Etiquettes in the business world are quite different from normal lifestyle. Your presentation matters a lot as it directly indicates your strength in business. Your first impression is hence very crucial. In the same way, writing in business also depicts a lot about your personality. However, in writing, since it is impossible to express your tone, let the reader know your intentions by focusing on clarity and professionalism.
Here are 8 basic etiquette you need to consider in business writing letters to make your personality look professional.
- Never use slangs while writing to business associates. They are highly informal and unprofessional. Jargons too should be avoided. Using it might result in misunderstandings. They offend readers and hence might not be a very good idea.
- Make the written text conversational. You do not have to be overly formal. It is okay to be liberal and sound as though you are talking to a friend or colleague.
- Understand cultural differences and respect sentiments. Consider the differences in attitudes and beliefs of the person you are writing to. Understand their expectations and the level of formality you may approach to without offending the reader.
- Respect the receiver’s tactics of doing business and reflect it in your writing. It shows proper writing etiquette.
- Try to organize your thoughts by keeping business sentiments in mind. Your sentences should be able to get hold your readers’ attention.
- Highlight important information and re-edit it again and again till you are satisfied. Proofread and try to avoid archaic expressions and common grammar, punctuation and usage errors as much as possible.
- Tally your writing style in accordance to the present business environment. No one has the time to go through unnecessary words, phrases and repetition.
- Use a very simple language and avoid using of heavy and confusing phrases. Also masked and passive verbs should be out of question.
Keep these proper etiquette in mind to help avoid awkward situations or misunderstandings. Above all learn to respect the sentiments of your business associates. If you can play the card right, you don’t have to worry about the rest.
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