Excessive Long Distance Calls Made With Company Phones Calls-
[Name, Company Name & Address here]
We value you as an important part of our organization. You have been employed by us for the past [duration], and we are very satisfied with your services. However, there is an issue that we need to talk about with you.
As part of our business operations, we understand it very well that your team has to make many calls a day, however we have noticed that there has been a significant increase in the number of long-distance calls made from our business telephone lines
For your knowledge, our business telephone bills have raised up to $[amount] during the last [no. of months], and it is mainly because of the long distance calls – [month name] bill was for $[amount], [month name] bill for $[amount], and [month name] bill amounted to $[amount].
And, I am really unable to understand the legitimate requirement for such a large number of calls.
So, I direct you to have a watch over the long distance calls made from your department, and request you to cut down the number of calls where necessary.
[person first name], if there are really some genuine reasons that require making this number of long distance calls, please let me know about it. Otherwise, I have my confidence in you that you will handle the matter and take necessary actions to solve this issue.