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Sample How to write a Reference Letter

by emily on April 5, 2012


Recommendation Letters

A recommendation letter or reference letter is written to confirm an individual’s skills, characters and accomplishments for different purposes. Recommendation letter is also written in favor of a business.


Types of Recommendation Letter – Educational Reference letter, Character reference letter and Job Reference letter.


1. Educational Reference Letter – An academic reference letter is required to get admission into a college or university. It is also written for scholarships. Many times, numeric scores alone cannot guarantee the admission. In fact, institutes simply use the grades for the screening process to cut down the number of applicants. In such a situation, an academic reference letter is extremely important for students.

2. Character Reference Letter – A well written character reference letter can help you for many different purposes. You may require this letter for academic admissions, a job, and an adoption, child custody, a membership in a club or association or to rent a house etc-etc. This letter highlights your personal traits and strengthens your application for all these purposes.

3. Job Reference Letter – Getting a job is not easy; no matter how talented you are as the competition is really tough. Today, Apart from a Resume and cover letter, it is also required to get an ‘Employment/Job reference letter’ to secure a job. This type of recommendation letter is usually written by the immediate senior person in a company.


How to write a Recommendation Letter

It is required to write such a letter on company or school/college letter-head mentioning designation of the writer.

When it comes to writing a recommendation letter, the first thing that comes here is that one should have known the concerned person for a reasonable time for referring or recommending them for any purpose. The writer should mention the duration they know the person for and how well they know the person.

A reference letter should state the credibility of the writer in the very beginning of a letter. In the start of a letter, the writer should state the relationship between them and the concerned person. Recommendation letters are written by people who are your immediate contact points in your educational institute, employment or other association. In many cases, recommendation letters can also be written by any person who knows you for a long time. For instance, your close neighbor may be asked to provide a reference/recommendation letter if you want to adopt a child.

After the introduction, the writer should emphasize on the attributes of the concerned person. The letter should have brief information about the accomplishments of the concerned person. Apart from professional or academic achievements, a letter should also state the personal traits of a person. It should mentioned specific examples that highlight the personal traits of a person. A ‘Character reference letter’ is a good example in which the main focus is on the personal qualities.

An important part of recommendation letter – the weaknesses. People get confused that whether to mention the weaknesses of a person or not. Well, the result depends on the addressee; a person may get impressed with the honesty shown in the letter, while some other person may take it seriously and decide against the concerned person. It all depends on the specific situation you are writing a letter for, so there is no ‘perfect answer’ to this concern.

While writing this type of letter, a writer should take enough time to choose words carefully and not make any mistake. Always provide your writer with the necessary documents that generally include –

  • Copy of your academic transcript – a photocopy is fine
  • Copy of your Resume informing everything about you
  • Copy of documents like experience certificates etc.
  • Any forms required to be submitted along with the letter


A recommendation letter should include the contact details of the writer. A cover letter works well along with a letter.

It is advised to sit & talk with the writer before a letter is written. A writer may miss something important in the letter that you specifically wanted in it. Provide all the information to the writer like the position you are applying for and your future goals etc.

The end part of a recommendation letter should repeat the recommendation for the person.

Following these guidelines ensures a great recommendation letter and serves your purpose.


Note – If the first person who is supposed to write a letter for you is not confident about writing an impressive letter, then it is better to seek an alternative as presenting a mild letter that competes with many other attractive letters can sometimes decrease your approval chances.

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Sample Adoption Reference Letter

by emily on April 5, 2012

Adoption Reference Letter

Adoption agencies and orphanages require an adoption reference letter from people who know the couple interested for adoption.

This reference letter states that a couple who wants to adopt a child has all the needed things in their home to raise a child efficiently. An adoption reference letter is a written form of prospective parent’s assessment, it supports their adoption application.


Sample Adoption Reference Letter 



Mother Superior,

New London Orphanage,
156, Connaught Square

London – W2 2LK

11th February, 2012


Dear Madam,

I am writing in reference to the child adoption application of Mr. and Mrs. Brooks.

I want to tell you that I spent about one week with this aspiring couple and, after a careful conclusion, I support their application.

The couple invited me to their home and I got to see all the arrangements they have made for the child to be adopted. I was told everything in detail regarding the activities and plans they are carrying out for their adoption. They have also selected a school for the child.

Further, the relationship of this couple is also stable; they are married for the past ten years with no issues and, that is a very positive thing for adoption. Their financial condition is sound too.

I am very much sure that the new child will get a great atmosphere in this family. The child will get everything necessary in this home for a secured future.

So, I highly support their adoption application. In future, if you need any additional information about Mr. and Mrs. Brooks, I am open for communication.



Arthur Luis

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Sample Good Letter of Recommendation Letter

by emily on April 4, 2012

Recommendation Letter

Having a well written recommendation letter in your hands strengthens your application for a number of purposes. A recommendation letter increases your chances of approval and serves your purpose. This letter should be written by a person who knows you for a considerable time.

Recommendation letters are for different purposes and hence, people on different designations may be requested to write a letter.

For instance, if you want to get a job, then you would have to get your reference letter written by the immediate senior in your office. The person would highlight the professional accomplishments achieved by you during your tenure in the company. When you leave a company, request your supervisor to provide you with the letter.

And, if you need to get admission in a college or university, then an academic reference letter should be written by your teacher or professor. This letter is also issued for scholarships. This type of letter states your academic achievements and highlights your qualities, learning abilities and scores. For this type of letter, it is good to request your teacher/professor to provide you with the letter one month in advance.

Also, a character reference letter is required for different purposes like adoption, association membership etc-etc.

When you approach the person who will write the letter, you should provide all the necessary information with copies of certificates & documents which are to be submitted along with the application.

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Sample Adoption Recommendation Letter

by emily on April 4, 2012


Mr. Danny Taylor
Apt 15, Morgan Apts.,
Arlington St., New York – 45213

Mrs. Brenda Smith
Peter’s Orphanage
Hampstead St., New York – 45213

February 01, 2012


Dear Mrs. Smith,

This letter is in reference to the adoption application of Mr. &, Mrs. Rogers.

Mrs. Maggie Rogers is my daughter and I support this application very much.

Unfortunately, my daughter is not able to conceive and her inability to become a mother is eating her deep inside. She likes children a lot and she wants to have her own children, but medically it is not possible.

Now, the only hope remains is adoption.

I understand that you receive hundreds of applications from many aspiring couples for adopting a child from your orphanage, but you cannot just say ‘Yes’ to anyone coming to you for a child.

But, in this case, I can vouch for the capability of this couple as an adoptive parent.

Maggie, my daughter is a very caring person. She was the eldest among her siblings and she would take care of all their needs. I still remember that she should dress them up every morning for school and would prepare food for them in the absence of her mother. In fact, she enjoyed it all, taking care of brothers and sisters. She is true ‘care-taker’.

And for Jack Rogers, the husband of Maggie, I would say that he is a very good hearted person. He is intelligent and a successful professional. He is in good practice of advocacy.

Whenever he comes to my home, he enjoys playing with the children of my son, Charlie. He loves children too. Jack is a very social person and enjoys participating in community gatherings.

So, I confidently recommend Mr. &, Mrs. Rogers for the adoption. You can approve their application without any doubts for their capabilities to raise a child.

Should you need any other information, please feel free to contact me.


Danny Taylor

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