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Right Etiquette to Follow for Requesting Recommendation Letter from Teachers

by emily on September 24, 2021

Letters of recommendation is one of the most important documents you require to gather during your college admissions procedure. Your teachers are normally the most reliable figures you need to approach to for persuasive letter of recommendation writing to get admitted to the desired institute. Such letters should include the course you are applying to and your active participation in classroom discussions. Good grade in a course alone cannot be sufficient for your teacher to pen down your recommendation letter Etiquette.

Here is the mandatory information you require to provide to your teachers while requesting for your recommendation letter.

1. Basic description about the program you are applying for. Also mention about the application deadline.

2. Mention about specific instructions requested by the program in the letter.

3. Mention about your special skills and areas you want to emphasize in the letter. For example, if your position requires excellent oral skills, ask your teacher to focus on the same.  Refresh his/her memory about how good you were in his class.

4. Ask your teacher to provide a statement of your interest in the applied program.

5. Provide your resume, contact number and email address in which you can be reached to.

6. Provide copies of the course material that was graded and returned to you.

7. It is a good etiquette to offer a stamped, addressed envelope for your reference letter. However, in many cases, the teacher prefers to send the letter of recommendation directly to the institute for the sake of confidentiality. Hence, you need not put a return address on the envelope.

8. Recommendations can also be posted online today. Hence do not miss on providing the URL or email address for submission of the letter.

What next for the Most Appropriate Recommendation Letters

Now or never

Ask for your letter of reference at the earliest. You are not the one person asking for a letter. There are many in the line. Some teachers prefer writing them during holidays. Hence the earlier you ask, the earlier your letter will get completed.

Gratitude goes a long way

Cultivate a habit of thanking the person who writes your letter of recommendation. This is something you will need in every major turn of your life. Hence, by sending a thank you letter you will be in good terms with your teacher. This etiquette will prove to be fruitful in the long run.

Refresh your teacher’s memory

Write a short cover letter mentioning your outstanding traits in the classroom. Also mention about any great memorable moments and the details mentioned above. Highlight your grade point average (gpa) in the subject applied for along with the cumulative gpa. The better information you provide, the better the chances to get what you want to be written.

Following are a few tips you require to keep in mind while requesting for recommendation letter from your teacher.

  • Never demand on what needs to be written. Least you may do is to request for your desired input.
  • Be friendly, polite and update your teacher about yourself and your work
  • Do provide postage for letters or the URL in case of electronic messaging
  • Never depend on email. Get it in person.
  • Learn the art of saying ‘thank you’. It goes a long way.

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Directed Letter of Recommendation Requesting Reply

by emily on June 26, 2012



(Individual) has been associated with our firm for quite a lot of years and has been one of our outstanding employees in the accounting department. For personal family issues, he is moving to your zone and we are very sad to lose him.

He has all of the good qualities you would expect from a good employee and I genuinely feel that any firm that hires him will be quite fortunate.

I believe that it could be mutually beneficial if the two of you could meet once he arrives in (city). He is mature and of course realizes that there may not be an opening for him at this time.

Shall I suggest that he make an appointment with you? I will be looking forward to your early response.

Directed Letter of Recommendation Requesting Reply


Sample Recommendation Letter For Internship Letter

by emily on April 4, 2012

The General Manager,
JFK International Airport
New York – 41256

June 14, 2012

Dear Sir,

As discussed with you two weeks ago, I am sending a team of ten students from ‘High Sky Aeronautical Engineering Institute’ for a one week internship at your airport.

I am recommending all of them for a successful internship at your esteemed organization.

The primary objective of this internship is to help them accomplish their technical project as a condition of their academic requirements.

The team has five boys and five girls. For this project, we have chosen the best students.

Further, I request you to please carry out a plan of different tasks for such interns on a rotation basis until the next two years, as per our agreement.

After the internship, if you feel that any one of them is suitable for your organization, it will be great support for us.

The intern team will report to you tomorrow morning with an official letter signed by me.

Thanking you.


Jon Owens
High Sky Aeronautical Engineering Institute

Download Sample Recommendation Letter For Internship Letter In Word Format

Other Related of Recommendation Letter Format

Recommendation Letter From Employer
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Sample Recommendation Letter for Colleague Letter

by emily on April 4, 2012

Mr. Terrance Boyd

General Manager
Garrison Aeronautics Ltd,
Washington D,.C. – 45213


Dear Mr. Boyd,

I am writing in reference to the recent company circular for selecting the best performer in the maintenance department.


I want to recommend Mr. Rene Dixon, Sr. Eng., Maintenance for this award. He is really the best performer in our department and he has been giving his best since the last two years consecutively.

Over the years, he has proved his abilities and skills. He has been always able to solve the toughest of the tough problems we faced. He is a well qualified professional with great experience. He worked extra when needed and never denied for it.

Talking about his personal traits, he is always co-operative to his colleagues. He goes out his way to help us all and he is the first one to offer a helping hand. It has been a long time since I know him and he is a very nice person and of good conduct.

He is a great asset of this organization and I am sure that he will contribute in a huge way when promoted to a superior position.

Rene is a pleasant, helping and intelligent professional. He deserves this award and at the same time I would also recommend a promotion for him as he has done so much for this company and he is very loyal.

So, it is the right time to recognize him for his talents and dedication. It will be helpful to support his promotion for the coming appraisal month in our company.

Thanking you.

Freddie Porter

Chief Engineer

 Download Sample Recommendation Letter for Colleague Letter In Word Format

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Sample Recommendation Letter for Citizenship Letter

by emily on April 4, 2012


Citizens Record Dept.
U.S. State Department
New York – 45213


Internal Affairs Dept.
U.S. State Department
New York – 41257

April 12, 2012

Dear Sir,

This is in reference to the citizenship application of Mr. Pablo Torrez, a Mexican national who wants to be a U.S. citizen.

I would like to inform you that Mr. Torrez is of Mexican origin and has been residing in Austin, Texas for the past ten years.

He migrated to the U.S. in 2000 in search of employment and since then, he is living here. Presently, he is working with a social welfare group that is working for Mexicans in Texas.

After ten years of residence, Pablo seeks U.S. citizenship. Our department has verified all the information he provided us and they have been found correct.

For the past ten years, he is residing at –

Apt 11, Joe’s Society
Melinda St, Austin, Texas – 12541

His Mexican passport no. is F41526345H and he does not hold any U.S. identity documents. Please find attached documents along with this letter.

We request you to consider his citizenship application.

Thanking you.


(Name & Sign here with stamp]

Citizens Record Dept.

Download Sample Recommendation Letter for Citizenship Letter In Word Format

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Sample Recommendation Letter for an Engineering Student Letter

by emily on April 4, 2012


Mr. Jim Parker
Xavier’s Girls School
Dallas – 41523


Dr. Alex Parson
The Principal
Hayes Engineering School
Dallas – 41526

March 14, 2012


Dear Mr. Parson,

This is in recommendation of Ms. Heather Bryant regarding admission in your institution in the ‘B.Tech’ degree course.

I would like to inform you that Ms. Bryant has been my student in our school. I am Craig Thomas, her Chemistry teacher.

She passed her school examination with good grades. Heather was exceptionally good in studies, she ranked 2nd in the class. She has also cleared the entrance exam for engineering with good percentile.

Your institute is known for an international academic environment with all modern facilities for students and every engineering student wants to get admission in your college.

I believe that give a chance in your prestigious college, she will be able to learn the fundamentals of engineering efficiently and will succeed in future.

So, I recommend Ms. Heather Bryant for admission in your B.Tech program. I am enclosing related documents in support of her application.

Please consider her admission.



Mr. Jim Parker
Xavier’s Girls School

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Sample Good Letter of Recommendation Letter

by emily on April 4, 2012

Recommendation Letter

Having a well written recommendation letter in your hands strengthens your application for a number of purposes. A recommendation letter increases your chances of approval and serves your purpose. This letter should be written by a person who knows you for a considerable time.

Recommendation letters are for different purposes and hence, people on different designations may be requested to write a letter.

For instance, if you want to get a job, then you would have to get your reference letter written by the immediate senior in your office. The person would highlight the professional accomplishments achieved by you during your tenure in the company. When you leave a company, request your supervisor to provide you with the letter.

And, if you need to get admission in a college or university, then an academic reference letter should be written by your teacher or professor. This letter is also issued for scholarships. This type of letter states your academic achievements and highlights your qualities, learning abilities and scores. For this type of letter, it is good to request your teacher/professor to provide you with the letter one month in advance.

Also, a character reference letter is required for different purposes like adoption, association membership etc-etc.

When you approach the person who will write the letter, you should provide all the necessary information with copies of certificates & documents which are to be submitted along with the application.

Download Sample Good Letter of Recommendation Letter In Word Format 

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Sample Character Letter of Recommendation Letter

by emily on April 4, 2012

To Whom It May Concern:

I was a pleasure knowing Adriana Martins for the past five years. I have known Adriana in different roles.

Earlier, she used to be a helper of my aunt Maria D’souza, and then she would handle the responsibility of my two children as a Nanny. I must say that she is a great care-taker. She knows it equally well how to take care of children and old people.

Later, she played the role of my riding student, and helped me for a number of different kinds of tasks at my stud farm. I received her complete support for running an animal husbandry facility successfully.

I would like to say that Adriana is really a sincere and dedicated girl towards her work. She is smart and loves to work hard. She can work in all circumstances and she is a quick learner.

I am sure that she will reach new heights in the future.



Patrick Stevens

Ph. – 415-452-5478

 Download Sample Character Letter of Recommendation Letter In Word Format