Sample Cannot Make It to Meeting Will Not Attend Letter

Cannot Make It to Meeting: Will Not Attend

To – [Individual/Group Name]

From – [Sender Name]

Date – […..]

Subject – Meeting on (meeting date)

I want to inform you that it will not be possible for me to attend our scheduled meeting on [meeting day & time].

Actually, [State here reasons why you cannot make it to the meeting].

For instance – At this time & the same day, I already have an appointment with [client/customer name] in my weekly agenda.

As I know how busy you all are, so I won’t disorder this important meeting, and would suggest that you have this meeting without me.

– [Write here about the alternative – submitting your report for the meeting etc.]

I will be speaking with [person name] the next day to know about the discussions & conclusions of this meeting.

I am really sorry for this inconvenience. I will be sending my report before the meeting.

Thanks