Prospecting Public Relations Firm
[DATE, ex. Thursday, February 2, 2012]
[RECEIVER’S NAME, COMPANY AND ADDRESS, ex.
123 Lane, Area 456,
City, State, Pin Code]
Dear [Name, ex. Sean Peterson],
We are interested in learning more about the type of services you can provide for our firm. Our company would like to make a contract for your services with your firm, [COMPANY NAME, ex. XYZ Co]. We are [TYPE OF FIRM AND NATURE OF BUSINESS, ex. an air conditioner manufacturer]. [MENTION PUBLIC RELATION CONCERN, ex. We are especially concerned of our public relations. We have received several letters and complaints from members of the public who disprove of our business because of our business practices.]
[MENTION WHAT SERVICES YOU WANT, ex. we would like your firm to handle all our marketing campaigns and all public relations in all the campaigns]. We would like to start this contract for a [DURATION, ex. one-year] contract. I would be interested in hearing from you regarding your fees for the services rendered by your firm.
I can be reached at 345-695-0042 or firstname.lastname@example.org. Looking forward to the great opportunities together.
[SENDER’S NAME, ex. Bob Travolta]