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How to Write a Good Condolence & Sympathy Letter

by emily on June 4, 2021

Condolence Letter Writing Tips, How to Write sympathy letter
Condolence Letter Writing Tips

Consoling someone who has recently lost a loved one is never easy. No matter how able we are in speaking, we always fall short of words in such circumstances. Most people approach the writing style. Sending condolence letter is the most appropriate way to let someone know that you are available for support and serves as a platform to express your sorrow for the deceased. The format is kept plain and fully supporting.

Sympathy letter Inclusions

A condolence or sympathy letter is written to the individual closest of the deceased. The receiver may be to the spouse, partner, parent or sibling. Here is a rough idea of what the letter should contain:

  • It should include from where you heard about the loss.
  • Pay tribute to the deceased and mention how the loss made you feel.
  • Mention how was the deceased special to you. What were his/her most fond characteristics?
  • Offer your condolences. Mention how deeply you were touched upon receiving the news.
  • Cherish a few memories of the person who passed away.
  • Acknowledge the grief and offer support and help at times of need.
  • Send your sympathy letter with a heartfelt closing.

Quick Condolence Letter Writing Etiquette 

Here is the basic condolence writing etiquette you must follow to be able to express the right emotion.

  • You are expressing your sorrow through this letter. Hence it should be natural and genuine. The letter should come out directly from the heart in the simplest language.
  • Avoid dragging letter. Do not add unnecessary details or ask unrelated questions about the loss. All you can do only wish the recipient well and to take care. 
  • If the deceased was not close to you and you don’t know much about him/her play safe. Talk about the importance of that person to the recipient of the letter.
  • Write every line from the heart. Express about your availability of any needed help or support. Include your personal number on the letter if you may.
  • Sympathy notes are personal hence never use emails unless for extreme circumstances like international links.
  • The tone should be kept light. A direct approach will help you out in this situation.
  • The content should be directed to the bereaved and not to the deceased.

Other Related Letter Etiquette Format

Leave Letter For Condolence Letter
Sample Deepest Sympathy Condolence Letter
Sample Formal Condolence Letter
Sample Death Father Condolence Letter
Sample Death Mother Condolence Letter
Sample Advertising Condolence Letter

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Sample Words Of Sympathy Condolence Letter

by emily on January 12, 2012

From: Mr Samuel McCain

Dear Mrs Johnson,

Police Captain

San Francisco Police Dept

To: Mrs Susannah Johnson

# 2432, Armstrong Ave.

San Francisco – 43542


30th September, 2012

Dear Mrs. Johnson,

On behalf of the SFPD, I have to convey this sorrowful message to you that your son, Sgt Douglas Johnson died on 29th September, 2012 in a shoot-out with criminals on Rudolf Street, San Francisco.

I express my sympathy on his tragic death. I knew him since a long time. He was an honest Police Officer with true dedication for his duties & to help people with law& enforcement matters.

Please accept our heartfelt condolences from the whole staff of SFPD.

With regards

Michael Anderson

San Francisco Police Dept

Download Sample Words Of Sympathy Condolence Letter in Word

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