Recommendation Letter

Letters of recommendation is one of the most important documents you require to gather during your college admissions procedure. Your teachers are normally the most reliable figures you need to approach to for persuasive letter of recommendation writing to get admitted to the desired institute. Such letters should include the course you are applying to and your active participation in classroom discussions. Good grade in a course alone cannot be sufficient for your teacher to pen down your recommendation letter Etiquette.

Here is the mandatory information you require to provide to your teachers while requesting for your recommendation letter.

1. Basic description about the program you are applying for. Also mention about the application deadline.

2. Mention about specific instructions requested by the program in the letter.

3. Mention about your special skills and areas you want to emphasize in the letter. For example, if your position requires excellent oral skills, ask your teacher to focus on the same.  Refresh his/her memory about how good you were in his class.

4. Ask your teacher to provide a statement of your interest in the applied program.

5. Provide your resume, contact number and email address in which you can be reached to.

6. Provide copies of the course material that was graded and returned to you.

7. It is a good etiquette to offer a stamped, addressed envelope for your reference letter. However, in many cases, the teacher prefers to send the letter of recommendation directly to the institute for the sake of confidentiality. Hence, you need not put a return address on the envelope.

8. Recommendations can also be posted online today. Hence do not miss on providing the URL or email address for submission of the letter.

What next for the Most Appropriate Recommendation Letters

Now or never

Ask for your letter of reference at the earliest. You are not the one person asking for a letter. There are many in the line. Some teachers prefer writing them during holidays. Hence the earlier you ask, the earlier your letter will get completed.

Gratitude goes a long way

Cultivate a habit of thanking the person who writes your letter of recommendation. This is something you will need in every major turn of your life. Hence, by sending a thank you letter you will be in good terms with your teacher. This etiquette will prove to be fruitful in the long run.

Refresh your teacher’s memory

Write a short cover letter mentioning your outstanding traits in the classroom. Also mention about any great memorable moments and the details mentioned above. Highlight your grade point average (gpa) in the subject applied for along with the cumulative gpa. The better information you provide, the better the chances to get what you want to be written.

Following are a few tips you require to keep in mind while requesting for recommendation letter from your teacher.

• Never demand on what needs to be written. Least you may do is to request for your desired input.
• Be friendly, polite and update your teacher about yourself and your work
• Do provide postage for letters or the URL in case of electronic messaging
• Never depend on email. Get it in person.
• Learn the art of saying ‘thank you’. It goes a long way.

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Letter of recommendation mostly runs in educational institutions. Professors seem to take such letters very seriously. The reason being it endorses the quality of the student, integrity of the professor and of course the university. Recommendation letters are important because if any student goes otherwise against the vested interest of the institute, the entire university’s reputation hangs in jeopardy.

Such letters are sensitive. You will require waiving your rights to glance through the letter. But many a times what happens is you don’t get the chance to review the letter after it has been written. Therefore, if you feel the person you approach to is reluctant about writing, politely take back the proposal and approach someone else. A poor or lukewarm letter of recommendation can potentially damage your chances of being accepted.

Tips to Requesting Letter of Recommendation

Below are a few etiquette to guide you on how to proceed with your Letter of Recommendation:

• Approach a faculty member who knows you well. It will help you avoid generic recommendation and help you get a more specific one. The better a professor know you the more specific your letter will be.
• Explain the purpose of the recommendation and make a formal request asking if he/she would be willing to write the letter. Do not be in a hurry. Let your professor take time to consider your request.
• Approach for the letter at least a few weeks in advance of the deadline. Professors do not sit idle; they have a tight schedule and will have to take out some amount of time to make your letter thoughtful and distinctive.

Things to Provide for the Recommendation Letter

Here are the few things you need to consider and provide while requesting for a Letter of Recommendation:

• A gist of the position or program you intend to apply along with the deadline of the same.
• Provide information about any specific instructions or questions asked for in the recommendation letter.
• Write about any pertinent information you wish to lay emphasis in the letter. For example, if you are good with your oral skills, ask your professor to provide a positive sense of your aptitude.
• Ask him to mention about your interest in the program/position you are applying to.
• Attach your resume for better understanding of your skills and qualification.
• Provide a valid phone-number and email address as the writer might want to get back to your sometime.
• If you are a graduate applicant, your letter of reference should be addressed to the program(s) you are applying to. Do not put a return address on the envelope as most professors prefer to send recommendations directly to the program. However, many programs today allow entering recommendations online. All you need is to provide the URL or email address.
• Do not be selfish. Send a thank-you note and update the professor if the job was offered to you or you got accepted into the graduate program. Stay in touch; you never know when you will need them again.

Remember, a recommendation letter from a professor who focuses on your skills, abilities and motivation is more influential than a letter that only brags about your high grade.

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To Whom It May Concern:

This letter is in reference to the job application of Ms. Cynthia Russell in your organization.

She worked with me at ‘Capital Corp’ for four years.

I am highly satisfied with her performance as an ‘Office Assistant’. She was a dedicated and sincere employee of this company. She would always complete her assignments in time.

She has a very positive attitude and helping nature. She was very co-operative to all the staff here. She would take initiative for a lot of things. She was a real multi-tasking person and would handle and complete different tasks at one time.

I would say that she was a true asset to this company and really contributed to our success for these years.

She was excellent at both levels, professional and personal. She will definitely add value to any company she goes to.

So, I am pleased to recommend Ms. Cynthia Russell in your company.

Regards,

Melvin Andrews
(Sales Manger)

David’s Creations

 Download Sample Recommendation Letter In Word Format

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To: <recipient(s)>
From: Jacob White
cc:
Date: 05/1/12
Subject: <subject of memo>

I would like to recommend that <recommendation.>
The advantages of <required actions> are as follows:
– <list of benefits>
<Next step.>

Download Sample Recommendation Letter In Word Format

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