me for any more information and allow me to meet you in person so that we can discuss about training my substitute and have things going.
Offering your resignation letter to the company you are working for means the end of your professional relationship with the organization. After all those years of working, your resignation becomes a sensitive issue and you must be able to play the card right. Proper resignation etiquette hence comes a long way. You may not want to cut loose any string with your current employer as you will require them at some point or the other down your career path.
No matter what the reason behind your resignation might be, your resignation letter must be able to convey your message in the most graceful and proper manner. Here is a list of resignation letter writing etiquette that will smooth the whole process.
Resignation Letter Writing Etiquette
Decide beforehand on your last date of work. This way the management will get enough time to fill your vacant position. The date also provides closure for both the employer and employee to terminate the tenure with get on with their future plans.
Never fail to express your appreciation for the company and your job profile. Your letter should carry a positive vibe. Mention about the good things you will always cherish about the organization.
Your letter should be typed in a professional format. Never use handwritten resignation letter as they show high level of unprofessionalism.
Be as brief and polite in your letter as possible. Be extra careful not to include any phrase that conveys any sort of grudge to the company.
Top Tips on what to Include in the Resignation Letter
The tone of resignation letters are normally kept formal. It includes all the basic notions such as name, address, name of employer, date and so on and so forth. Read on for the basic format:
The heading should include the current date, company name and address.
Start your letter with opening salutations such as Dear Mr. /Ms. / Mrs. and the last name of the recipient.
In the introductory paragraph, explain the reason of your resignation in two to three brief sentences.
In the following paragraph, mention about your positive experience in the company. All the fond memories, your learning experience and the accomplishments you achieved. You will need this company in your career path, therefore, speak about no grudges.
Add a complimentary closing and do thank the organization for providing you with a job opportunity in the first place.
Sign the letter with salutations such as Sincerely, Yours truly, Respectfully submitted, Warmest regards etc. followed by your first and last name.
Proofread your letter and print it out. Manually sign your name and sent it within the notice period set by the company.
A tip:
One of the most proper resignation etiquette is to inform your supervisor before you ring the bell in front of your co- workers. Discovering about the same through the grapevine will be the last thing you will want to happen.
Resignation letters are written to formally announce about you leaving the organization/workplace for a certain reason. It symbolizes the end of your professional relationship through mutual respect. Such letters are very crucial as they will play a very important role in your future prospects. Hence, they should be written with great consideration and with the same enthusiasm as writing a resume.
Remember that this document will become part of your employment file and you definitely won’t like to burn any bridges that might give you hiccups in your career.
Resignation Letter: What should it include?
Most organization set a time period for handling over the resignation letter, since they are not taken back by surprise. They should carry at least the minimal information mentioned below:
Provide a reasonable amount of notice period so that your position can be filled. Most companies in the offer letter itself mentions about the notice period to be served before resigning from the position.
Keep your resignation letter as brief as possible. You need not add unnecessary explanations in the letter and make it sound unprofessional.
Express your gratitude for been given a chance to work with the company. Write about the positive memories you will cherish and give a note about how the company has influenced your career.
Include the reason of leaving the company only if you are resigning under positive circumstances like relocating or resuming studies. In case, you are resigning for another job, keep the reason to yourself.
Your letter should convey a professional, respectful and courteous tone. Do not get swayed by emotions rather keep it formal and keep a safe distance from controversial language.
Offer help to train your substitute during the notice period. You may also include your phone number and email address for future reference.
Go through your company termination policy before handing over the resignation letter. It should serve all the points better, least the same letter can be used against you to hold you for law suit.
Please accept my resignation letter from my position of ‘Sales Executive’ in Burlington Traders.
I will be leaving the company on August 24, 2012, serving a notice period of two weeks as a mandatory condition for employee resignation.
Further, I would like to say that I benefited hugely while working for this company, both professionally & personally. With your training & guidance, I achieved success during my tenure in this company. The experience I got here has given me a great level of confidence to handle more responsibilities at any place I go in the future.
I really enjoyed working with such a great team.
I will hand over my responsibilities to my colleague Mr. Steve Norman during my notice period.
I am Joe Carlson, working with your company for the past four years.
I want to resign from my position of ‘Sr. Researcher’ in Scientific Miracles Laboratories. I will be leaving on March 30, 2012.
I plan to join a company known as ‘Premier Chemicals’, located in Austin. I have been offered an opportunity with interesting & challenging responsibilities.
As I have close to one month before I leave, so I will easily complete my ongoing research. And, I will handover the responsibilities and guide my successor in this company. Please inform me of any pending paper work required at my end regarding my resignation.
At last, I would like to say that I gained wide knowledge while working for this company over the past four years. And, I really thank my colleagues for their continued support to me for whatever I needed.
I am personally thankful to you for training and guiding me whenever I needed help and, I would like to stay in touch with you. My email is- [email protected] and, my cell no. is– 8556452362.
I am hereby resigning from my position of [your post] in [Company name], to be effective from [resignation date].
– [State here the reasons you are resigning] –
For instance – I have got a new job opportunity with challenging responsibilities. The offer is really good and, I want to step ahead in my career at this stage.
At last, I would say that I am happy that I got a chance to work at such a great place. It was a great learning opportunity for me. Over these many years, I gained great knowledge & valuable exposure that has enhanced my skills & abilities.I wish this organization huge success ahead.
