123 Lane, Area 456,
City, State, Pin Code
May 19, 2012
(Mention Recipient’s Address Here)
Our company is planning a (type of event) on (date) and would like some help planning and executing this event. Of course we want it to be inspiring and outstanding. There will be approximately (number) attendees and the dress code shall be (dress code).
I understand that you can help us with all the arrangements, specifically: (where help is needed). Please call me at (phone number) to set up a time to review our needs, your capabilities and how we might make this a memorable event! We are interested in moving as quickly as possible.
encl: (List of enclosed items goes here)