Posts tagged as:

Etiquette

Tips to Resignation Letter Writing Etiquette

by emily on October 15, 2021

Resignation Letter Etiquette Tips
Tips to Resignation Letter Etiquette

Offering your resignation letter to the company you are working for means the end of your professional relationship with the organization. After all those years of working, your resignation becomes a sensitive issue and you must be able to play the card right. Proper resignation etiquette hence comes a long way. You may not want to cut loose any string with your current employer as you will require them at some point or the other down your career path.

No matter what the reason behind your resignation might be, your resignation letter must be able to convey your message in the most graceful and proper manner. Here is a list of resignation letter writing etiquette that will smooth the whole process.

Resignation Letter Writing Etiquette

  • Decide beforehand on your last date of work. This way the management will get enough time to fill your vacant position. The date also provides closure for both the employer and employee to terminate the tenure with get on with their future plans.
  • Never fail to express your appreciation for the company and your job profile. Your letter should carry a positive vibe. Mention about the good things you will always cherish about the organization.
  • Your letter should be typed in a professional format. Never use handwritten resignation letter as they show high level of unprofessionalism.
  • Be as brief and polite in your letter as possible. Be extra careful not to include any phrase that conveys any sort of grudge to the company.

Top Tips on what to Include in the Resignation Letter

The tone of resignation letters are normally kept formal. It includes all the basic notions such as name, address, name of employer, date and so on and so forth. Read on for the basic format:

  • The heading should include the current date, company name and address.
  • Start your letter with opening salutations such as Dear Mr. /Ms. / Mrs. and the last name of the recipient.
  • In the introductory paragraph, explain the reason of your resignation in two to three brief sentences.
  • In the following paragraph, mention about your positive experience in the company. All the fond memories, your learning experience and the accomplishments you achieved. You will need this company in your career path, therefore, speak about no grudges.
  • Add a complimentary closing and do thank the organization for providing you with a job opportunity in the first place.
  • Sign the letter with salutations such as Sincerely, Yours truly, Respectfully submitted, Warmest regards etc. followed by your first and last name.
  • Proofread your letter and print it out. Manually sign your name and sent it within the notice period set by the company.

A tip:

One of the most proper resignation etiquette is to inform your supervisor before you ring the bell in front of your co- workers. Discovering about the same through the grapevine will be the last thing you will want to happen.

Top Sample Letters Terms:

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Good Etiquette: Thank You Letter Writing Dos and Don’ts

by emily on October 7, 2021

Thank You Letter Writing Etiquette, Dos and Don'ts
Thank You Letter Writing Etiquette

Thank you is an expression of appreciation and when you express it in written, the gravity is further enhanced. Imperfect letters with heartfelt sentiments are always better than perfect ones never sent. Thank-you notes are normally sent in situations such as wedding gifts, bridal shower and baby shower gifts, holiday, birthday, bar/bat mitzvah, graduation, and housewarming gifts, sympathy letters, flowers, mass cards, after a job interview or where you are really impressed at someone’s gesture.

Time Duration needed to consider

Personalized thank you note convey a warmer tone to the recipient. As they say, it is better late than never; however, it is best if you could send away your thank you letters when the matter is still on hot platter, preferably within a week’s time. You may send such letters on informal stationery in most cases. Here are a few instances where sending a thank you note serves as a very good etiquette and bring smile to the receiver.

  • After attending a dinner party
  • Upon receiving a handwritten sympathy letter
  • To wedding, bridal, or baby shower guests
  • Upon hosting an overnight stay
  • As follow-up to a job interview
  • When you are indebted upon a favor

The Right Thank You Letter Etiquette: Dos and Don’ts

1. How will you address the receiver to give a personal touch? If your thank you letter is for family and close friends, you may use their first name in the salutation inside the card. In case of business associates, you may use salutations such as ‘Dear Mr. Businessman ‘and sign-off with your full name. Moreover, avoid unnecessary abbreviations on the envelope.

2. Be clear while expressing your gratitude. Speak your heart out to make your note feel more personal and less generic. If you received money as gift, do not mention cash in the letter; rather use the word ‘generosity’. The bottom line is your letter must be able to convey genuine appreciation. Recall the most interesting moment and share it in your note. It gives a better personal touch.

3. Mention how much is the gift appreciated and how much the gesture means to you. Also give a small sneak peak on how you intent to use the gift.

4. Mentioning how you are related to the giver gives a better personal touch. Acknowledge your relationship and show your excitement into meeting them again. For people you do not regularly encounter, you may uses phrases like, “You are in my thoughts, and I hope all is well”.

5. Show your gratitude over and over again. Thank the sender for the kind generosity. Make them feel good. It acts as one of the basic thank you letter writing etiquette.

6. Wrap up your letter with Regards or Sincerely. A thank-you note is all about expressing your gratitude. Your words just need to be simple and clear. Only speak your heart out in the most personal and appropriate manner. 

Top Sample Letters Terms:

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Requesting Letter of Recommendation: The Right Etiquette

by emily on September 8, 2021

Recommendation Request Letter Etiquette
Recommendation Letter Etiquette

Letter of recommendation mostly runs in educational institutions. Professors seem to take such letters very seriously. The reason being it endorses the quality of the student, integrity of the professor and of course the university. Recommendation letters are important because if any student goes otherwise against the vested interest of the institute, the entire university’s reputation hangs in jeopardy.

Such letters are sensitive. You will require waiving your rights to glance through the letter. But many a times what happens is you don’t get the chance to review the letter after it has been written. Therefore, if you feel the person you approach to is reluctant about writing, politely take back the proposal and approach someone else. A poor or lukewarm letter of recommendation can potentially damage your chances of being accepted.

Tips to Requesting Letter of Recommendation

Below are a few etiquette to guide you on how to proceed with your Letter of Recommendation:

  • Approach a faculty member who knows you well. It will help you avoid generic recommendation and help you get a more specific one. The better a professor know you the more specific your letter will be.
  • Explain the purpose of the recommendation and make a formal request asking if he/she would be willing to write the letter. Do not be in a hurry. Let your professor take time to consider your request.
  • Approach for the letter at least a few weeks in advance of the deadline. Professors do not sit idle; they have a tight schedule and will have to take out some amount of time to make your letter thoughtful and distinctive.

Things to Provide for the Recommendation Letter

Here are the few things you need to consider and provide while requesting for a Letter of Recommendation:

  • A gist of the position or program you intend to apply along with the deadline of the same.
  • Provide information about any specific instructions or questions asked for in the recommendation letter.
  • Write about any pertinent information you wish to lay emphasis in the letter. For example, if you are good with your oral skills, ask your professor to provide a positive sense of your aptitude.
  • Ask him to mention about your interest in the program/position you are applying to.
  • Attach your resume for better understanding of your skills and qualification.
  • Provide a valid phone-number and email address as the writer might want to get back to your sometime.
  • If you are a graduate applicant, your letter of reference should be addressed to the program(s) you are applying to. Do not put a return address on the envelope as most professors prefer to send recommendations directly to the program. However, many programs today allow entering recommendations online. All you need is to provide the URL or email address.
  • Do not be selfish. Send a thank-you note and update the professor if the job was offered to you or you got accepted into the graduate program. Stay in touch; you never know when you will need them again.

Remember, a recommendation letter from a professor who focuses on your skills, abilities and motivation is more influential than a letter that only brags about your high grade.

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Perfect Etiquette to Writing Thank You Note

by emily on August 24, 2021

Thank You Note Etiquette Tips
Thank You Note Etiquette

Thank you note is about expressing gratitude. This simple concept is used to express appreciation in lieu of something good done to you or for a certain gift received. However, these notes can be intimidating at times. They are a way of saying how you feel about the gift and how was it helpful to you. They are normally sent in situations such as for wedding gifts, flowers, bridal or baby shower gifts, after being entertained by boss, after being hosted as a houseguest, for notes or gifts of congratulations etc.

Basic Thank You Note Writing Etiquette

Here are the basic etiquettes you may apply while writingthank you notes to friends, families, colleagues or associates.

  • Use introductory salutations like Dear Mr. / Mrs. Harper or Dear Rose to give a personal touch to your thank you note.
  • Express your heartfelt gratitude for the gift received. Mention about the gift and how much you loved it. Also mention about how and when you plan on using the gift. Use complimentary compliments.
  • Never mention anything related to money in your note. Focus on thanking the giver for his/her sweet generosity. Use phrases such as ‘Thank you very much for your generous’ or ‘Thank you for your generosity’.
  • Mention how you are connected to the giver. Acknowledge your relationship by penning down some fun filled past instances and hope for something similar in the future. If your relationship to the sender is formal, use a formal and standard tone.
  • Most importantly shower your gratitude. Use phrases such as,’ Thank you again for your kind gift.’

Structure of Standard Thank You Notes

The format of a standard thank you note looks something like this:

Salutation: Introductory salutations begin with Dear followed by the first or last name at the top.

Body: The body should not be more than 4-5 sentences long.

Signature: For informal notes, use salutation such as,’ love’ ‘fondly’ etc. For not so close recipient, use ‘sincerely’ or ‘best regards’. Your signature should follow.

Date: Cite the date on the left corner.

Return address: In case the letter does not reach its destination, it is sent back to the return address which is generally mentioned on the flap of the envelope.

Saying thank you does not consume much time. But it means a lot to the recipient. Hence respect their emotions and keep it in mind while writing such notes.

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8 Most Useful Etiquette in Business Writing Letter

by emily on August 14, 2021

Etiquette Business Letters Writing etiquette rules
Etiquette Business Letter Writing

Etiquettes in the business world are quite different from normal lifestyle. Your presentation matters a lot as it directly indicates your strength in business. Your first impression is hence very crucial.  In the same way, writing in business also depicts a lot about your personality. However, in writing, since it is impossible to express your tone, let the reader know your intentions by focusing on clarity and professionalism.

Here are 8 basic etiquette you need to consider in business writing letters to make your personality look professional.

  1. Never use slangs while writing to business associates. They are highly informal and unprofessional. Jargons too should be avoided. Using it might result in misunderstandings. They offend readers and hence might not be a very good idea.
  2. Make the written text conversational. You do not have to be overly formal. It is okay to be liberal and sound as though you are talking to a friend or colleague.
  3. Understand cultural differences and respect sentiments. Consider the differences in attitudes and beliefs of the person you are writing to. Understand their expectations and the level of formality you may approach to without offending the reader.
  4. Respect the receiver’s tactics of doing business and reflect it in your writing. It shows proper writing etiquette.
  5. Try to organize your thoughts by keeping business sentiments in mind. Your sentences should be able to get hold your readers’ attention.
  6. Highlight important information and re-edit it again and again till you are satisfied. Proofread and try to avoid archaic expressions and common grammar, punctuation and usage errors as much as possible.
  7. Tally your writing style in accordance to the present business environment. No one has the time to go through unnecessary words, phrases and repetition.
  8. Use a very simple language and avoid using of heavy and confusing phrases. Also masked and passive verbs should be out of question.

Keep these proper etiquette in mind to help avoid awkward situations or misunderstandings. Above all learn to respect the sentiments of your business associates. If you can play the card right, you don’t have to worry about the rest.

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Top Sample Letters Terms:

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Important Letter Writing Etiquette for Introductory Salutation

by emily on July 24, 2021

Introductory Salutation Letter Writing Etiquette, business letter
Introductory Salutation Letter Etiquette

Introductory salutation has a very important role to play in every kind of letter writing. It actually sets the ambiance for the rest of the letter. It can make or simply break the effectiveness linked with the sentiment of the letter. You need to consider the kind of relationship you entertain with the recipient. This is very important especially in business letters. The level of formality is always linked to the name, gender and position of the person the letter is sent to.

Basic Introductory Salutation Letter Etiquette

Here is a list of the basic introductory salutations you need to keep in mind in the letter writing process:

  • ‘Dear’ followed by the person’s name is generally the most standard way to open a business letter. Examples may be Dear Patrick, Dear Ms. Wong, Dear Mr. and Dr. Simpson, Dear Professor Ben etc.
  • If you are not must familiar with the reader or your relationship is a bit formal, you may use ‘Dear’ followed by the title and the last name or simply use the first name. For example, Dear Ms. Herper or Dear Rose.
  • If you are uncertain if a woman uses Miss or Mrs., use Ms. just to be on the safe side.
  • Use Professor, Dean, Sister, Rabbi, Imam, Senator, Governor, Captain, Admiral, and Judge instead of Mr., Ms., Mrs., and Dr. for these designations.
  • Use both names in the introductory salutation if you are writing to two people. For example, Dear Mr. Watson and Ms. Taylor
  • If you are uncertain about a person’s gender, use the full name instead. For example, Dear M.K. Cooper.
  • If you are uncertain about a person’s name or gender use generic greetings like ‘Dear Recruiter’, ‘Dear Sir or Madam’ instead of ‘To Whom It May Concern’.

Here is a tip: If you know the recipient quite well, salutations won’t matter much, but of you are in any kind of dilemma, always choose the formal route. The bottom line is salutation can make or break the success of your communication. The more appropriate your salutation is the more is the chance of a positive response.

To sum up, what matters in salutation is to determine the level of formality you want to forecast. If you could get this part right, you won’t have much difficulty in choosing the right salutation.

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How to Write Effective Business Letters with Right Etiquette

by emily on June 21, 2021

Business Letter Writing Etiquette, Business Letter Writing Tips
Business Letter Writing Etiquette and Tips

Letter writing is very important in business communication. It is considered as one of the basic advertisement strategy adopted by companies. However, writing requires a lot of skills and techniques especially while writing formal letters. The key to successful business is mastering the mechanics of language but sadly, not many are quite acquitted to this art. They normally depend on their administrative assistants to produce satisfying letters. With the tough competition around, many companies have come up with their signature letter writing presentation for both business and public usage.

Common Etiquette for writing Business Letters

The basic etiquette to formal letter writing is it should look professional and have a businesslike appearance. It should be neat and symmetrical with no typographical, grammatical, or spelling errors as mistakes of any such sort look quite unprofessional. You need not write hyperbolic words. Stick to simple and plain language instead.

For a more distinctive approach, use a contemporary letterhead and envelope design template. These letters are normally written in block style with left justification. The text is normally kept single spaced. It is only between paragraphs double spaces is preferred.

Different Fractions of Business Letter

Business letters include the following sections. Read through:

The date line is written two to six lines below the last line of the printed letterhead.

Reference line which happens to be a numerical file number, invoice number, policy number, or other reference information appears below the date.

If you require using special notations like ‘confidential’ it normally goes two lines below the date.

In the inside address, addressee’s title and full name, business title, business name, and full address is included.

If the addressee is not specific, you may add ‘Attention: ________________.’

Basic introductory salutation goes with ‘Dear ______________’ after the attention line.

The main body should contain the main text. Use may also use paragraphs, bullet lists, and number lists (optional).

Complimentary closing is introduced two lines below the last line of the message. It is normally kept left justified.

Signature block include your typed name and title along with your signature.

Enclosures if any are termed as enc, encl, enclosures (3), or 3 encs.

In case of required postscript, it is included below the last text on the page followed by a short sentence.

Basic Business Letter Layout

Thought different companies follows different layout there is still a basic design which goes this way:

  • Date
  • Addressee’s name, title, company name and address
  • Salutation
  • Subject line
  • Main body
  • Signing off
  • Sender’s own name and title

Professional business writing follows the phrase ‘Keep it simple silly’. The wordings should be as clear as possible. And as already mentioned above, your business letter should be free of typographical, grammatical or spelling errors.

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Etiquette and Tips on How to Address to Government Officials

by emily on May 28, 2021

Government Official Letter Writing Tips, Government Official Letter Etiquette
Government Official Letter Writing Tips

Addressing to government officials does not always follow the same pattern as other professional letters. Etiquette are quite different in this field of writing. These public servants are mostly accustomed to hearing to constituents and its tone. Hence, letters need to be kept official with just the right tone and must be short. They never have time to read long meaningless letters. 

10 Tips on Government Official Letter Writing

Before writing to any government officials make sure about your recipient and his/her position. Understand your subject matter and decide what and how to write accordingly. For example, if you plan on writing about a neighborhood park repair, your letter could be sent to the Department of Parks and Recreation in your area.

Here are the 10 basic etiquette to writing such letters:

1. Your letter should not be more than one page long.

2. Every letters sent should address to only one issue at hand. Avoid multiple issues.

3. Try to be as polite and respectful as possible.

4. Use of proper salutation is very important while addressing to government officials.

5. It is okay to use the CC: option if you have to send your letter to more than one government official.

6. Information like name, place and dates are very important in government official letter writing. Hence, never forget to mention them with special attention.

7. In case of issues as sensitive as crime related, mention the full name of prisoners or victims and facts like the arrest and place of detention.

8. Your letter can always be signed by multiple persons depending on the demand.

9. Use complimentary closings such as ‘Most respectfully’, Very truly yours’, ‘Sincerely yours’ etc.

10. If you get back a response to your letter, do revert it with a letter of appreciation as gesture.

Rough Format of Government Official Letter

1. In the first paragraph introduce yourself to the official and refer about the case and issue you have at hand.

2. The second paragraph should include additional information about the case. Include details such as

3. In the third paragraph make your request. It may be either for medical treatment, release from detention, fair trial or other related issue.

4. Request for a reply in the fourth paragraph and talk about your appreciation for attending to the matter.

5. End the letter with a complimentary closing followed by your signature, name and return address.

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Top Sample Letters Terms:

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Effective Letter Writing Etiquette to Catholic Priest

by emily on May 20, 2021

Letter Writing Etiquette to Catholic Priest
Letter Writing to Catholic Priest

Writing a letter to a Catholic priest is no different from writing a business or formal letter. It follows almost the same formatting as other professional letters with proper salutation and addresses. However, you only need to follow an appropriate level of familiarity when it comes addressing to a catholic priest. Formality and doctrine are two entities that require special attention. No matter how the get-up might have changed for priest with the changing time, the expected level of formality to be maintained have not changed over time.

Letter Writing Etiquette while addressing to Catholic Priest 

Not many changes have been observed when it comes to addressing a letter to a Catholic priest. The traditional etiquette still remains obsolete. Here are a few etiquettes to require keeping in mind while addressing to a catholic priest in a letter:

  1. Such letters normally begin with ‘The Reverend Father’ followed by the priest’s first and last name. You may include his middle name or middle initials too.
  2. If the letter requires conveying a formal tone, ‘The Reverend Father ___________’ can be used.
  3. If the letter is personal, ‘Father _____________’ is preferred.
  4. If you have a special relationship with Priest, you may use ‘Dear’ followed by the first and last name.
  5. If the priest is a member of a specific religious order, do add the initials of the priest’s community post his name too. The initials are normally written in block separate by periods.
  6. A good general closing for a formal or business letter to a priest is “Yours sincerely,” followed by your first and last name. Only the first word in the closing is capitalized.
  7. ‘Yours sincerely’ followed by your first and last name is normally considered as the most ideal closing. Also capitalize the first word in the closing.

The body of the letter is not supposed to follow any strict procedure. As long as the tone is respectful you are ready to go. Ask for the priest’s blessing in the end.

What to Include in the Envelope

The envelope in which you address to the priest should always be presented formally. The basic etiquette is to use ‘Father’ with the priest’s first and last name as follow ups. Write the name of the parish below the priest’s followed by the address of the parish. Mention your full name, the name of your organization and the return address in the envelope. It is normally placed at the upper-left corner. 

A few Tips that might come handy

  • Letter to Catholic priest should be written in white paper and black ink.
  • Refer to English dictionaries with style section mentioning different ranks in the Eastern Orthodox, Russian Orthodox and Episcopalian Churches for your convenience.
  • Go for effective background research before writing such letters. Get acquainted with the various reverential forms of address.

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Basic Etiquette Used in Writing Formal Letter

by emily on May 13, 2021

Formal Letter Writing Etiquette, Basic Rules of formal letter
Formal Letter Writing Etiquette

With the heavy impact of new media, letter writing has become a lesser preference both in the personal and corporate world. But whatever might it be, the need for formal letters will never go extinct. They are still required in sectors like cover letters for job applications, questionnaires or surveys or even letters of complaint, say to your bank manager.

The basic etiquette to writing formal letter include writing in the correct format, making it short and precise, relevant, grammatical or spelling mistakes free, polite and well presented.

Below is the most required etiquette to formal letter writing:

1. Most importantly, formal letters should be concise and relevant. No one has the time to read long paragraphed letters. The trick is your letter should take seconds to read rather than minutes. Do not beat round the bush and get straight to the point. And do not be repetitive as well.

2. Your letter must be free of any sort of grammar or spelling mistake. It shows unprofessionalism and gives a bad impression especially when you are applying for certain job. If you are typing it on the computer, use the spellchecker and a good dictionary.

3. Use of proper tone is one of the basic etiquette to formal letters. Do not use colloquial language, slang or jargons, but it does not mean you require being overly formal. Use the kind of language you use in academic writing. Avoid emotive, subjective language and vague words like nice, good, etc.

4. Your language should be polite and respectful. Try to incorporate modal verbs like would, could and should in your writing. They sound respectful and formal. But hang on. It has a limit. Over doing it may sound old fashion. Avoid the thesaurus and stay away from unnecessarily long words.

5. Formal letters requires to be well presented. Do not experiment and follow the basic rules to letter writing. Keep your address in the top right hand corner with your number and email address if you would like to. The name and address of the recipient goes below on the left. Position of the date is rather flexible but is usually below the addressee detail. Next in line is the introductory salutation, subject line, short, clear paragraphs in the main body and appropriate end salutation. 

First impressions are important, hence proofread your formal letter again and again least it goes to the bin.

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